Annual parish meeting


The most recent Annual Parish (Village) meeting minutes are below. For last year's and previous year's Minutes please use the link at the foot of the page. Please note that minutes are published as Draft Unapproved until they are approved which takes place at the next year's meeting Go to last year(s)? 

Minutes of the Annual Parish Meeting held in the Parish Room, Westwood, at 7.30pm on Tuesday 12 May 2009.





Jeremy Robertson                Chairman, Westwood Parish Council.

Roger Coleman                     Clerk.



Parish Councillors J Bishop, T Cox, G Edwards and A Parker attended the meeting.


PC Martin Barrett attended the meeting.


There were 15 Parishioners present.


1.         Introduction and Apologies.      

The Chairman, Jeremy Robertson, welcomed everyone to the meeting and explained the nature, and purpose, of an Annual Parish Meeting. He extended a warm welcome to the guest speakers Karen Hobson, Dawn Bryant and Debbie Augusztinyi from Westwood Nursery School and to the Neighbourhood Policing Team member PC Martin Barrett.

The Clerk offered apologies for non-attendance on behalf of Parish Councillors T Biles, S Harding and J Johnson.


2.         Annual Report of the Parish Council.

The Chairman gave a full report of the work of the Council over the preceding year. A summary of the subjects covered is attached to these minutes.


The Chairman concluded his report by stating that Parish Council Meetings are held on the first Monday of each month (no meeting in August) at 7.30 pm in the Parish Room. All members of the public are welcome to attend and to make representations during the Public Forum.


3.         Statement on the Parish Council accounts for Year ending 31 March 2009.

a.         The Clerk gave a brief report on the Accounts for FY2008/2009. He stated that he had balanced the accounts and had completed the Annual Return and that the accounts had been ‘signed off’ by the Internal Auditor and that they had been submitted to the Parish Council for approval and subsequent auditing by the External Auditor. 


He stated that the balance brought into the year was £15628.56 and the balance carried forward at the end of the year was £19064.72.


The Clerk stated that Receipts in the year totalled £13925.02 and Payments in the year totalled £10488.86.


He reported that the main Receipts in the year were:


Precept  £10000

WWDC Cemetery Grant £1013

VAT Refund  £866

Cemetery Fees £1300

Open Spaces £285 (Football Pitch).

Bank Account Interest £461.


He reported that the main Payments in the year were:


Staff Costs £3080

Open Space maintenance £1957

-                                 Grass Cutting £1743

-                                 Gate Repair/New Sign £140

Cemetery Maintenance £1777

Village Handyman £926

Westwood Update £340

Donations £240

Insurance/Audit Fees  £1101.


He concluded by stating that the Fixed Assets of the Council represented £30581 and that these were based on current insurance values and the actual cost of acquiring the Westwood Park, the Playing Field, Nursery School and Cemetery.


b.         The Chairman stated that the internal auditor had completed his audit and had written to him and the Chairman confirming that all matters were in order. The Council approved the completed Annual Return for the year ended 31 March 2009 at the Parish Council meeting last night. The Clerk stated that the Chairman had signed the Annual Return on behalf of the Council.


4.         Minutes of the Parish Meeting held on 20 May 2008.

The Minutes were signed as a true and accurate record.


5.         Observations from County and District Councillors.

There were no County or (ex) District Councillors present nor observations made.


6.         Presentation by Karen Hobson and Dawn Bryant   Westwood Nursery School, A Vision for the Future’.


Karen Hobson and Dawn Bryant gave an illustrated presentation on the history, work and future of Westwood Nursery School. They explained the ethos of the Nursery School teaching practices and gave practical examples of the types of learning presented to the children. Dawn Bryant commented that they greatly valued the location of the Nursery School and the support they receive from local residents and from the Parish Council. She observed that the Nursery School is proving very successful with very few available spaces and that they look forward to being able to continue to provide a stimulating and enjoyable environment for pre-school children.


A short Question & Answer session followed.


The Chairman thanked Karen Hobson and Dawn Bryant for giving such an interesting and informative talk.


7.         To consider resolutions of which written notice has been given.

There were no resolutions to consider.


8.         To consider other matters raised by those present.

A parishioner observed that some graves close to the east wall of the cemetery were sinking and may require attention.


Parish Councillor John Bishop advised the meeting of the changes to the Wiltshire Council Development Control procedures that now only permitted the Wiltshire Council member to require a planning application to be presented to the Planning Committee. He added that some planning applications, such as Tree Works, Certificates of Lawfulness would now only be dealt with under delegated powers by Wiltshire Council officers. He added that it was the intention of Wiltshire Council that, eventually, all planning applications will be dealt with by electronic/e-mail/website means and paper copies will cease to be sent to Parish Councils.


Parish Councillor Geoff Edwards enquired about the availability of allotment gardens in the parish. The Clerk explained that a resolution by a well attended Parish Meeting, or a petition by six electors, that the Parish Council ought to provide allotments, legally obliges the Council to provide them. He explained that the Smallholdings and Allotment Act 1908 defines this duty on a Local Council and that such land may be purchased, rented or compulsorily acquired. He added that there are other ancillary matters that would need to be considered by the Parish Council when providing allotment gardens, such as location, security, car-parking, availability of water, drainage, waste removal. He added that such allotment gardens do not have to be provided within the parish, but they must be within the locality.


9.         Any Other Business.

There was no other business.


10.       Close.

The meeting closed at 8.50 pm.









Westwood Parish Council

Westwood Parish Council


Annual Parish Meeting - Chairman's Report (FY2008 - 09)


The Parish Council owns substantial assets:


  • Playing Field.
  • Westwood Park.
  • Children’s Play Area and Play Equipment.
  • Cemetery.
  • Bus Shelter.
  • Noticeboards, Bench seats, Street Lights (in Park)


…………..all of which have to be maintained by the Parish Council from the Precept.


Neighbourhood Policing Team.


·        PC Martin Barrett and PCSO Vicky Huntley.

·        Attend all PC Meetings to give report/listen to concerns.

·        NPT Priority: Speeding through the village

·        Cllr. Parker represents PC at NPT Tasking Meetings (held quarterly).



Formation of Wiltshire Council.


·        Demise of WWDC & WCC.

·        Creation of Area Boards/Community Areas.

·        New Development Control Procedure for objecting to Planning Applications.

·        Wiltshire Council Elections 5 June 2009 (One member for Winsley & Westwood Electoral Division The ED comprises Westwood, Winsley, Limpley Stoke and Wingfield).


Parish Council activities:


Full Council (9 Members) at last Annual Parish Meeting (20 May 2008).


Chairman, Paul Dean resigned and Councillor John Philpott resigned Allan Parker appointed (6 October 2008) and Geoff Edwards appointed yesterday (11 May 2009). Both members were co-opted. There was a resignation yesterday (Cllr. Beauchamp) so, once more, a new member must be sought.


12 Parish Council Meetings held.        


Planning Applications:                Around 25 considered (Planning applications,                                                                                   Listed Building Consent and Tree Works).

                                                      (incl. Two new dwellings at Tynings Way by Selwood                                                                        Housing Full consultation and PC and parishioners                                                                        influenced the final development proposals))


Donations made by the PC:                  Westwood Garden Competition Prizes (£120)

      Westwood Flower Show (£120) Bratton Silver Band.


Westwood Update:                                 Published every two months (Total Cost - £340).


Westwood Park/Playing Field:              Maintenance (S & J Contracting 2 Year Contract)

                                                                  (and renewed for a further two years)                                                                                                   Grass Cutting etc

                                                                                                      £146/month in FY2008/09.

                                                                                                      £160/month in FY2009/10.


                                                                  Income from Football Matches = £285.


Westwood Park Play Area:                   Replacing fence slats vandalised fencing.

      Monthly Safety Inspection (Cllr. Beauchamp)

      Annual Safety Inspection (RoSPA) - £74.

      Play Equipment Value = £17314.40


Westwood Nursery School:                   Fully supported by the Parish Council.


Cemetery:                                                Maintenance (Grass Cutting/Hedge planting etc)

      Annual Safety Inspection (Headstones) Recently       undertaken by James Long Ltd (all satisfactory two       monuments had to be stabilised).

                                                                        Income from Cemetery was £1300.


Village Handyman:                                  Val Cooke (Many thanks etc) Looks after the                                                                                  cemetery and churchyard (and immediate area).

                                                                              Handyman Work - £926

                                                                                    Cemetery Work - £1777 (Grant was £1013).


Highways:                                                Potholes especially Lower Westwood Road.                                                                                   Resurfacing (Avoncliff Lane)

                                                                  Cutting back hedges/trees.

                                                                  Parish Steward visiting monthly.


Footpath/Bridleway:                                Monitoring (Monthly report) and bramble clearance,                                                                          stile repair, gravelling etc.

                                                                        Waste Bin replacement/Emptying.


Website created


Consideration/Consultation on numerous WCC and WWDC Documents.


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