Council meeting agenda August


The most recent agenda is below. For earlier agendas, for example, last year's, please use the link at the foot of the page. The agenda for an Extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting


The next meeting of Westwood Parish Council will be a Zoom/Remote meeting to be held at 8.00 pm on Monday 3 August 2020 and you are invited to attend.

 This meeting is being held using Zoom technology


 Prior to the commencement of the Parish Council meeting, members of the public will be given the opportunity to make any representations that they wish the Parish Council to note.

 Public Participation.


 Welcome and Introductions.

To welcome Ashley Pittman as a new member of Westwood Parish Council and to note that the remaining three vacancies can be filled by co-option.

 1.           Apologies.

To receive and to accept apologies for non-attendance.

 2.           Declaration of Interests.

Councillors to declare any interests.

 3.           Minutes of the Ordinary Parish Council Meeting held on 1 June 2020 and Decisions taken remotely (post Lockdown).

a.           To agree and sign the minutes of the meeting as an accurate record.

b.           To endorse the decisions taken remotely (post COVID-19 Lockdown).

 4.           Wiltshire Council Report.

To receive a report from Wiltshire Council, Cllr. J Kidney.

 5.           Planning.

a.           To note the status of extant planning applications:




The Granary Barn, Upper Westwood

Construction of single storey side extension and garage following demolition of existing detached modern garage.




The Granary Barn, Upper Westwood

Construction of single storey side extension and garage following demolition of existing detached modern garage.




120 Upper Westwood

Replacement dwelling with detached external store (resubmission of 17/11739/FUL)



The Yard


Retention of Menage (20mx60m) & Retention of 2 floodlights on American barn




The Yard


Retention of 8 pole mounted lights around existing menage.




The Old Rectory, Farleigh Lane

T1 Sycamore remove to ground level.

G1 Sycamore Group Remove to ground level. Ivy clad, suppressed and heavily weighted over garden.


 b.           To decide the comments to be sent to Wiltshire Council in respect of any planning applications received after 28 July 2020.

c.           To note any other planning related matter.

 6.           Finance.

a.           To note the report from the Clerk on the current financial position.

b.           To agree the Cemetery Fees to be effective from 1 August 2020.

 c.           To note the progress made in obtaining the £385 Playing Field trees contribution.

d.           To agree the payments to be made.

 7.           Environment/Highways.

a.           To note the concern expressed by parishioners in respect of the overhanging trees on the

cemetery path and in the Playing Field (eastern boundary) and to decide any necessary action.

b.           To identify tasks for the Parish Steward.

 8.           Footpaths.

Staples Hill (Path 20) To note the safety concerns and to agree how the safety of residents can be improved.

 9.           Play Area.

a.           To receive a report on the progress of the Play Area refurbishment project/Possible funding routes and to decide the action to be taken.

b.           To receive a report on the condition of the Play Area and Play Equipment and to agree any necessary action.

 10.         Playing Field.

To decide whether to develop a Management Plan for the Playing Field.

 11.         Date of the next meeting.

To agree the date for the next Ordinary PC Meeting 7 September 2020. Venue To be advised.


Roger Coleman

Clerk to Westwood Parish Council                                                                               28 July 2020


(Taken via email from 1 June 2020)

 Planning application comments 20/01308/FUL (120 Upper Westwood).

Planning application comments 20/03842/CLE (The Yard) No Comments.

 Payment of £216 to Acer Tree Surgeons (Flailing bracken etc).

Payment of £30.27 to Crown Gas.

Pay Internal Audit Fee (£120)

To fell Diseased Ash tree (Westwood Park/Playing Field)

Payment of £113 to The Print Centre.

 Planning application comments 20/04618/TCA (The Old Rectory)  (29/6/20).

Planning application comments 20/03928/FUL (The Yard) (29/6/20).

Payment of Clerk’s June Salary.

Payment to Acer (Ash tree felling) - £408.

Payment of £613.50 to D Downes.

 Payment of £40 to ICO.

 Agreement to co-opt Ashley Pittman.

 Payment of £29.30 to Crown Gas.

Payment of Clerk’s July Salary.

Decisions taken remotely by Westwood Parish Council - Subsequent to Contingency Plan 17 March 2020.


  • Planning application comments 20/01308FUL.
  • D Downes Quotation for Grounds Maintenance.
  • Payment of Clerk’s March Salary.
  • Payment of £483 to D Downes.
  • Payment of £78 to XYZ Web. Ltd.
  • Payment of £38.57 to Crown Gas.

 To install 20mph Repeater signs at Upper Westwood.

  • Not to sponsor Community Asset (Becky Addy Woods).
  • To appoint Rebecca Randall as Internal Auditor for FY2019/20 Accounts.

 Planning application comments 20/02180/FUL (52 The Pastures).

  • Planning application comments 20/02611/FUL (Dundas Cottage) .
  • Payment of £37.79 to nPower.
  • Payment of £768 to Acer Tree Surgeons.

 Pay Zurich Insurance (as per £1143.48 Quotation).

  • Payment of Clerk’s April Salary.

 Remove/Prune Elder tree at NS Building.

 Planning application comments 20/03131/FUL (Granary Barn).

  • Planning application comments 20/03615/LBC (Granary Barn).
  • Payment of £606.25 to D Downes.
  • Payment of £29.64 to Crown Gas.
  • Payment of Clerk’s May Salary.
  • To hold a Virtual/Remote PC Meeting 1 June 2020.           

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