April Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 1 April 2019


Cllr. J Bishop   (Chairman)

Cllr. J Johnston

Cllr. T Leeder

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

 Wiltshire Council Cllr. J Kidney attended (Part-time).

 There were five members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Parish Cllrs. D Adcock, J Adcock and M Cartwright-Hignett.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of the Ordinary Parish Council Meeting held on 4 March 2019.

The Clerk stated that in the Financial Statement for the meeting held on 4 March 2019 he had erroneously omitted to state that existing balance in the NS&I Account and this had had a ‘knock-on’ effect of other figures in the statement.

 The Council resolved that the following amendments be made to the Financial Statement:

 National Savings Account (Park Fund), Balance at 31 December 2018:

Delete £6954.16. Insert £6986.93.

 Balance at 4 March 2019:

Delete £10050.67. Insert £17037.60.

 Total Funds at 4 March 2019:

Delete £25824.02. Insert £32810.95.

 The Council then resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Wiltshire Council Report.

Cllr. Kidney gave a brief report on the following topics:

 ·         Crime Forum at St Margaret’s Hall, 18 April, 5.30pm to 7.30pm.

·         Special School Consultation Extended Consultation until 6 May.

·         Planning application 19/00017/TPO and 19/00016/TPO Lime Trees at Great Orchard. Cllr. Kidney stated that the work undertaken on these trees was extremely excessive and the trees had been severely damaged and that he was aware that members of the public wished to address the meeting during the Adjournment.

·         Full Wiltshire Council meeting Local Government Boundary Consultation. The addition of South Wraxall and Monkton Farleigh to Winsley and Westwood Ward.

·         Area Board Meeting held 13 February Cllr. J Adcock attended Update on Youth Services.

 ·         Next Area Board Meeting 9 May 2019.

·         Next CATG Meeting 24 June 2019.

·         CATG Grant for new Jones Hill road signs.

·         Litter Pick Availability of equipment from Wiltshire Council.

 6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. The Chairman then reconvened the meeting.

 7.         Community Policing Team (CPT).

a.         In the absence of PCSO MacLachlan there was no report.

b.         There was nothing reported.

 8.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Phillips stated that he had received the latest report from the CSW Team Leader and he summarised the main points of the report.

 The full report is shown below in italics:

 Westwood Speedwatch 

We are still awaiting the Count data from CSW’s Head Office giving us the monthly comparison of our 2019 counts against other Wiltshire CSW Teams; this is delayed due to their temporary staff shortages.


We were last counting over the fortnight from 25th February.  Over this period we saw our 5,000th speeder through the Village, not a milestone to celebrate.

We also completed what is 12 whole days’ worth of counting since we started in 2014.


Our own data over the last 2 Count periods indicates that: 

  During our February Count we had 1062 vehicles travelling through the Village; 75 of which were speeding, 26 of them excessively.  This is 7.1% of the traffic that is speeding, 4.7% in the band 25-29mph and 2.4% excessive speeders over 30mph.  These figures are roughly about average for our Village over recent years.


  During our March Count we had a similar number 1103 vehicles travelling through the Village.  However a significant number, 133 were speeding, 36 of them excessively.  This is 12.1% of the traffic that is speeding, 8.8% in the band 25-29mph and 3.3% excessive speeders over 30mph.  This is disappointingly the worst Count since 2015. 


On the morning of Wednesday 27th March we saw the Police counting outside the New Inn Pub, both our local PCSO plus a traffic Police specialist.  This was under the Police initiative using data from Counts within the County to target worst case situations and shows that they are conscious of our Speeding issues within the Village.


Given the above plus previous monthly data showing that Westwood is consistently one of the worse places for percentage speeders within Wiltshire it is perhaps time to look at other measures to reduce speeding within the Village.  The CSW Team are putting a letter together to present to the Parish Council detailing our issues and proposals for  measures to reduce speeding e.g. Fixed Signage, Flashing Speed Signs, Roadside furniture / Traffic Calming measures etc.


Westwood CSW Team Leader.


End of Report.

 9.         Working Group Membership.

The Council resolved that, subject to agreement, Cllr. Cartwright-Hignett would be invited to join the Cemetery and Open Spaces Working Groups. There were no other changes proposed.

 10.       Working Groups Working Group Reports.


There was nothing reported.


a.         The Council noted the status of extant planning applications thus:




The Yard, Westwood BA15 2AL

Change of use from agricultural (equestrian) to mixed use equestrian and dog day care facility for maximum 20 dogs





6 Ancliff Square

Removal of T1 Ash


 The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics)




113 Upper Westwood

First Floor Rear Extension


 The Parish Council has no objections to this proposed development.



25 Bobbin Lane

Single Storey lean-to extension to rear of property.


 The Parish Council supports this proposed development.



13A The Pastures

T1 Oak tree thin re-growth 30%


 The Parish Council has no objections to this proposed development subject to due cognisance being taken of the recommendations in the report by the Tree Warden.

 The Clerk, on behalf of the Parish Council, thanked the Tree Warden for his comprehensive and detailed report that he sends to the Parish Council in respect of all tree works planning applications.

 b.         The Clerk stated that no further planning applications had been received since 26 March 2019

 c.         The Parish Council noted the strong representations made by members of the public during the Adjournment in respect of the implementation of planning applications 19/00016/TPO and 19/00017/TPO the Lime trees at Great Orchard and the subsequent destruction of a much valued landscape feature at Upper Westwood. The Chairman stated that this subject would be discussed in more detail under ‘Open Spaces’ later in the Agenda. The Council resolved that strong action should be taken by the Parish Council in its representations to Wiltshire Council.


a.         The Clerk reported the current financial position at 1 April 2019 thus:


Lloyds A/C 1643417

Bank Statement



Credits (1  March 2019 to 31 March 2019):

HMRC PAYE Month 11

 £              107.40

 £              107.40

Debits (1 March 2019 to 31 March 2019):

Clerk's Salary (February) - Standing Order

 £              537.50

Clerk's Expenses (February)

 £                11.34

HMRC PAYE Month 11

 £              107.40

The Print Centre

 £              128.83

AED Locator (Defibrillator)

 £                58.80

D Downes

 £              116.00

K6 Uppers (R W Meggs)

 £              250.00

K6 Uppers (R W Meggs)

 £              250.00

 £          1,459.87

Balance at 31 March 2019


Credits (1 April 2019):


 £                      -  

 £                      -  

Debits (1 April):

Clerk's Salary (March) - Standing Order

 £              537.50

 £              537.50

Balance at 1 April 2019

 £        12,076.56

Lloyds A/C 7573321

Bank Statement

 £          2,344.24



09/02/2019 Interest (Approx)

 £                  0.10

09/03/2019 Interest (Approx)

 £                  0.10

 £                  0.20



 £                      -  

 £                      -  

Balance at 1 April 2019

 £          2,344.44

National Savings Account (Park Fund)

Balance at 31 December 2018

 £          6,986.93


Interest 1/1/18 to 31/12/18:

 £                50.67

Transfer from Lloyds A/C01643417

 £        10,000.00

 £        10,050.67



 £                      -  

Balance at 1 April 2019:

 £        17,037.60

Total Funds at 1 April 2019

 £        31,458.60

Payments to be authorised 1 April 2019

Clerk's Salary (April) To be paid 1 May 2019

 £              537.50

Clerk's Expenses (March 2019) Approx

 £                  6.26

HMRC PAYE Month 12

 £              107.60

XYZ Web Ltd

 £                65.00

D Downes

 £              526.50

 £          1,242.86

 b.         The Parish Council resolved that the following payments are also to be made:

D Downes - £29.00

Glasdon (Second Waste Bin) - £220.10.

Westwood Flower Show (Band) - £200.

 The Parish Council resolved that refreshments are to be provided at the Annual Parish Meeting and authorised Cllr. Leeder to obtain wine at a cost not exceeding £100 and for Cllr. Johnston to obtain snacks to complement the wine.

 The Council resolved to make the payments shown under ‘Payments to be authorised’ above.


a.         Councillors remarked that various potholes in the village had now been repaired with tarmac.

The Clerk reported that he had reported the unlit streetlight in Lister Grove but Wiltshire Council/Atkins had advised that it was unrepairable because it was of an obsolescent design and that an order had been placed for a new replacement streetlight.

Cllr. Phillips reported that there was an unlit streetlight in Westwood Park. The Clerk stated that he would contact Wiltshire Council and request that it is mended.

 b.         The Council resolved that a new Waste Bin be located at Westwood Manor to replace the damaged one refer to ‘Finance’ Agenda item above.

 c.         There were no other matters reported.

 Open Spaces.

Cllr. Phillips stated that the the Play Area was in reasonable condition but he would endeavour to obtain an estimate for the repair of the matting that was showing signs of wear in some areas.

 The Council discussed the recent tree works at Great Orchard at some length. Councillors expressed their astonishment and anger at the extent of the work on three of the mature lime trees and commented that they were now bare poles instead of a valued and noticeable feature of the landscape at Upper Westwood. The Parish Council acknowledged that planning permission for work to these trees that were subject to a Tree Preservation Order had been granted by Wiltshire Council but that the work carried out had been excessive. Cllr. Leeder read out salient points from the Government guidance and legislation relating to ‘Tree Preservation Orders and trees in conservation areas’ and it would appear that this work could be viewed as grossly in breach of that guidance and that contravention of this guidance, if proved, could result in prosecution for an offence, or offences, that attract a fine of up to £20,000 per tree in the Magistrates’ Court or an unlimited fine in the Crown Court. The Parish Council resolved that the Clerk is to write to Wiltshire Council (as the planning authority responsible for tree works in relation to TPOs and Conservation Areas) condemning this work in the strongest of terms and inviting Wiltshire Council to take action in accordance with the Government guidance on the matter.


a.         Cllr. Johnston stated that in respect of Path 8, the footpath sign at the Jones Hill road end needed replacing and that the second stile on this footpath heading south from the road needed repairing.

 b.         There were no other matters reported.

 11.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

Cllr. Mumford confirmed that it was the CATG held on 12 February when the subject of the new road signs at Jones Hill was discussed and the financial sharing of the cost of the signs was agreed.

 12.       Neighbourhood Plan.

Cllr. Leeder stated that he had collected the last batch of Neighbourhood Plan questionnaires and that their analyses will commence.

 The Council resolved that Cllr. Leeder is to contact Troy Planning and Design with a view to inviting that Company to review the current Neighbourhood Plan using Grant Aid that that Company would secure and there would therefore be no cost to the Council.

 13.       Local Government Boundary Review.

The Council resolved that it had no comments to make in respect of this consultation.

 14.       Date of Next Meeting.

Councillors noted the dates of the next Parish Council Meetings and the Annual Parish Meeting:

 Annual PC Meeting Tuesday 7 May 2019 at 7.30pm.

Ordinary PC Meeting Tuesday 7 May 2019 at 8pm.

Annual Parish Meeting Wednesday 8 May 2019 at 7.30p - Refreshments from 7pm.

 15.       Any Other Business.

Exchange of views on matters not requiring a decision.

 Cllr. Johnston The new Picnic Table in Westwood Park is being very well used.

Cllr. Johnston She was pleased to support the use of the Park for a Scarecrow Trail Bar-B-Que. This view was supported by other councillors.

 Cllr. Leeder The Headteacher, Westwood School had been contacted regarding the involvement of his pupils in designing a new Westwood Park Play Area.

 The meeting concluded at 9.25pm


Chairman                                                                                                        7 May 2019

Westwood Parish Council  

ACTION LIST Meeting 1 April 2019

Action 1 (1/4/19)        Clerk.

To WC Westwood Park streetlight..

 Action 2 (1/4/19)        Clerk.

To send planning comments to Wiltshire Council.

 Action 3 (1/4/19)        Clerk.

To make payments.

 Action 4 (1/4/19)        Clerk.

To contact Wiltshire Council Great Orchard trees.

 Action 5 (1/4/19)        Clerk.

To contact Wiltshire Council Great Orchard trees.

 Action 6 (1/4/19)        Cllr Leeder.

To contact Troy Planning and Design Neighbourhood Plan..


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