August Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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 Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 5 August 2019


Cllr. J Bishop   (Chairman)

Cllr. D Adcock

Cllr. J Adcock

Cllr. M Cartwright-Hignett

Cllr. J Johnston

Cllr. G Mumford

Mr. R Coleman           Clerk

 Wiltshire Council Cllr. J Kidney attended (Part-time).

 There was one member of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Parish Cllrs. T Leeder and P Phillips.

 3.         Declaration of Interests.

The Clerk stated that it may not be obvious from the Agenda but he would be referring to Planning application 17/08216/FUL at Agenda item 9a and that the discussion in respect of Agenda item ‘Footpaths b’ could involve consideration of the interests of Westwood Social Club.

 The following interests were declared:

Cllr. Mumford declared an interest in Planning application 17/08216/FUL and remained silent during the statement by the Clerk (Planning - Agenda item 9b).

Cllrs D & J Adcock each declared an interest in respect of Agenda item ‘Footpaths b’ and remained silent during the discussion on it.

 4.         Minutes of the Ordinary Parish Council Meeting held on 3 June 2019.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Wiltshire Council Report.

Cllr. Kidney gave a brief report on the following topics:

 ·         A parishioner had contacted him regarding the lack of leisure facilities or activities locally for youngsters, especially those in their teenage years.

·         Wiltshire Council Cllr. Philip Whitehead is now the Leader of the Wiltshire Council following the retirement of Cllr. Scott and a decision at the full Cabinet meeting held on 9 July 2019.

·         Wiltshire Council is to create an ‘Avon Mutual Bank’ to assist ‘Business Start-ups’.

·         He had been appointed Chairman of the Bradford on Avon Area Board.

·         The Wiltshire Council Social Services Team recently obtained a ‘Good’ rating from OFSTED in all areas of work.

  • The Area Board meeting held on 9 June 2019 concentrated on ‘Climate Change’ and the next Area Board meeting will have ‘Health and Bradford on Avon Health Centre’ as its central theme.

 Cllr. J Adcock commented that Wiltshire Council funding does exist for youngsters, such as those referred to by Cllr. Kidney, and that many activities have taken place and many are planned in the future but the lack of advertising in the villages mean that those living in the villages are unaware of them. She commented that some £10,000 funding had been allocated. She added that there had been no contact with the Wiltshire Council Community Engagement Officer, Ros Griffiths. Cllr. Kidney agreed to investigate this matter with Wiltshire Council and Cllr. Cartwright-Hignett stated that she would contact the contractor employed by Wiltshire Council to provide these services in order to ensure that the villages, especially Westwood, could benefit from this initiative. Cllr. Kidney agreed to provide Cllr. Cartwright-Hignett with the contact details.

 6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. The Chairman then reconvened the meeting.

 7.         Community Policing Team (CPT).

a.         In the absence of a member of the CPT no report was given.

b.         Cllr. Cartwright-Hignett stated that in the absence of a detailed report from the CPT full details of local issues, including reported incidents, can be obtained on-line and she would pass details of the website link to all councillors.

 8.         Community Speed Watch (CSW)/Westwood Road Safety

The Chairman invited the Westwood CSW Team Leader to give a report. This report is summarised and is shown below (in italics):

 The recent CSW Patrol revealed that there had been a 1% drop in the average speed of vehicles through the village.

  • He requested that the Parish Council obtained ‘Fixed Plate Camera Pictograms’ for the village in order to assist in deterring motorists from speeding. Cllr. Kidney noted this request and stated that he would investigate whether Wiltshire Council should have provided them previously. Cllr. Bishop commented that if necessary the Parish Council would raise this request through the CATG.
  • He commented that it may be possible to share the Speed Indicator Device (SID) owned by Wingfield Parish Council. The Clerk stated that there was an outstanding action on the CSW to discuss this possibility with Wingfield Parish Council.
  • He was awaiting a response from Wiltshire Police regarding the acquisition of obsolescent body webcams for use by the CSW Team. He added that the CSW Team regularly suffered verbal abuse from some drivers.

 End of Report.


9.         Working Groups Working Group Reports.


There was nothing significant reported.


a.         The Council noted the status of extant planning applications thus:



Narrowboat Fir, Avoncliff

Change of use of Mooring to a Residential Mooring.




The Old Rectory, Farleigh Lane

T1 Sycamore Fell due to movement of large stone wall next to tree. Client to replant new trees further from wall.




9 Ancliff Square

Conversion of Loft Space to form additional bedroom and bathroom.




5 The Laurels

Single Storey Extension following demolition of existing conservatory





31 The Pastures

Single Storey kitchen/dining room extension




Iford Manor

Carry out emergency structural repairs and underpinning to prevent further damage from foundation movement




The Old Rectory, Farleigh Lane

G1 Sycamores Crown raise group of sycamores to approx.. 4m to allow light onto flower bed.




47 Lower Westwood

Removal of 6 metres of hedge



b.         The Council examined the following planning application:



The Yard, Westwood

Change of use from agricultural (equestrian) to mixed use equestrian and dog day care facility for maximum 20 dogs


Amended Plans


 The Council reaffirmed that the comments sent previously by the Parish Council to Wiltshire Council in respect of this application, prior to its amendment, were equally applicable to this amended application and the Clerk was requested to resend these comments, reworded if necessary, together with additional comments that related specifically to the amended plans. The Council resolved that the following comments be send to Wiltshire Council (shown in italics):

 There will be a significant and unacceptable loss of amenity for neighbouring properties resulting from the noise generated (barking etc) from up to 20 dogs. Significant harm would result. The noise of barking dogs travels widely and a number of properties nearby and on the outskirts of the village will be adversely affected. This application represents a material change in the use of the land that is contrary to that permitted by the National Planning Policy Framework (NPPF) for Green Belts and ‘very special circumstances’ do not apply to this application. This proposed development does not meet the requirements of the approved Wiltshire Core Strategy. This application, if approved, would also have a harmful effect on the use of neighbouring land used for animal (e.g. sheep/lambs) grazing.

 The objectivity and veracity of the Acoustic Report is questioned. The Report has introduced mitigating ‘adjustments’ to the noise figures quoted that contrive to show a reduced nuisance from the noise of barking dogs. The basis of these adjustment figures is not clear and appear to be arbitrarily chosen to show a reduced ‘nuisance’ from the barking dogs. The Parish Council contends that the overall ‘nuisance’ remains very high and that the Report author has been very selective in his choice and use of the adjustment figures.

 Access to the site is very poor and the access road (the Elms Cross road) is narrow and it presently carries a high volume of traffic. The Change of Use would result in significantly increased traffic levels and highway safety concerns.

 To summarise: The proposed development is contrary to the NPPF and the Wiltshire Core Strategy. It is inappropriate development in the Green Belt and the recently submitted Acoustic Report does nothing to show that the harm to neighbouring properties will be reduced to an acceptable level. The harm created if this application is approved would greatly outweigh any benefit that is claimed. Highway safety concerns remain significant.

 c.         The Clerk stated that no further planning applications had been received since 30 July 2019

d.         The Clerk stated that no date had yet been set for the Appeal Hearing in respect of planning application 17/08216/VAR Land North of 146 Upper Westwood.


a.         The Clerk reported the current financial position at 5 August 2019 thus:

Lloyds A/C 1643417

Bank Statement



NB Cheque 1780 - £120 Not Debited

Credits (1 June 2019 to 30 June 2019):


 £                                     116.00

 £                                     116.00

Debits (1 June 2019 to 30 June 2019):

Clerk's Salary (May) - Standing Order

 £                                     558.56

Clerk's Expenses (May)

 £                                       23.17


 £                                     116.00

Internal Audit Fee (Cheque 1780)

 £                                     120.00

XYZ Web Ltd

 £                                       52.00

D Downes

 £                                     584.50

D Downes

 £                                     599.00

The Print Centre

 £                                       59.71


 £                                       34.88

APM Refreshments

 £                                       70.60

 £                                  2,218.42

Balance at 30 June 2019


Credits (1 July 2019 to 31 July 2019


 £                                     111.60

 £                                     111.60

Debits (1 July 2019 to 31 July 2019)

Clerk's Salary (June) - Standing Order

 £                                     558.56


 £                                     111.60

Information Commissioner Fee

 £                                       40.00

The Print Centre

 £                                       59.70

 £                                     769.86

Balance at 31 July 2019


Credits (1 August 2019 to 5 August 2019):


 £                                              -  

 £                                              -  

Debits (1 August 2019 to 5 August 2019):

Clerk's Salary (July) - Standing Order

 £                                     558.56

 £                                     558.56

Balance at 5 August 2019


Lloyds A/C 7573321

Bank Statement

 £                                  2,344.44



09/04/2019 Interest

 £                                          0.09

09/05/2019 Interest

 £                                          0.10

09/06/2019 Interest (Approx)

 £                                          0.10

09/07/2019 Interest (Approx)

 £                                          0.10

 £                                          0.39



 £                                              -  

 £                                              -  

Balance at 5 August 2019

 £                                  2,344.83

National Savings Account (Park Fund)

Balance at 31 December 2018

 £                                  6,986.93


Interest 1/1/18 to 31/12/18:

 £                                       50.67

Transfer from Lloyds A/C 01643417

 £                                10,000.00

 £                                10,050.67



 £                                              -  

Balance at 5 August 2019:

 £                                17,037.60

Total Funds at 5 August 2019

 £                                38,048.81

Payments to be authorised 5 August 2019

Clerk's Salary (August) To be paid 1 September 2019

 £                                     558.56

Clerk's Expenses (June)

 £                                          5.00

Clerk's Expenses (July)

 £                                          2.85


 £                                     111.80

WC - Jones Hill Signs (Contribution)

 £                                     279.00

XYZ Web Ltd

 £                                       65.00

Glasdon Ltd (2 x Waste bins)


D Downes

 £                                     570.00

 £                                  1,592.21

 b.         The Council resolved to make the payments shown under ‘Payments to be authorised’ above including a payment of £13.50 Travel Expenses to the Westwood CSW Team Leader for attending the CSW Meeting at Devizes.


a.         Cllr. J Adcock reported that the Parish Steward had visited Westwood recently and had undertaken a number of tasks, including weed killing and removing poisonous plants.

b.         There was no report from the WATCH Group.

c.         There were no other matters reported.


Open Spaces.

a.         In the absence of Cllr. Phillips, there was no report.

b.         In the absence of interested parties who it was thought would be present this evening, there was no discussion of the subject of skateboarding or unsocial behaviour except to comment that the subject of youth leisure facilities and activities had been addressed earlier in the Agenda.

c.         Councillors remarked that the Bench Seat outside Westwood Stores/Post Office had now been removed entirely and the Council resolved to take no further action.

d.         There were no other matters reported.


a.         Cllr. Johnston stated that she had nothing to report.

b.         The Council resolved that it had no objection to Selwood Housing dedicating the unadopted path between Path 43 to Orchard Close as a public highway.

c.         There were no other matters reported.

 10.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

Cllrs. D & J Adcock confirmed that they had attended the recent Area Board meeting and Cllr. Mumford confirmed that he had attended the recent CATG meeting. Both parties stated that there was nothing significant to report and any key issues had already been reported.

 11.       Neighbourhood Plan.

In the absence of Cllr. Leeder no report was given.

 12.       Date of Next Meeting.

Councillors noted the date of the next Parish Council Meeting:

 Ordinary PC Meeting 2 September 2019 at 7.30pm.

 13.       Any Other Business.

Exchange of views on matters not requiring a decision.

 Westwood Update Councillors expressed their disappointment with the standard of the recent Westwood Update and expressed a view that there were many activities in and around Westwood, Avoncliff and Iford worthy of publicity in a Village Newsletter but which never get a mention. It was suggested that a total revamp of the Westwood Update may be the answer.

 Cllr. Johnston stated that there is a serious vehicle parking problem at Freshford Inn with vehicles littering the access roads making it difficult for vehicles passing along that stretch of the road. It was suggested that the popularity of the immediate area for dog walking could be the reason. It was agreed to see whether the situation worsens at which point it may be necessary to take action.

 The Clerk stated that he was very impressed with the level of the community engagement exercised by the Woodland Trust in arriving at a proposed medium/long term plan for the recently acquired Avoncliff Wood and the detailed contained within the recently published ‘Avoncliff Wood Consultation July 2019’ document. The Council agreed with this view and resolved that the Clerk writes to the Woodland Trust expressing those sentiments on behalf of the Council.

 The meeting concluded at 9.10pm


Chairman                                                                                                        2 September 2019

Westwood Parish Council  

ACTION LIST Meeting 5 August 2019


 Action 1 (5/8/19)        Clerk.

To send planning comments to Wiltshire Council.

 Action 2 (5/8/19)        Clerk.

To make payments.

 Action 3 (5/8/19)        Cllr. Cartwright-Hignett.

To contact the WC Youth Activity contractor.

 Action 4 (5/8/19)        Cllr. Cartwright-Hignett.

To advise councillors of the website link for local incident/crime reports.

 Action 5 (5/8/19)        Clerk.

To write to WC Path 43.

 Action 6 (5/8/19)        Clerk.

To write to the Woodland Trust Community Engagement/Report.


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