December Minutes

   

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DRAFT Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 3 December 2018

 Present

 Cllr. J Bishop   (Chairman)

Cllr. J Adcock

Cllr. J Johnston

Cllr. T Leeder

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

 There were five members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Parish Councillors D Adcock and M Cartwright-Hignett,

Wiltshire Council Cllr. J Kidney and from PCSO MacLachlan of the Community Policing Team.

 3.         Declaration of Interests.

Cllr. Mumford declared an interest in Planning application 17/08216/FUL and remained silent during the discussion on it (Agenda item 9b Planning). There were no other interests declared.

 4.         Minutes of the Ordinary Parish Council Meeting held on 5 November 2018.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Wiltshire Council Report.

In the absence of Cllr. Kidney no report was given.

 6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. The Chairman then reconvened the meeting.

 7.         Community Policing Team (CPT).

a.         In the absence of PCSO MacLachlan there was no report.

 b.         There were no matters that needed to be brought to the attention of the CPT. The Clerk confirmed that he had written to Wiltshire Police (Insp. Fee), copy to the Police and Crime Commissioner, to complain that there has been reduced contact with the CPT compared to previously when a member of the CPT almost always attended a Parish Council meeting and also sent in a detailed report that addressed local issues. He commented that he was awaiting a reply.

 8.         Community Speed Watch (CSW)/Westwood Road Safety

a.         Cllr. Phillips presented the report from the CSW Team Leader attached as an Appendix to these minutes.

 There ensued a discussion on the contents of the latest edition of the Westwood Update Newsletter that addressed the subject of ‘speeding in Westwood’ and the wording used in an article headed ‘Road Safety’. Councillors expressed their disagreement with the tone of the article and commented that reference to ‘council estate rat-run’ in the article was totally inappropriate and potentially insulting. The Clerk was asked to contact the Editor to enquire as to the origin of this article noting that the subject of this article, though not the wording, appeared to originate from correspondence sent to the Parish Council. The Clerk confirmed that it was the Council’s Editorial Policy not to publish letters from parishioners.

 The Council took the opportunity to review the Newsletter and resolved that it may be appropriate to consider changes to its format and content as it was generally bereft of local news such as forthcoming events, local achievements and local information when compared to other Parish Newsletters. The Chairman asked all councillors to examine other Parish Newsletters with a view to recommending changes to the Westwood Update. The Clerk was asked to discuss this subject with the Editor. Meanwhile, Cllr. Johnston offered to view the publication prior to printing and distribution.

 b.         The Council noted the letter from a parishioner regarding ‘speeding in the village’ and councillors commented that the sentiments expressed in the correspondence in relation to ‘speeding’ and the need to enforce the existing 20 mph speed limit echoed their views and were views that had been forcibly made by the Parish Council to the Community Policing Team and, separately, to Wiltshire Police on a number of occasions. However, other priorities dominate the deployment of Wiltshire Police resources and it is only a warranted police officer that has the power to issue Penalty Notices for speeding. Councillors stated that the powers of the Community Speed Watch Team were very limited and totally reliant on volunteers from the village many of whom regularly suffered abuse from motorists because of their actions. Councillors expressed the view that the comments by the parishioner criticising the work of the CSW Team were unfair and insensitive as the powers of the CSW are very limited and the CSW Team can only act as a deterrent. It was suggested that the parishioner may wish to join the CSW Team as it was currently short of volunteers and the difficulties and challenges experienced by the CSW Team could be witnessed first-hand. Cllr. Phillips stated that six individual sites in Westwood are subject to monitoring by the CSW Team with five regularly being used and it had proved impractical to add additional sites because strict criteria are not met and the necessary police approval has not been obtained.

 9.         Working Groups Working Group Reports.

Cemetery. 

There was nothing reported.

 Planning.

a.         The Council noted the status of extant planning applications thus.

 

18/09013/FUL

 

15 Staples Hill, Freshford

Demolition of existing porch and provision of pitched roof over existing garage. Demolition of existing rear extension and construction of new single storey rear extension.

 

Approved

 b.       The Council examined the following planning application and resolved to send comments to Wiltshire Council as shown (in italics):

 

17/08216/FUL

(Revised)

Land North of 146 Upper Westwood

Provision of one self-contained camping pod with parking, change of use of land to leisure / tourism. (Resubmission of 17/02852/FUL).

Pending

Planning

Committee

 

 The Parish Council objects to this planning application for the same reasons as previously stated in relation to the earlier (similarly numbered but slightly amended) planning applications. The arguments against approval given by the Parish Council in respect of the previous related applications remain valid and cogent and the reduction to a single camping pod is an irrelevance to the application and does not overcome the objections to it.

 c.         The following planning application was received after 27 November 2018 and the Council examined this application and resolved to send comments to Wiltshire Council as shown (in italics).

 

18/10499/VAR

 

Elms Cross Stables

Variation of Condition 2 of planning permission 17/02482/VAR to allow for internal re-plan and change in external cladding to former Dutch Barn.

 

New

 The Parish Council has no objections to this proposed development.

 d.         There were no other planning matters raised.

 Finance.

a.         The Clerk reported the current financial position at 3 December 2018 thus:

 

Lloyds A/C 1643417

Bank Statement


£28,697.93

31-Oct-18






Credits (1  November 2018 to 30 November 2018):

HMRC PAYE Month 7


 £                                    107.40

Westwood FC



 £                                      36.00



Total:

 £                                    143.40





Debits (1 November 2018 to 30 November 2018):

Clerk's Salary (October) - Standing Order


 £                                    537.50

Clerk's Expenses (Oct)


 £                                        9.55

HMRC PAYE Month 7


 £                                    107.40

The Print Centre



 £                                      64.40

Parish Room Hire



 £                                    351.60

D Downes


 £                                    541.00



Total:

 £                                 1,611.45





Balance at 30 November 2018



£27,229.88





Credits (1 December 2018 to 3 December 2018):

None


 £                                            -  



Total:

 £                                            -  





Debits (1 December 2018 to 3 December 2018):

Clerk's Salary (November) - Standing Order


 £                                    537.50



Total:

 £                                    537.50





Balance at 3 December 2018



 £                               26,692.38





Lloyds A/C 7573321

Bank Statement


 £                                 2,343.35

30-Apr-18







Credits:




09/05/2018 (Approx)



 £                                        0.12

09/06/2018 (Approx)



 £                                        0.11

09/07/2018 (Approx)



 £                                        0.10

09/08/2018 (Approx)



 £                                        0.10

09/09/2018 (Approx)



 £                                        0.10

09/10/2018 (Approx)



 £                                        0.11

09/11/2018 (Approx)



 £                                        0.11



 Total:

 £                                        0.75

Debits:




None


 £                                            -  



 Total:

 £                                            -  





Balance at 3 December 2018


 £                                 2,344.10





National Savings Account (Park Fund)

Balance at 31 December 2017


 £                                 6,954.16





Credits:




Interest 1/1/17 to 31/12/17:


 £                                      32.77





Debits:




None



 £                                            -  





Balance at 3 December 2018:


 £                                 6,986.93





Total Funds at 3 December 2018



 £                               36,023.41





Payments to be authorised 3 December 2018

Clerk's Salary (December) To be paid 1 January 2019


 £                                    537.50

Clerk's Expenses (November 2018)



 £                                        5.00

HMRC PAYE Month 8


 £                                    107.60

XYZ Web Ltd



 £                                      52.00

D Downes



 £                                    601.00


TOTAL:

 £                                 1,303.10






 The Clerk stated that there had been an additional credit to the Parish Council of £18 in respect of the use of the Playing Field for a Football Match in November.

 The Clerk stated that it was necessary to update the authorised signatories for the NS&I Account (Westwood Park Account A/C No.138409348) and following the receipt of a new mandate from NS&I the Parish Council resolved that Cllrs. John Bishop (Chairman), Jeannie Johnston (Vice-Chairman) and Julie Adcock (Member) be authorised signatories for the NS&I Investment Account A/C 138409348 Westwood Parks Account and any two of these signatories are required to authorise withdrawals.

The necessary mandates from NS&I were signed accordingly.

 b.         The Clerk added that he had received details of the expenditure by the Telephone Library Group in refurbishing the telephone kiosk some £237.81 had been expended to date. A further sum had been requested to complete the work. The Council resolved to commit a further £100 A cheque to this value was signed.

The Clerk added that in view of the low level of expenses in November - £5 he would claim it back at the January 2019 Parish Council meeting.

 The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.

 Environmental.

a.         Cllr. J Adcock stated that she had nothing to report except that the Parish Steward continues to do an excellent job in the village.

 b.         Cllr Mumford stated that he attended the Community Area Transport Group (CATG) Meeting on 12 November and possible means of preventing unsuitable vehicles accessing Jones’ Hill road was discussed. He stated that there were three types of signs that could be deployed Advisory signs (e.g. Not Suitable for HGVs), Warning signs (e.g. Single Lane Road, Road Narrows) and Mandatory signs (e.g. Width Restriction). He commented that each type of sign has an associated cost the latter involving appropriate legislation that could prove very costly. The Council considered these options and resolved that two warning signs would be preferred ‘Single Lane Road’ and ‘Road Narrows’. Cllr. Mumford stated that he would invite the CATG at its next meeting to cost this option and would enquire as to the financial contribution that may be required from the Parish Council bearing in mind that Bradford on Avon Area Board had already agreed to meet its proportion of the cost. He added that Wiltshire Council Highways intended to examine the road and to make its own recommendations to the CATG regarding signage.

Cllr. Mumford stated that the next CATG Meeting is to be held on 18 February 2019 at County Hall, Trowbridge.

c.         Councillors noted the representations that had been made by parishioners in respect of the unsuitability of Becky Addy Woods to support motor cycle trial events because of the damage to the flora and fauna there and that the Parish Council had also written to Wiltshire Council supporting the parishioners. The Clerk commented that Wiltshire Council had responded stating that it represented ‘permitted development’ and as it was on private land it could take no action. The Council agreed to monitor developments.

 d.         Councillors noted the letter from a parishioner regarding the sighting of a drone hovering over their property and stating that it represented trespass and was an invasion of privacy and perhaps indicated criminal intent. Councillors note that this incident had been recorded in the Westwood Update and if similar incidents occurred, parishioners were invited to contact the police.

Cllr. Leeder stated that the presence of drones in the village was likely to become a very serious problem in the village with the possible invasion of privacy becoming commonplace. He advocated that the Parish Council should consider prohibiting the flying of drones from or over Parish Council property but the enforcement of any such restrictions or detection of those responsible would present challenges.

 e.         Cllrs. Bishop, Johnston and Cartwright-Hignett attended the Woodland Trust briefing on the progress of the Trust acquiring Avoncliff Wood. The Chairman gave a full report of that briefing and stated that the Woodland Trust intended to purchase Avoncliff Wood and adjoining fields for the sum of £355,000 and that it had launched an Appeal to raise that sum. He added that the Woodland Trust intended to preserve this ancient woodland and there was to be a public consultation period in February/March when members of the public can express their views regarding its use and development. Cllr. Bishop stated that the Woodland Trust was keen to give a presentation at the Annual Parish Meeting in May.

 f.          There were no other matters raised.

 Open Spaces.

Cllr. Phillips stated that all the Play Equipment appeared in good order. He added that he had cleaned the Bus Shelter next to Westwood Park and that it was in reasonable condition although there were a number of old and outdated notices stuck on it that were difficult to remove.

Cllr. Phillips added that the waste bin opposite the Nursery School needed a new lid and that it was possible that the whole bin will need replacing.

 Footpaths.

a.         Cllr. Johnston reported that there was nothing to report. Cllr. Leeder stated that he had mended the stile/gate at the top of Path 26.

b.         There were no other matters reported.

 10.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

Cllr. J Adcock confirmed that she had attended the Area Board meeting on 28 November and that the main topic was the Bath Clean Air Zone and the possible ramifications for other communities that are likely to be affected by vehicles seeking alternative routes.

She added that the National Armed Forces Day Celebrations are to be held in Salisbury 28 30 June 2019.

Cllr. J Adcock stated that the next Area Board meeting is to be held on 16 January 2019 at St Laurence School.

 11.       Neighbourhood Plan.

Cllr. Leeder stated that he had received correspondence from the previous Chairman of the Neighbourhood Planning Group that he forwarded to all councillors and that he would be replying directly to him in respect of the points he had raised. He added that a new date of April/May 2019 for undertaking the Rural Housing Needs Survey had been suggested by Wiltshire Council. He commented that the Neighbourhood Plan questionnaire would be distributed with the January issue of the Westwood Update.

 12.       Date of Next Meeting.

Councillors noted the date of the next Parish Council Meetings:

 ·                     Ordinary PC Meetings 7 January 2018 and 4 February 2019. Meetings commencing at 7.30pm.

 13.       Any Other Business.

Exchange of views on matters not requiring a decision.

 The Clerk drew the attention of the Parish Council to Wiltshire Council Briefing Note 373 ‘Service Devolution & Asset Transfer to Towns and Parishes’.

 The Chairman gave an update on the possible future of the land at and around the now defunct Westwood Motors site.

  The meeting concluded at 9.50pm

 

Chairman                                                                                                        7 January 2019

Westwood Parish Council


Community Speed Watch Report December 2018

 

1.    Westwood’s CSW Team were on site during the fortnight following Monday 5th November.

a)    We monitored 963 vehicles of which 11% (109 were speeding), 8.5% were in the category of 26-29mph.  Both of these figures were higher than recent counts and is actually a return to the figures when CSW commenced, this is clearly disappointing and it is hoped this is an anomaly and not a trend. 

b)    We have now passed the milestone of 50,000 vehicles counted in our 5-years of existence. 

c)    The initial year yielded 11.1% overall speeders of which 8.6% were in the category of 26-29mph and 2.5% excessive speeders, this has reduced year-on-year to this year yielding 9.8% overall speeders of which 7.7% were in the category of 26-29mph and 2.1% excessive speeders and does indicate that CSW is having an effect on speed reduction within Westwood.

 

2.    The article in Westwood Update is noted but did not come from the CSW Team so reflects that of the author only.

a)    CSW agree speeding is clearly an issue within Westwood.

b)    CSW do not agree the wording “It was reported at November Parish Meeting that no other sites in Westwood will be monitored, providing a green light to drivers to continue speeding once they have passed the New Inn” which is ambiguous as it probably reads that “only the New Inn site will remain active in the future”, whereas the situation is actually that there is no current proposal for “New sites over those 6 current sites”.

c)    CSW do not agree the wording “resemble a council estate rat-run”.

d)    CSW does however support the PC in monitoring Bath’s Air Quality “Toll” proposals as this could/would impact on Westwood’s vehicle throughput and speeding.

 3.    Upper Westwood 20mph speed monitoring.  Presently the only approved sites are on the Lower Westwood Road, if residents were concerned about speeding in Upper Westwood then the instigation of sites there could be investigated again.

 4.    Vehicle Speed Limit East of the Village from the Frome Road to the 20mph Village Signage.  As the Speed differential is high 50mph 20mph, it is probable that some vehicles are still doing excessive speeds arising from them legally doing 50mph but not picking up the 20mph limit soon enough, plus there are dangers of the Vinery Junction.  Is it possible to have a speed reduction to 40mph over that stretch of road (and possibly along the Vinery Road)?

 5.    CSW have initiated PC discussion on the possible purchase of a Portable vehicle activated speed warning sign, or time-share with Wingfield’s device and deploying said device at the New Inn site [and possibly other CSW sites as applicable].  There is an issue that someone within Westwood needs to take the lead on the management and stewardship of such a device.  Westwood CSW are yet to discuss possible time-share with Wingfield’s device so this is ongoing.  CSW have yet to propose to Westwood PC funding for a possible purchase / time-share with Wingfield’s device so this is ongoing.  It is perhaps prudent however to consider the global picture before pursuing this and ask the question about traffic calming measures [(speed bumps / gate furniture etc.] at the entry points to the village to assess the maximum benefit of each.  CSW would also propose that Bradford CATG (Community Area Transport Group) Grants be sought for such matters as this would reduce the cost on Westwood PC plus elevate the perception that it is a “Council” matter not just a parochial PC thought.

 6.    Deployment of fixed plate “Speed Camera” signage within the village is a consideration that could be taken forward but again would probably require Westwood PC or Bradford CATG funding as it is understood the initial Wiltshire Council / Police funding has ceased.

 Westwood CSW Team Leader


ACTION LIST Meeting 3 December 2018

 

Action 1 (3/12/18)      Clerk.

To contact Westwood Update Editor Content/Format of Westwood Update etc.

 Action 2 (3/12/18)      Clerk.

To reply to parishioner ‘Speeding in the village’.

 Action 3 (3/12/18)      Clerk.

To send planning comments to Wiltshire Council.

 Action 4 (3/12/18)      Clerk.

To make payments.

 Action 5 (3/12/18)      Cllr. Mumford.

To attend CATG Road signs for Jones Hill.

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