February Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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 Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 3 February 2020


Cllr. J Bishop (Chairman)

Cllr. D Adcock

Cllr. J Adcock

Cllr. T Leeder (from Agenda item 6)

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

Wiltshire Councillor Cllr. J Kidney attended.

There were five members of the public present initially.

1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

2.         Apologies.

Apologies for non-attendance were received and accepted from Parish Councillor Cllr. J Johnston.

3.         Declaration of Interests.

There were no interests declared.

4.         Minutes of the Ordinary Parish Council Meeting held on 6 January 2020.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

5.         Wiltshire Council Report.

Cllr. Kidney gave a brief report on the following topics:

  • Area Board meeting 29 January 2020 held at the Parish Room, Westwood. The Police and Crime Commissioner and the Wiltshire Rural Police Team were present. The meeting also outlined the changes to the Wiltshire Council Recycling Policy and the implications for household recycling.
  • Next CATG meeting 10 February 2020.
  • Lyefield Lane (C222) closure 23 March for a week.
  • Wiltshire and Swindon Countryside Access Forum New members required.
  • Strategic Need Assessment Survey held to identify priorities Meeting to be held at St Lawrence School to decide on those priorities.
  • Youth Services Current lack of engagement with Community Area villages to be investigated.

 6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. Following representations from members of the public, the Chairman reconvened the meeting.

 7.         Community Policing Team (CPT).

a.         There was no report.

b.         Cllr. Bishop stated that there had been further thefts in the village two vans had been targeted. He also commented that he believed that the weight restriction at Cleveland Bridge, Bath was now operational.

8.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Phillips gave the following report (shown in italics) to the Council: 

No further reports from Wiltshire Police Regarding the automated speed recording device.

The CSW Team has been out recording over the last couple of weeks.

We haven’t had the arrival of findings yet but it was noticeable that the school run was very well behaved before 9am but the post 9am business traffic had several brazen speeders with some approaching 40 mph entering the village from Freshford.

End of Report.

The Clerk stated that he had received a request from parishioners at Upper Westwood seeking the display of ‘Speed Watch Area’ signs the same as those displayed at Lower Westwood. Cllr. Phillips replied that this was not possible because the Upper Westwood road did not qualify for CSW activity and therefore the signs could not be displayed.

9.         Working Groups Working Group Reports.


The Clerk reported that the outstanding fees for the recent interments had now been paid and credited to the Parish Council’s Bank Account.


a.         The Council noted the status of extant planning applications thus:




118 Upper Westwood

Front and Rear extensions/alterations and a new garage with carport



17 Staples Hill

Use of building as an independent dwelling etc.




Westwood Stores

Retention and Extension of Existing Shop/ Flat to Provide 2no Additional Dwellings etc.





5 Linden Crescent

Single Storey Porch




42 Lower Westwood

Twisted Willow (T1) 3m reduction etc.




129 Upper Westwood

Remodelling of existing dwelling and garages.



Weavers Mill, Avoncliff

Tree Works (Willows)


b.         The Clerk stated that no further planning applications had been received since 28 January 2020.


a.         The Clerk reported the current financial position at 3 February 2020 thus:


Lloyds A/C 1643417

Bank Statement



NB: Following Cheques Not Debited at 31 December 2019:

1789 - £111.60 (NOT Debited)

1821 - £150.00 (Debited January 2020)

Total: £261.60

Credits (1 January 2020 to 31 January 2020):


 £                                  111.80

Dignity Funerals (Bowyers)

 £                                  255.00

Dignity Funerals (Courtiers)

 £                                    95.00

 £                                  461.80

Debits (1 January 2020 to 31 January 2020):

Clerk's Salary (December) - Standing Order

 £                                  558.56

Clerk's Expenses (December)

 £                                    10.82

Clerk's Office Allowance

 £                                  200.00


 £                                  111.80

The Print Centre

 £                                    59.95

Wheelers (Westbury) Ltd

 £                                  150.00

Crown Gas & Power

 £                                    69.33


 £                                    75.79

XYZ Web Ltd

 £                                  353.39

Parish Room Hire (2020)

 £                                  351.60

D Downes

 £                                  483.00

SLCC Subscription (Part)

 £                                    60.00

 £                               2,484.24

Balance at 31 January 2020


Credits (1 February 2010 to 3 February 2020):


 £                                          -  

 £                                          -  

Debits (1 February 2020 to 3 February 2020):

Clerk's Salary (January) - Standing Order

 £                                  558.56

 £                                  558.56

Balance at 3 February 2020


Lloyds A/C 7573321

Bank Statement

 £                               2,345.32



09/11/2020 Interest (Approx)

 £                                      0.09

 £                                      0.09



 £                                          -  

 £                                          -  

Balance at 3 February 2020

 £                               2,345.41

National Savings Account (Park Fund)

Balance at 31 December 2018

 £                               7,037.60


Interest 1/1/19 to 31/12/19:

 £                                  128.19

Transfer from Lloyds A/C 01643417

 £                             10,000.00

 £                             10,128.19



 £                                          -  

Balance at 3 February 2020:

 £                             17,165.79

Total Funds at 3 February 2020

 £                             39,961.63

Payments to be authorised 3 February 2020

Clerk's Salary (February)

 £                                  558.56

(To be paid 1 March 2020)

Clerk's Expenses (January - Approx)

 £                                    43.52

HMRC PAYE Month 10

 £                                  111.60

nPower (Nursery School)

 £                                    66.07

XYZ Web Ltd

 £                                    52.00

Acer Tree Surgeons

 £                                  552.00

Casa Environmental (Asbestos Survey)

 £                                  378.00

D Downes

 £                                  145.00

 £                               1,906.75

d.         The Council resolved to make the payments shown under ‘Payments to be authorised’ above.


a.            Cllr J Adcock stated that the Parish Steward was unable to undertake any tasks recently because he had been reassigned to repairing potholes but he will undertake the outstanding tasks and any new ones on his next visit to Westwood this month.

Cllr. Phillips reported that there was a broken flagstone in Lyefield Lane.

b.            The Clerk reported that he had received copies of emails from the WATCH Group sent to Wiltshire Council regarding the damage caused to the sides of Jones Hill by grass-cutting works and that he had forwarded these emails plus photos to all councillors. The Council agreed to await the response from Wiltshire Council.

c.             Cllr. J Adcock stated that she was awaiting a response from the Parish Steward regarding the vehicle parking in Farleigh Lane and the effect on local property.

d.         The Council decided that in view of the continuing dispute regarding the boundary trees that it would be premature to request Acer to undertake further work.

e.         The Clerk was requested to contact Wales and West Utilities to establish their programme for the replacement of Gas Mains in Westwood.

Open Spaces.

a.            Cllr. Phillips stated that he had obtained twelve sets of Litter Picking Equipment and that he had planned for the Litter Pick to be undertaken on 20 February, commencing at 2pm. He added that the Litter Pick would concentrate on the roads through the village towards the crossroads and Staples Hill, Lyefield Lane, through Upper Westwood to Freshford Road, Boswell Road via Bobbin Lane to Westwood Park. The collected litter will be deposited near the Turning Circle for collection by Wiltshire Council. The Clerk commented that he had sent Cllr. Phillips details of the necessary actions to take when ‘litter picking’ as advised by Zurich Municipal Insurance. Cllr. Phillips added that he had noted the advice from Zurich Municipal Insurance and would comply with it. He stated that he intended to inform the Community Policing Team about the Litter Pick and Cllr. Bishop offered to lend Cllr. Phillips some ‘road safety’ signs to display when they are working along the lanes and not on the adjoining grass verges.

Cllr. Phillips confirmed that the Play Area and Play Equipment was in reasonable order, although there was post-Winter debris on the Play Area surface that needed raking and brushing and all the equipment was beginning to show its age with the infant swing seats needing replacement in due course. He added that he was keeping a written record of his inspections and he passed a copy of the report to the Clerk. Cllr. Phillips reported that the short path leading to the entrance of the Play Area needed attention and the Council resolved that Mr Downes be asked to reinstate the path possibly by adding gravel.

b.         Cllr. Mumford gave a report on the status of the Grant application for Play Area funding and was awaiting a response anticipated by the end of February. He explained that he had spoken to Playforce and had enquired whether the existing area could accommodate more items of play equipment. He is awaiting a response. He added that the current cost of the project was around £38,000 of which £25,000 would be provided by the grant, leaving a significant shortfall. He agreed to investigate possible additional grant funding such as from the Area Board and he agreed to make an appropriate application to Wiltshire Council. Cllr. Mumford stated that he also needed to establish whether the existing Play Area could accommodate his alternative proposal for some different items of play equipment.

c.    The Clerk asked councillors to note the recently issued Avoncliff Wood Management Plan that he had sent to all councillors.


a.         The Clerk reported that Cllr. Johnston had informed him that the previously reported fallen tree on Paths WW024 and WW025 had now been cleared and the paths reopened.

b.         Cllr. Phillips reported that Path 16 between Upper Westwood and The Pastures was very muddy and needed attention. Cllr. J Adcock was requested to ask the Parish Steward to take action if possible. Councillors also reported that Path 14/15 (around the Westwood Manor garden wall) was in an equally bad state

10.       Westwood Nursery School.

a.         The Clerk reported that there had been around six responses from parishioners regarding the future use of the building including a multi-signature petition from those living closest to the building proposing possible uses. He commented that no-one had yet offered to take responsibility for the building.

The Parish Council resolved to establish a Working Group of councillors, to include an interested, local parishioner, to take the lead in investigating a future use of the building and to liaise directly with interested parties. Cllrs. Bishop, Leeder and Phillips agreed to form that Working Party and the representative from the immediate local community is to be confirmed.

The problem of vehicle parking for possible users of the building was, again, highlighted and in answer to a question asked by Cllr. J Adcock regarding availability of vehicle parking space, the Clerk confirmed that the area immediately to the north of Westwood Park (adjacent to the Telephone Kiosk) currently used by nearby residents for vehicle parking was Parish Council land.

b.         The Clerk confirmed that recent Gas Safety, Electrical Safety and Asbestos Safety inspections had been undertaken and except for one or two minor issues which had now been corrected everything was satisfactory. He added that there was no asbestos in the building but the detached garage had an asbestos sheeted roof the advice following the survey was that it was low risk and should be inspected every six months to ensure that no damage/deterioration has occurred.

c.         The Council made no decision regarding the process or timescale for clearing the building of Nursery School equipment. 

11.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

The Council noted that the next CATG meeting is to be held on 10 February 2020.

12.       Neighbourhood Plan.

Cllr. Leeder reported that he would contact Troy Neighbourhood Planning Consultancy again to try and ensure that any work by them was entirely grant funded. Failing that the Parish Council resolved that the Neighbourhood Plan is to be forwarded to Wiltshire Council for consideration and comment.

13.       Date of Next Meeting.

Councillors noted the date of the forthcoming Ordinary Parish Council Meeting:

  • Ordinary Parish Council Meeting Monday 2 March 2020. 

14.       Any Other Business.

Cllr. J Adcock advised those present that Westwood Social Club is seeking new members, especially those individuals who might be prepared to serve on the Management Committee.

Cllr. Leeder explained that youngsters in the village were fearful that the traditional tobogganing run at Avoncliff Hill might now be compromised because of the recent tree planting.

The Chairman asked the Clerk to contact a possible speaker for the Annual Parish Meeting who would talk about the ancient village of Rowley and its history and artefact

The meeting concluded at 9.15p


Chairman                                                                                                        2 March 2020

Westwood Parish Council

ACTION LIST Meeting 3 February 2020


Action 1 (3/2/20)        Clerk.

To make payments.

 Action 2 (3/2/20)        Clerk.

To contact Wales & West Utilities Work Programme.

 Action 3 (3/2/20)        Cllr. J Adcock.

To ask Parish Steward to ‘repair’ Paths 16 &14/15.

 Action 4 (3/2/20)        Clerk.

To ask Mr Downes to ‘repair’ Play Area path.

 Action 5 (3/2/20)        Cllr. Mumford

To investigate/make Area Board Grant application Play Equipment Grant.

 Action 6 (3/2/20)        Cllr. Leeder

To contact Troy Consultancy/ Wiltshire Council NH Plan.

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