February Minutes

   

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 Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 5 February 2018

 Present

 Cllr. J Bishop               (Chairman)

Cllr. J Johnston

Cllr. D Adcock

Cllr. J Adcock

Cllr. T Leeder

Cllr. G Mumford

Cllr. A Wheals

Mr. R Coleman           Clerk

 Wiltshire Council, Cllr. J Kidney attended.

 There were eleven members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from PCSO Andrew MacLachlan of the Community Policing Team and from Parish Councillor, Cllr. P Phillips.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 8 January 2018.

Parish Councillor Cllr. P Phillips had been omitted from the list of those present when he had been present. His name was added to the list. The Council resolved that the minutes of this meeting were then a true and accurate record. The Chairman signed the minutes.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 Wiltshire Council Cllr. Kidney addressed the following topics:

·         Wiltshire Council Budget There is to be a 2.9% increase in the Council Tax for FY2018/19 plus an additional 3% for the Social Care levy.

·         Bradford on Avon Area Board held at South Wraxall on 24 January 2018. The next Area Board meeting is to be held at Winsley on 7 March 2018.

·         ‘My Wilts’ app is working very successfully.

·         Community Area Transport Group meeting 19 February 2018, 4pm, Lacock Room, County Hall.

·         Hinton Charterhouse planning application for a Helipad has not been called in to Committee by the BANES member.

 The meeting was then reconvened.

 6.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. This report was a general report with the only content specific to Westwood shown below (in italics):

 COMMUNITY SPEEDWATCH CHECKS WITHIN YOUR AREA

Currently there are no Bradford Rural CSW areas on the West Wiltshire Weekly Tasking Document however last month a speed check was carried out in Westwood. One driver was given a fixed penalty notice and one driver given words of advice.

 . A summary of the main points of this report is shown below (in italics):

 CRIME EXCEPTIONS

These figures are based on an evaluation of data, over a two year rolling period.  Using this data we can predict what figure is the average that should be reported in a specific month, and what are the higher and lower parameters that we may expect.  Figures outside of these parameters are classed as ‘Crime Exceptions’.

EA12 (Wingfield, Westwood, Limpley Stoke, Winsley, Monkton Farleigh, South Wraxall, Holt, Staverton)

January 2018 showed a total of 19 crimes for the EA12 Area against the average of 23 for this same month over the last 2 years. There are no exceptions within the data.

The three largest crime groups accounted for 74% of EA12 crime as follows;

Violence Against the person showed 5 crimes compared to the average of 6.5

Theft showed 5 crimes compared to the average of 4.7

Criminal Damage showed 5 crimes compared to the average of 4.3

COMMUNITY MESSAGING

PLEASE SIGN UP! Community messaging to receive regular emails regarding crime updates, crime prevention advice and public appeals specific for your area. - https://www.wiltsmessaging.co.uk/

For a detailed breakdown of the crime in your area visit…

https://www.police.uk/wiltshire/

CONTACT US

CPT TEAM EMAIL- CPTWestWiltshire@wiltshire.pnn.police.uk

Local Contact PCSO Andrew MacLachlan andrew.maclachlan@wiltshire.pnn.police.uk

Sector Inspector Inspector Andy Fee andy.fee@wiltshire.pnn.police.uk

Sector Deputy Sergeant Gill Hughes gill.hughes@wiltshire.pnn.police.uk

Community Coordinator Pc Lee Pelling lee.pelling@wiltshire.pnn.police.uk

Cllr. J Adcock reported that there had been an armed response unit making an arrest in Westwood recently and that there had been a recent prosecution for theft at the Post Office.

 b.         There were no matters reported that needed to be brought to the attention of the CPT.

 7.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Wheals stated that the CSW team is currently undertaking CSW Patrols but had nothing further to report at this stage.

 8.         Working Groups Working Group Reports.

Cemetery. 

The Clerk reported that there had been an interment (burial) at the cemetery recently and that he had granted an application by James Long (Masons) to add an inscription to an existing monument. He added that the appropriate fees had been paid.

The Clerk queried a recently received invoice for £275 relating to the cutting up a clearance of a fallen tree in the cemetery. The Chairman confirmed that he was aware of this action and had agreed to it. However, Cllr. Johnston commented that the arisings had been left in a nearby ditch and had not been cleared from the site. The Chairman stated that he would speak to the contractor(s) involved.

 Planning.

a.         The Council noted the status of extant planning applications thus.

 

15/11456/OUT

 

Land at Iford Lane, Iford

New dwelling (Revised Plans)

Pending

17/08184/OUT

 

Hudds Farm

Westwood Road

Erection of equestrian workers dwelling

Approved

 

17/08482/FUL

 

Weavers Mill

Avoncliff

Modification of existing weir structure (sluice gate) & installation of a kaplan hydro-power turbine with housing structure, fish pass, fish by-wash, and an eel pass

Pending

 

17/08216/FUL

 

Land North of 146 Upper Westwood

Provision of two self-contained camping pods with parking, change of use of land to leisure / tourism.(Resubmission of 17/02852/FUL).

Pending

Planning

Committee

 

17/11621/LBC

 

Cross Guns Inn

Regularise and replace existing unauthorised lighting

Approved

 

17/11739/FUL

 

120 Upper Westwood

Replacement Dwelling

Pending

 

b.         The Council examined the following planning application and resolved to send comments to Wiltshire Council as shown below (in italics):

 

18/00116/FUL

 

39 Lower Westwood

Two storey side extension, rear garage/store

NEW

 The Parish Council has no objection to the proposed development.

 c.         There were no planning applications received after 29 January 2018.

d.         There were no other planning matters raised.

 Finance.

a.         The Clerk reported the current financial position at 5 February 2018 thus:

Lloyds A/C 1643417

 

 

 

 

Bank Statement

 £       17,353.10

 

31-Dec-17

 

 

 

 

 

Credits (1  January 2018 to 31 January 2018):

 

 

 

 

HMRC PAYE Month 9

 

 £                             98.80

 

 

Total:

 £                             98.80

 

 

 

 

Debits (1 January 2018 to 31 January 2018):

Clerk's Salary (December) - Standing Order

 

 £                          494.65

Clerk's Expenses (Dec)

 

 £                               4.60

Office Allowance

 

 

 £                          200.00

HMRC PAYE Month 9

 

 £                             98.80

The Print Centre

 

 

 £                             61.07

A Wheals (Cheque 1665)

 

 

 £                               5.27

A Wheals

 

 

 £                               9.55

D Downes

 

 

 £                          336.00

XYZ Web Ltd

 

 

 £                             50.00

XYZ Web Ltd

 

 

 £                          339.89

 

 

Total:

 £                       1,599.83

 

 

 

 

Balance at 31 January 2018

 

 

 £                     15,852.07

 

 

 

 

Credits (1 February 2018 to 5 February 2018):

None

 

 £                                   -  

 

 

Total:

 £                                   -  

 

 

 

 

Debits (1 February 2018 to 5 February 2018):

Clerk's Salary (January) - Standing Order

 

 £                          494.65

 

 

Total:

 £                          494.65

 

 

 

 

Balance at 5 February 2018

 

 

 £                     15,357.42

 

 

 

 

Lloyds A/C 7573321

Bank Statement

 

 £                       2,342.77

30-Oct-17

 

 

 

 

 

 

Credits:

 

 

 

9/11/2017 (Approx)

 

 

 £                               0.09

9/12/2017 (Approx)

 

 

 £                               0.08

9/1/2018 (Approx)

 

 

 £                               0.07

 

 

 Total:

 £                               0.24

Debits:

 

 

 

None

 

 £                                   -  

 

 

 Total:

 £                                   -  

 

 

 

 

Balance at 5 February 2018

 

 £                       2,343.01

 

 

 

 

National Savings Account (Park Fund)

Balance at 31 December 2017

 

 £                       6,954.16

 

 

 

 

Credits:

 

 

 

Interest 1/1/17 to 31/12/17:

 

 £                             32.77

 

 

 

 

Debits:

 

 

 

None

 

 

 £                                   -  

 

 

 

 

Balance at 5 February 2018:

 

 £                       6,986.93

 

 

 

 

Total Funds at 5 February 2018

 

 £                     24,687.36

 

 

 

Payments to be authorised 5 February 2017

Clerk's Salary (February 2017) SCP24

 

 £                          494.65

Clerk's Expenses (January 2018) 

 

 £                               6.98

HMRC PAYE Month 10

 

 £                             99.00

SLCC Membership

 

 

 £                             53.00

A J Twyford

 

 

 £                          275.00

Brian Oliver (CSW)

 

 

 £                             22.50

XYZWeb Ltd

 

 

 £                             52.00

Parish Room Hire

 

 

 £                          264.40

D Downes

 

 

 £                          126.00                                   

 

TOTAL:

 £                       1,393.53

 The Clerk stated that Parish Council had recently received the fee of £18 for use of the Playing Field for a football match.

 b.         The Council resolved that the Clerk becomes a member of the Society of Local Council Clerks (SLCC) and it agreed to pay its share of the membership fee, namely £53. It was noted that Semington and Wingfield Parish Councils were also each paying equal shares of £53.

 c.         The Council resolved to accept the quotations from Mr Downes for Open Space Maintenance (£2800) for FY2018/19 and for the Handyman tasks (£14/hr).

 d.         Cllr. Phillips had provided a written report to the Council in respect of his investigations into acquiring a Picnic Table for Westwood Park. His report is shown below (in italics):

 Picnic Bench.

 There several style of bench available

 1.      Simple 4 or 6 seater benches and table 1.5 or 2 metres long  at £395 or £ 535 respectively

2.      Octagonal 8 seater 2 metres ‘square’ at £589

All prices exclude VAT

 Suggested site near lamppost in middle of Park where the latest cherry tree was removed, in view of the play area

 Possible cost of preparing site and securing bench to ground would be extra

 The Chairman stated that this further discussion on this item will be deferred until the next meeting when it is expected that Cllr. Phillips will be present.

 e.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement. The Council noted that the invoice in respect of the hire of the Parish Room included the provision of light refreshments (tea/coffee/biscuits) for all those persons attending a Parish Council meeting (councillors and members of the public) and that such refreshments may attract a greater public presence.

 Environmental.

a.         Cllr. J Adcock stated that the Parish Steward continues to undertake a wide range of tasks within the Parish many of them at his own initiative and commented that he had attended to potholes, blocked gullies and grips and had taken note of the need to address the problem of the water flowing out of a drain along the Lower Westwood road.  Cllr. Leader requested that he investigates a hazard at the top of Lyefield Lane that had caused punctures to his car tyres.

 Cllr. Phillips had provided a written report to the Council in respect of his action to organise a Litter Pick in the village. His report is shown below (in italics):

 Litter Picking.

Following the Jan PC meeting I contacted Wiltshire Council via their website requesting Litter Pickers, bags, Gloves and hoops for the bags.

 I was contacted 2 days later and arranged to pick the equipment up from the Riverside depot in Trowbridge

 5 parishioners met on Monday 15th Jan. and in just over an hour over 20 Kg of rubbish was collected from Lyfield Lane, Orchard Close, Leslie Rise and the Park also Upper Westwood through to Freshford Road.

 Wiltshire Council then arrange for the 5 bags of pickings to be collected from outside my house

 There would have been more litter but a parishioner had already done some collecting on Lyfield Lane on 14th Jan. I understand another parishioner often picks up the rubbish left in the layby on the Freshford Road.

 I think another better publicized litter pick would be beneficial in April/May and cover the whole village.

 The Chairman adjourned the meeting to allow a presentation by two parishioners on the subject of preserving and refurbishing the existing telephone kiosk at the Lower Westwood road.

The Chairman then reconvened the meeting.

 b.         The Parish Council resolved to adopt this telephone kiosk and asked the Clerk to take the necessary action.

 c.         There were no related matters raised.

 Open Spaces.

a.         Cllr. Wheals stated that there was nothing significant to report.

 b.         Cllr. Wheals stated that there was nothing to report in respect of the Play Equipment. He added that it was all in good working order and safe to use.

 Footpaths.

a.         Cllr. Johnston stated that she had noted that the Clerk had reported the problem with the stile on Path 32 to the Footpath Warden and that the Warden had added it to his list of matters to address.

 9.         Bradford on Avon Area Board/Community Area Transport Group.

The dates for the forthcoming meetings of these Committees were noted by councillors. Cllr. Wheals stated that he would be attending the CATG and would raise the subject of a metrocount on the C216 Elms Cross road.

 10.       Neighbourhood Plan.

Cllr. Leeder reported he had examined the draft contributions that formed the original Neighbourhood Plan and had identified that there were inconsistencies in some of the evidence provided to substantiate the assertions made in the document. He commented that he had developed a questionnaire that he intended would be sent to all households that would provide him with the information to address those inconsistencies and that would permit him to complete the revised draft version of the Neighbourhood Plan. It was his intention that this revised draft plan would then be subject to public consultation. He proposed that the questionnaire is delivered to each household with the Westwood Update.

The Council resolved to support the approach adopted by Cllr. Leeder.

 11.       Dates of Meetings.

Councillors noted the dates of the next Parish Council Meetings:

 ·         5 March 2018, 8 April 2018 - Ordinary PC Meetings.

·         8 May 2018 Annual PC Meeting and Ordinary PC Meeting.

 ·         Annual Parish Meeting 30 April 2018.

 12.       Any Other Business.

Exchange of views on matters not requiring a decision:

 Cllr. Mumford commented on the Wiltshire Council (Cllr. Wayman’s) newsletter and the possible transfer of duties from Wiltshire Council to Parish and Town Councils.

 Cllr. Johnston enquired about the future of Westwood Stores and Post Office.

 The meeting concluded at 9.05pm.

 Chairman                                                                                                        5 March 2018

Westwood Parish Council

ACTION LIST Meeting 5 February 2018

 Action 1 (5/2/18)        Clerk.

To make payments.

 Action 2 (5/2/18)        Clerk.

To contact BT Adopt a Kiosk Scheme.

 Action 3 (5/2/18)        Clerk.

To advise Wiltshire Council of comments on planning application.

 Action 7 (5/2/18)        Cllr. Leeder.

To prepare a Neighbourhood Plan Questionnaire.

 Action 8 (5/2/18)        Cllr. Bishop.

To investigate the fallen tree in the cemetery and its disposal.

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