January Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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  Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 6 January 2020

 Present

Cllr. J Bishop (Chairman)

Cllr. D Adcock

Cllr. J Adcock

Cllr. J Johnston

Cllr. T Leeder

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

 Wiltshire Councillor Cllr. J Kidney attended.

 There were six members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

2.         Apologies.

Apologies for non-attendance were received and accepted from Parish Councillor M Cartwright-Hignett and the Council noted, with regret, that she had also informed the Council that because of other commitments she had resigned from the Parish Council.

 3.         Declaration of Interests.

Cllr. Phillips declared a pecuniary interest in Planning application 19/12121/FUL (129 Upper Westwood).

 4.         Minutes of the Ordinary Parish Council Meeting held on 2 December 2019.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Wiltshire Council Report.

Cllr. Kidney gave a brief report on the following topics:

  •  Changes to the Wiltshire Council Recycling Policy and the implications for household recycling.
  • Senior Management changes at Wiltshire Council the reduction of the number of Executive Directors from three to two.
  • ‘Environmental/Compost Friendly’ Parking ticket notifications.
  • The competition to name the new Gritting Lorries has ended with the winning names decided.
  • Next Area Board meeting 29 January 2020 at the Parish Room, Westwood (6.30pm for 7pm).
  • Next CATG meeting 10 February 2020.

 6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. Following representations from members of the public, the Chairman reconvened the meeting.

 7.         Community Policing Team (CPT).

a.         There was no report.

b.         Cllr. J Adcock gave details of recent vehicle thefts in Westwood a Transit Van and two Motorcycles and she advised everyone to remain vigilant.

 8.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Phillips gave the following report (shown in italics) to the Council:

 1.         Speed Watch Fixed Plate Signage has been installed; we hope this will result in a drop in the percentage of speeders.  All signs are installed in the agreed positions.   I did notice that the Grass Embankment on the way to Iford had some sign of having been trodden down; this may be ramblers or animals.  I do not know this location well but if it is thought that the sign is an impediment then it can be relocated from the left-hand to the right-hand post of the existing posts.

 2.         We last counted in early December 2019.  The percentage of excessive speeders was greater than recent times; however the percentage of those between 25 29mph was one of our lowest recorded with the overall percentage thus being slightly lower than recent times.  We are counting again later in the month.

 3.    We have started to receive Countywide data again; this covered the period 10th July to 29th August 2019.  Of the 210,198 vehicles passing all Wiltshire CSW Teams, 2.4% were speeding with 0.19% of those recorded at more than 150% of the speed limit [excessive speeding].  In the same period Westwood recorded 639 vehicles, 8.8% of whom were speeding with 2.5% being excessive speeders (i.e. 150% is 30+mph in our 20mph limit).  Westwood thus had over 3 times the percentage of speeders with 13 times the percentage of excessive speeders.  This yet again ranks Westwood as one of the worst places for speeding within Wiltshire.

 End of Report.

 9.         Working Groups Working Group Reports.

 a.         The Chairman stated that the allocation of councillors to Working Groups would be deferred until the next meeting.

 Cemetery. 

The Clerk reported that there had been a recent interment of ashes in the Garden of Remembrance in a new plot and that he had agreed that a further interment could take place in an existing plot when convenient to the bereaved relatives.

The Chairman remarked that the cemetery appeared very tidy and in good order.

 Planning.

a.         The Council noted the status of extant planning applications thus:

 

19/08855/FUL

 

118 Upper Westwood

Front and Rear extensions/alterations and a new garage with carport

Pending

19/09613/CLE

17 Staples Hill

Use of building as an independent dwelling for a period in excess of four years.

 

Pending

19/10814/TCA

 

56 Lower Westwood

Spruce Tree Fell

Approved

19/10893/FUL

 

Westwood Village Stores

Retention and Extension of Existing Shop and Flat to Provide 2no Additional Dwellings with Associated Parking Including Permission to Provide New Drop Kerb and Crossover for Vehicle Access,

 

 

Pending

 b.         The Parish Council examined the following planning applications and resolved to send the comments (shown in italics) to Wiltshire Council:

 

19/11425/FUL

 

6 Linden Crescent

Single Storey Porch

New

 The Council has no objections to this planning application.

 

19/11598/TCA

 

42 Lower Westwood

Twisted Willow (T1) 3m reduction etc.

New

 The Council has no objections to this planning application.

 Cllr. Phillips withdrew from the meeting.

 

19/12121/FUL

Prev. 19/11405/FUL

 

129 Upper Westwood

Remodelling of existing dwelling and garages.

 

New

 The Clerk commented that all correspondence received from parishioners regarding application 19/12121/FUL had been sent to all councillors prior to the meeting.

The Chairman invited all members individually to express their views regarding this application, following which a lengthy debate ensued examining the details of this application. At the conclusion of the discussion and following a proposal, the Parish Council resolved to object to this planning application and asked the Clerk to write to Wiltshire Council expressing this resolution and to provide details of the objection as shown below (in italics):

 The Parish Council objects to this proposed development for the following reasons:

 1.         Impact on bats  We would request that a full ecological bat survey is submitted before the application can be considered. The existing Bat Survey and Bat Roost document highlights that bats are present on the site and its proximity to several bat SSSIs and the Bradford on Avon SAC. Any conditions, licences or mitigation that might be required in respect of the bats cannot be considered without this information.
2.         Light pollution  the proposed plans detail a lot of glass which will result in significant light spill in what is otherwise a Dark Skies area within the AONB and Green Belt.

This is contrary to Wiltshire Core Policy 51 vii and NPPF 180c.

If the Council is minded to approve the plans then we request that this negative effect of light pollution is mitigated either through the use of SMART GLASS that can moderate the amount of light spilling from a building through the use of low voltage electric currents, or through a redesign of the plans limiting the amount of glazing.
3.         Green belt and AONB development  The proposed development is not in keeping with the present dwellings nor the surrounding landscape. This in contravention to Wiltshire Core Policy 51 ii.

NPPF 143 requires that any development within the Green Belt is not approved except in very special circumstances. None of these special circumstances listed in NPPF 145 seem to apply to this application which looks to be significantly larger (and therefore materially different) to the present dwellings. There is no volumetric calculation included on the application form so it is difficult to judge just how many times larger than the existing buildings the proposed dwelling will be but the proposed diagrams and elevations suggest it will be materially larger.

Further, in removing a smaller bungalow from the housing market it removes rural affordable housing from the area which is in contravention of Wiltshire’s core policy of affordable housing and Core Policy 46 meeting the needs of Wiltshire’s aging population, which doesn’t support special circumstances for the development.
4.         Consultation with Historic England  The proposals will affect the setting of the Grade II* listed building adjacent to the development. We recommend that Historic England are therefore consulted

 The Council further resolved that the Wiltshire Council Member for Winsley and Westwood (Cllr. J Kidney) be requested to ‘call in’ this application if the Planning Officer, under delegated powers, is minded to approve it.

 At the conclusion of the discussion and resolutions relating to this planning application, Cllr. Phillips rejoined the meeting.

 c.         The Clerk stated that no further planning applications had been received since 30 December 2019.

d.         Cllr. J Adcock reported that she understood that a programme of ‘gas main replacement’ is about to commence in Westwood and that it was remiss of the Authorities not to have notified the Parish Council or residents beforehand bearing in mind the likely effect on travel within the village.

 Finance.

a.         The Clerk reported the current financial position at 6 January 2020 thus:

 

Lloyds A/C 1643417




Bank Statement

£25,400.55

30-Nov-19


NB: Following Cheques Not Debited at 30 November 2019:

1789 - £111.60 (NOT Debited)



1816 - £68.00 (Debited Dec 2019)



Total: £179.60






Credits (1 December 2019 to 31 December 2019):

HMRC PAYE Month 8

 £                                     111.80



 £                                     111.80




Debits (1 December 2019 to 31 December 2019):

Clerk's Salary (November) - Standing Order

 £                                     558.56

Clerk's Expenses (November)


 £                                       32.75

HMRC PAYE Month 8


 £                                     111.80

The Print Centre


 £                                       68.00

Wheelers (Westbury) Ltd


 £                                     150.00

Crown Gas & Power


 £                                       96.22

Wessex Water


 £                                       89.49

XYZ Web Ltd


 £                                       52.00

Parish Room Hire (2020)


 £                                     351.60

D Downes


 £                                     526.50

Forrester Sylvester Mackett


 £                                     594.00



 £                                  2,630.92




Balance at 31 December 2019


£22,881.43




Credits (1 January 2010 to 6 January 2020):

None

 £                                              -  



 £                                              -  




Debits (1 January 2010 to 6 January 2010):

Clerk's Salary (December) - Standing Order

 £                                     558.56



 £                                     558.56




Balance at 6 January 2010


£22,322.87




Lloyds A/C 7573321

Bank Statement

 £                                  2,344.63

31-May-19





Credits:



10/06/2019 Interest


 £                                          0.10

09/07/2019 Interest


 £                                          0.09

09/08/2019 Interest


 £                                          0.10

09/09/2019 Interest


 £                                          0.10

09/10/2019 Interest


 £                                          0.10

11/11/2019 Interest


 £                                          0.11

09/12/2019 Interest


 £                                          0.09



 £                                          0.69

Debits:



None

 £                                              -  



 £                                              -  




Balance at 6 January 2020

 £                                  2,345.32




National Savings Account (Park Fund)

Balance at 31 December 2018

 £                                  6,986.93

(NB. 2019 Interest to be added)






Credits:



Interest 1/1/18 to 31/12/18:

 £                                       50.67

Transfer from Lloyds A/C 01643417

 £                                10,000.00



 £                                10,050.67




Debits:



None


 £                                              -  




Balance at 6 January 2020:

 £                                17,037.60




Total Funds at 6 January 2020


 £                                41,705.79




Payments to be authorised 6 January 2020

Clerk's Salary (January)

 £                                     558.56

(To be paid 1 February 2020)



Clerk's Expenses (December)

 £                                       10.82

Clerk's Office Allowance


 £                                     200.00

HMRC PAYE Month 9

 £                                     111.80

The Print Centre


 £                                       59.95

SLCC Subscription (Part) - £180


 £                                       60.00

D Downes


 £                                     483.00

XYZ Web Ltd


 £                                     353.39


 £                                  1,837.52

 

 b.         The Council resolved to adopt the Proposed Budget for FY2020/21 as shown below:

 PROPOSED BUDGET FY2020/2021







ITEM


AGREED

Estimated

PROPOSED

(Description)


BUDGET

FY19/20

BUDGET



FY2019/20

At 31/3/20

FY2020/21

Income:





Precept


25500

25500

32500

Grant


0

0

0

Interest NSC


45

50

55

Interest Res


3

3

3

Cemetery Fees

750

500

750

Lettings


150

75

75

Misc (Defibrillator)

0

0

0

VAT Refund

210

0

310

Total Income


26658

26128

33693






Expenditure:





Clerk Salary


6694

6682

6882

Expenses


175

175

200

Office Allowance

200

200

200

Solicitors Fees

0

1250

1500

Chairman


0

50

0

Hire Hall


375

375

400

Audit


360

360

360

Subscriptions


0

40

0

Insurance


875

883

950

Community (Section 137)




Newsletter

750

750

800

Handyman

1000

500

500

Donations

250

552

250

Website

750

500

750

Open Spaces


4500

5250

4750

Cemetery


2500

2750

3000

Footpaths


50

50

50

Football Field Maintenance

110

110

110

Defibrillator

0

0

65

Elections


2750

0

2750

Misc. (eg. CSW, TLG)

100

100

250



21439

20577

23767

Capital Expenditure:




Avoncliff Carpark

0

0

0

Parish Room Donation

0

0

0

Road Safety Measures

0

0

1000

Playground Equipment

10000

0

20000

New Trees

0

0

0

Notice Boards


150

100

150

Neighbourhood Plan

0

250

500

Nursery School:

0


0

Building Maintenance

0

1500

3500

Electricity

0

200

500

Gas

0

200

500

Water

0

89

200

Insurance


130

150


Asbestos Survey


275

0

Asbestos Remedial


150

0

Electrical Survey


120

0

Electrical Remedial


120

0

Gas Safe Survey/Boiler Servicing


0

100

Gas/Boiler Remedial


0

100



10150

3134

26700

Total Expenditure

31589

23711

50467











Forecast Balance at 31/3/20:

 £    34,373.00


Annual Return (31/3/19) + Income (FY2019/20) - Expend (FY2019/20)






Forecast Balance at 31/3/21:

 £    17,599.00


Forecast Balance (31/3/20) + Income (FY20/21) - Expend (FY2020/21)

 The Council resolved unanimously to request a Precept of £32,500 noting that the increase in the requested Precept was almost entirely due to the need to take responsibility for the maintenance and care of the unoccupied Nursery School building.

 c.         The Council resolved to accept the quotation of £120 from Wheelers (Westbury) Ltd for the corrective work to be undertaken following the Electrical Inspection and associated Report.

 d.         The Council resolved to make the payments shown under ‘Payments to be authorised’ above.

 Environmental/Highways.

a.         Cllr. J Adcock stated that the Parish Steward had undertaken a significant number of tasks in the village including work in Avoncliff, Iford and towards Freshford which included gully clearance, checking Grit Bins etc.

 b.         The Clerk stated that the WATCH Group had been given the opportunity to comment on a number of planning applications relating to tree works etc and that its comments had been taken into account by

 the Parish Council when examining the associated planning applications.

c.         Councillors noted the concern expressed by a parishioner regarding parking in Farleigh Lane/New Inn and asked Cllr. J Adcock to request the Parish Steward to examine this site/problem again and to comment on whether the problem continues to exist and, if so, whether he could recommend a solution.

 d.         The Council resolved to request Acer to undertake the work in Westwood Park at a cost of £460.

 e.         Cllr. Johnston stated that there remain a number of instances in the village where hedges and other vegetation was overhanging the pavements and other public footways and following a lead initiated by Wiltshire Council she stated that she would request that the advice given by Wiltshire Council be included in the next edition of the Westwood update.

The Clerk reported that a parishioner had contacted him regarding the increase in dog waste evident when walking around the village and he stated that he would write an appropriate article for the Westwood Update.

 Open Spaces.

a.         Cllr. Phillips offered to organise a Litter Pick in the village an offer keenly accepted by the Parish Council.

b.         Cllr. Mumford reported that he had submitted the Grant application for Play Area funding and was awaiting a response. He commented that the lack of support from Playforce was disappointing especially in view of their initial enthusiasm to provide advice and support to the Parish Council when making the application. He added that it may be necessary for the councillors from the Parish Council to decide the exact details of the equipment required if the grant application is successful and that the Council may need to seek some flexibility in the very short timescale to purchase the equipment. Cllr. Mumford suggested that it may be necessary for the grant to pay for the equipment and for the Parish Council to fund the infrastructure costs, such as the safety surface and boundary fencing.

 The Chairman and councillors thanked Cllr. Mumford for taking the lead on this project and for the substantial work that he has undertaken to date.

 c.    There were no other matters raised.

 Footpaths.

a.         Cllr. Johnston on behalf of the Footpath Working Group stated that there was nothing to report but that she would examine Paths WW024 and WW025 which, apparently, remained closed and had been related to the need to clear a fallen tree.

b.         There was nothing reported.

 10.       Westwood Nursery School.

a.         The Clerk reported that there had now been five responses from parishioners regarding the future use of the building although no-one had yet offered to take responsibility for the building. He commented that, in his view, it was likely to take a very long time before the future of the building could be agreed and that planning permission and legal issues could complicate its subsequent tenancy or disposal.

 b.         The Clerk thanked the councillors who are regularly inspecting the building and providing written reports and he commented that other than the forthcoming Asbestos Survey and the remedial work by Wheelers (Westbury) Ltd no further action at present was required.

 c.         The Council resolved that the Nursery School property needed to be cleared from the property and the garage at some stage but there was no urgency at present.

 Cllr. J Adcock suggested that Cllr. Kidney be requested to contact the Youth Services at Bradford on Avon and to enquire whether the establishment of a Youth Club in the building for Westwood youngsters was a possibility.

 Clerk’s Note.

Cllr. Kidney noted this request.

 11.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

The Council noted that the next Area Board Meeting is to be held on 29 January 2020 at Westwood (Parish Room) and that the next CATG meeting is to be held on 10 February 2020.

 12.       Neighbourhood Plan.

Cllr. Leeder reported that he had contacted Troy Neighbourhood Planning Consultancy and that they required a fee of £1500 to undertake any work a view that he said was contrary to the original understanding and a development that was unacceptable to him or the Parish Council.

 13.       Date of Next Meeting.

Councillors noted the date of the forthcoming Ordinary Parish Council Meeting:

  •  Ordinary Parish Council Meeting Monday 3 February 2020.

 14.       Any Other Business.

There was nothing raised.

 The meeting concluded at 9.40pm

 

Chairman                                                                                                        3 February 2020

Westwood Parish Council  


 

 

ACTION LIST Meeting 6 January 2020

 

 

Action 1 (6/1/20)        Clerk.

To write to WC - Planning.

 

Action 2 (6/1/20)        Clerk.

To make payments.

 

Action  3 (6/1/20)       Clerk.

To request Precept from Wiltshire Council.

 

Action 4 (6/1/20)        Cllr. J Adcock.

To ask Parish Steward to inspect wall at Farleigh Lane/New Inn.

 

Action 5 (6/1/20)        Cllr. Johnston.

To write article (Westwood Update) Overhanging hedges.

 

Action 6 (6/1/20)        Clerk.

To write article (Westwood Update) Dog Waste.

 

Action 7 (6/1/20)        Clerk.

To commission Acer to undertake the work in Westwood Park.

 

Action 8 (6/1/20)        Clerk.

To commission Wheelers to undertake Electrical Inspection remedial work.

 

 

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