January Minutes

   

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DRAFT Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 8 January 2018

Present

Cllr. J Bishop               (Chairman)

Cllr. J Johnston

Cllr. D Adcock

Cllr. J Adcock

Cllr. T Leeder

Cllr. G Mumford

Cllr. A Wheals

Mr. R Coleman           Clerk

 Wiltshire Council, Cllr. J Kidney attended.

 There were nine members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from PCSO Andrew MacLachlan of the Community Policing Team.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 4 December 2017.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 Wiltshire Council Cllr. Kidney addressed the following topics:

 ·         Health and Wellbeing Board.

·         Bradford on Avon Area Board to be held at South Wraxall 24 January 2018, 7pm, Village Hall.

·         Police and Crime Commissioner Additional Funding Consultation.

·         ‘Sport for All’ Grant Scheme - £400 (max) available. Next Deadline 31 January 2018.

·         Wiltshire Council Car Parking Charges consultation Increased charges likely as per current inflation rate.

·         Community Area Transport Group meeting 19 February 2018, 4pm, Lacock Room,

The meeting was then reconvened.

 6.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. This report was a general report with no content specific to Westwood. A summary of the main points of this report is shown below (in italics):

 CRIME EXCEPTIONS

These figures are based on an evaluation of data, over a two year rolling period.  Using this data we can predict what figure is the average that should be reported in a specific month, and what are the higher and lower parameters that we may expect.  Figures outside of these parameters are classed as ‘Crime Exceptions’.

EA11 (Bradford on Avon Town)

December 2017 showed 28 reported crimes against the average of 34.8 for this month over the last 2 years. This is below the average. There are no exceptions within the data.

This includes;

Theft shows 10 reports against the average of 15.4.

Criminal Damage shows 9 reports against the average of 6.2.

Violence against the person shows 5 reports against the average of 8.5.

EA12 (Wingfield, Westwood, Limpley Stoke, Winsley, Monkton Farleigh, South Wraxall, Holt, Staverton)

December 2017 showed 17 reported crimes against the average of 21 for this month over the last 2 years. This is below the average. There are no exceptions within the data.

This includes;

Theft shows 9 reports against the average of 7.9.

Violence against the person shows 6 reports against the average of 6.4.

Criminal Damage shows 2 reports against the average of 4.2.

Weekly Tasking Meeting

Inspector Andy FEE chairs a weekly internal tasking meeting where emerging community issues and concerns are raised and discussed. From this priorities and actions are set.

In Bradford on Avon, crime and ASB (anti-social behaviour) around Bailey’s Barn car park and the nearby Canal Towpath was discussed and set as a priority for pulse patrols. There had been issues with abusive youths in this area, and several thefts of pushbikes from narrow boats.

Many pro-active patrols were carried out, and activity disrupted. Since setting this, there have been no further thefts on narrow boats at the location. A stop search was conducted on a car with 4 occupants who smelt strongly of cannabis. No drugs were found, but this action helps to deter people from using the area for such potential activity.

More significantly, 2 youths are currently under police investigation for a Non Dwelling Burglary following them being stopped on the Canal Towpath following patrols, and stolen items were recovered near to their location. This investigation is ongoing.

OTHER INFORMATION

Officers are investigating burglaries in Trowbridge, Melksham, Bradford on Avon, Westbury and Warminster.

In the majority of the burglary cases, offenders have entered a property through an unlocked door and stole keys from the hallway, before returning later to steal the car.

 b.         There were no matters reported that needed to be brought to the attention of the CPT.

 7.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Wheals stated that the CSW team undertook three sessions recently with results similar to those previously obtained. He added that adverse weather had curtailed the number of sessions previously planned. He gave a report of the results obtained.

 8.         Working Groups Working Group Reports.

Cemetery. 

The Clerk reported that there had been an enquiry from a Funeral Directors in Devizes regarding the availability of a grave space in the cemetery for an interment.

 Cllr. Johnston reported that the chain that demarcates the Remembrance Garden had now been repaired.

 Planning.

a.         The Council noted the status of extant planning applications thus.

 

15/11456/OUT

 

Land at Iford Lane, Iford

New dwelling (Revised Plans)

Pending

17/08184/OUT

 

Hudds Farm

Westwood Road

Erection of equestrian workers dwelling

Pending

 

17/08482/FUL

 

Weavers Mill

Avoncliff

Modification of existing weir structure (sluice gate) & installation of a kaplan hydro-power turbine with housing structure, fish pass, fish by-wash, and an eel pass

Pending

 

17/08216/FUL

 

Land North of 146 Upper Westwood

Provision of two self-contained camping pods with parking, change of use of land to leisure / tourism.(Resubmission of 17/02852/FUL).

Pending

Planning

Committee

17/09483/FUL

 

Avon Villa, Avoncliff

Single dormer window to loft space. Installation of solar panels to flat roof. Timber cladding to existing garage. Provision of Car Port.

Approved

17/10307/FUL

 

Land at Ashlers, 130 Upper Westwood

Conversion of a former agricultural building to a dwelling

Approved

17/10584/LBC

 

Land at Ashlers, 130 Upper Westwood

Alterations to facilitate the conversion of a former agricultural building to a dwelling

Approved

 b.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown below (in italics):

 

 

17/11621/LBC

 

Cross Guns Inn

Regularise and replace existing unauthorised lighting

 

New

 The Parish Council recommends that the Wiltshire Council Conservation Officer is invited to comment on this application.

 

 

17/11739/FUL

 

120 Upper Westwood

Replacement Dwelling

 

New

 The Parish Council objects to this proposed development for the following reasons:

1.      It is contrary to the Wiltshire Core Strategy, especially in respect of Core Policies 50, 51, 52, 57, 58 and 43, 45 and 46.

2.      It is contrary to the National Planning Policy Framework No. 89.

3.      The proposed development represents a significant increase in size (volume and footprint) in comparison to the building it is intended to replace. It is out of scale and character and would dominate the landscape.

4.      There is a loss of amenity for neighbouring properties.

5.      The proposed materials for this development are unsuitable and will represent an alien feature. They are contrary to the materials used in the vernacular buildings of the area.

6.      The proposed development is located within the Green Belt and an Area of Outstanding Natural Beauty and is immediately adjacent to an Area of High Ecological Value. It is essential that the protection of the countryside afforded by these classifications is respected.

 The Parish Council resolved that the Wiltshire Councillor, Cllr. Kidney, be requested to ‘call in’ this application if the Planning Officer under his delegated powers was minded to approve it.

 c.         There were no planning applications received after 2 January 2018.

d.         There were no other planning matters raised.

 Finance.

a.         The Clerk reported the current financial position at 8 January 2018 thus:

 

Lloyds A/C 1643417

Bank Statement 30 November 2017:

 £       18,704.36

 

 

 

 

 

Credits (1  December 2017 to 31 December 2017):

Westwood FC

 

 £                             18.00

HMRC PAYE Month 8

 

 £                             99.00

 

 

Total:

 £                          117.00

 

 

 

 

Debits (1 December 2017 to 31 December 2017):

Clerk's Salary (November) - Standing Order

 

 £                          494.65

Clerk's Expenses (Nov)

 

 £                             54.61

HMRC PAYE Month 8

 

 £                             99.00

A Wheals

 

 

 £                               5.27

D Downes

 

 

 £                          532.00

XYZ Web Ltd

 

 

 £                             50.00

Acer Tree Surgeons

 

 

 £                          288.00

 

 

Total:

 £                       1,523.53

 

 

 

 

Balance at 31 December 2017

 

 

 £                     17,297.83

 

 

 

 

Credits (1 January 2018 to 8 January 2018):

None

 

 £                                   -  

 

 

Total:

 £                                   -  

 

 

 

 

Debits (1 January 2018 to 8 January 2018):

Clerk's Salary (December) - Standing Order

 

 £                          494.65

 

 

Total:

 £                          494.65

 

 

 

 

Balance at 8 January 2018

 

 

 £                     16,803.18

 

 

 

 

Lloyds A/C 7573321

Bank Statement at 30 October 2017:

 

 £                       2,342.77

 

 

 

 

Credits:

 

 

 

09/11/2017 (Approx)

 

 

 £                               0.09

09/12/2017 (Approx)

 

 

 £                               0.08

 

 

 Total:

 £                               0.17

Debits:

 

 

 

None

 

 £                                   -  

 

 

 Total:

 £                                   -  

 

 

 

 

Balance at 8 January 2018

 

 £                       2,342.94

 

 

 

 

National Savings Account (Park Fund)

Balance at 31 December 2016

 

 £                       6,912.63

 

 

 

 

Credits:

 

 

 

Interest 1/1/16 to 31/12/16:

 

 £                             41.53

Interest for 2017 - TBA

 

 

 

 

 

 

Debits:

 

 

 

None

 

 

 £                                   -  

 

 

 

 

Balance at 8 January 2018:

 

 £                       6,954.16

 

 

 

 

Total Funds at 8 January 2018

 

 

 £                     26,100.28

 

 

 

Payments to be authorised 8 January 2017

Clerk's Salary (January 2017) SCP24

 

 £                          494.65

Clerk's Expenses (December 2017) 

 

 £                               4.60

HMRC PAYE Month 9

 

 £                             98.80

Clerk's Office Allowance

 

 

 £                          200.00

The Print Centre

 

 

 £                             61.07

XYZWeb Ltd

 

 

 £                          339.89

A Wheals (CSW)

 

 

 £                               9.55

D Downes

 

 

 £                          336.00

 

TOTAL:

 £                       1,544.56






 b..         The Council noted the appointment of the External Auditor, namely PKF Littlejohn LLP.

 c.         The Council resolved to adopt the proposed Budget, shown below:

 

PROPOSED BUDGET FY2018/2019

 

 

 

 

 

ITEM

 

AGREED

Estimated

PROPOSED

(Description)

 

BUDGET

FY17/18

BUDGET

 

 

FY2017/18

At 31/3/18

FY2018/19

Income:

 

 

 

 

Precept

 

23650

23650

24556

Grant

 

0

0

0

Interest NSC

 

45

45

45

Interest Res

 

3

3

3

Cemetery Fees

500

600

500

Lettings

 

0

126

150

Misc (Defibrillator)

0

0

0

VAT Refund

500

300

250

Total Income

 

24698

24724

25504

 

 

 

 

 

Expenditure:

 

 

 

 

Clerk Salary

 

5635

6091

6213

Expenses

 

250

200

175

Office Allowance

200

200

200

Solicitors Fees

0

0

0

Chairman

 

0

0

0

Hire Hall

 

480

376

395

Audit

 

240

460

320

Subscriptions

 

0

0

0

Insurance

 

1192

794

835

Community (Section 137)

 

 

 

Newsletter

750

750

750

Handyman

1500

1000

1000

Donations

250

1235

250

Website

750

450

750

Open Spaces

 

4000

4000

4500

Cemetery

 

2500

2500

2500

Footpaths

 

50

50

50

Football Field Maintenance

110

110

110

Defibrillator

0

0

0

Elections

 

2750

0

2750

Misc. (eg. CSW)

75

50

100

 

 

20732

18266

20898

Capital Expenditure:

 

 

 

Avoncliff Carpark

0

0

0

Parish Room Donation

0

0

0

Road Safety Measures

0

0

0

Playground Equipment

500

0

10000

New Trees

0

0

0

Notice Boards

 

100

0

150

Neighbourhood Plan

2000

0

0

Ex-WC Functions

0

0

0

 

 

2600

0

10150

Total Expenditure

23332

18266

31048

 

 

 

 

 

Net Income

 

1366

 

-5,544

 

 

 

 

 

 The Council resolved to adopt the proposed budget as presented subject to increasing the Precept to £24556.The Council resolved to request a precept of £24556 for FY2018/19.

The Council resolved that a sum of money designed to be allocated to the replacement of ageing play equipment be accumulated over the next few years and that an initial sum of £10,000 be reserved for this purpose with additional sums to be allocated in future years.

 d.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.

 The Council requested the Clerk to seek a quotation from Derek Downes for the Open Space Maintenance contract for FY2018/19.

 Environmental.

a.         Cllr. J Adcock stated that the Parish Steward continues to undertake a wide range of tasks within the Parish many of them at his own initiative and she read out the comprehensive list of tasks recently completed by the Parish Steward. Recent tasks included the clearance of gullies and grips in Farleigh Lane and Iford Hill and the repair of some potholes in the roads. She added that the Parish Steward would be repainting some of the street signs later in the year.

 The Chairman adjourned the meeting to allow a presentation by two parishioners on the subject of preserving and refurbishing the existing telephone kiosk at the Lower Westwood road.

The Chairman then reconvened the meeting.

 b.         The Parish Council resolved to defer making a decision whether to adopt the telephone kiosk until the next meeting to allow the parishioners to fully appreciate the possible extent of the task and to make any necessary enquiries and to confirm their willingness to undertake this project..

 c.         Cllr. Phillips stated that there was sufficient discarded litter and debris in the village, especially along Lyefield Lane, to justify a ‘litter pick’. Councillors agreed with these sentiments and Cllr. Phillips stated that he would contact Wiltshire Council to obtain the necessary equipment.

 Open Spaces.

a.         Cllr. Wheals reported the following (shown in italics):

 Westwood Park is generally in good condition for this time of year. Near the light in the middle of the park is where one of the dead trees was located and the stump had been ‘ground out’. An enterprising person, presumably a child, had created a mini bike-jump there with a “ramp” and a “ditch”. It could have caused the unwary to trip and fall in the hole so Cllr. Phillips and I have filled it in.

The only area needing attention is a group of three conifers along the eastern edge of the park that have been overgrown by thorn bushes which have grown up inside and now, in places, cascade out from high up. The stems can be seen but are hard to reach. However, we have a long extension pole with an end that can take a cutter or a saw so we believe we could deal with the problem bit by bit and restore the trees to their original condition over the year.

 b.         There was nothing to report in respect of the Play Equipment.

 Footpaths.

a.         Cllr. Johnston stated that she had investigated the reported problem with the stile on Path 32 roughly two fields down from the Jones Hill road and it was difficult to use. The Clerk was asked to report this matter to the Footpath Warden.

Cllr. Johnston, on behalf of the Parish Council, thanked Nigel Honer for recovering and restoring the metal barrier at the top of Path 26.

 9.         Bradford on Avon Area Board/Community Area Transport Group.

The dates for the forthcoming meetings of these Committees were noted by councillors. Cllr. Wheals stated that he would be attending the CATG and would raise the subject of a metrocount on the C216 Elms Cross road.

 10.       Neighbourhood Plan.

Cllr. Leeder reported that owing to other unavoidable commitments he had been unable to complete the planned work on the Neighbourhood Plan but he was hopeful that a draft Plan would be available for discussion at the February Parish Council meeting.

 11.       Dates of Meetings.

Councillors noted the dates of the next Parish Council Meetings:

 ·         5 February 2018, 5 March 2018, 2 April - Ordinary PC Meetings.

 12.       Any Other Business.

Exchange of views on matters not requiring a decision:

 Cllr. J Adcock asked the Council to note the forthcoming meeting of the ‘Senior Forum’ and added that the new system for appointments at the Bradford on Avon Health Centre appears to be working well.

 In reply to a question from Cllr. Johnston, Cllr. D Adcock confirmed that he was responsible for the maintenance of the Defibrillator at the Social Club and that he undertook the necessary maintenance tasks regularly.

 Cllr. Phillips proposed that a picnic table be purchased and located in Westwood Park. The Clerk was asked to put this item on the Agenda for the next meeting.

 Cllr. Wheals reported a case of fly-tipping at Westwood Park a discarded mattress and that action taken by him had ensured its removal.

 Cllr. Bishop reported the following:

·        The ‘Brownfield Site Register’ recently issued by Wiltshire Council showed no such sites at Westwood.

·        There is a change of ownership of the buildings comprising Westwood Motors and Kennet Construction. The ownership of Westwood Mine is unaffected it is still Hansons.

·        Recent wet weather had, yet again, shown the inadequacy of the drainage along the Lower Westwood road.

·        There has been a change in the personnel managing the Westwood Nursery.

 The meeting concluded at 9.35pm.

 

Chairman                                                                                                        5 February 2018

Westwood Parish Council

ACTION LIST Meeting 8 January 2018

Action 1 (8/1/18)        Clerk.

To make payments.

 Action 2 (8/1/18)        Cllr. Wheals.

To advise CATG of metrocount requirement for C216 Elms Cross Road.

 Action 3 (8/1/18)        Cllr. Phillips.

To obtain litter picking equipment from Wiltshire Council.

 Action 4 (8/1/18)        Clerk.

To inform the Footpath Warden - metal girder at stile on Path 32.

Action 5 (8/1/18)        Clerk.

To invite parishioner/colleagues to PC Meeting re. telephone kiosk.

 Action 6 (8/1/18)        Clerk.

To advise Wiltshire Council of comments on planning applications.

 Action 7 (8/1/18)        Clerk.

To advise Wiltshire Council of the FY2018/19 Precept requirement.

 Action 8 (8/1/18)        Clerk.

To request Cllr. Kidney to ‘call-in’ planning application 17/11739/FUL if the Planning Office is minded to approve it.

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