July Minutes


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Minutes of the meeting of Westwood Parish Council held at Westwood with Iford Primary School, Westwood at 7.30pm on Monday 4th July 2016


 Cllr. J Johnston           Chairman

Cllr. T Leeder

Cllr P Phillips

Cllr. J Tillion

Cllr. A Wheals

 Mr. R Coleman           Clerk

 Wiltshire Council, Cllr. M Macdonald attended.

 PCSO Andrew MacLachlan of the Community Policing Team attended (Part-time).

 There were five members of the public present.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Cllrs. Bishop, D Adcock and J Adcock. 

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 6 June 2016.

The Chairman signed the minutes of this meeting as a true and accurate record.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 The meeting was then reconvened.

 6.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. PCSO MacLachlan summarised the main points in the report relating to local incidents for the benefit of the meeting.

 This report relating to ‘Local Crimes’ is reproduced in full below, shown in italics:


 We still continue to see higher than expected levels of cycle thefts across the sector. Most of the taken bikes (although not all) were left insecure. Please remember to secure your bicycle even if you leave it for a short time.

 We have also very recently seen a slight increase in Dwelling Burglaries. These remain one the most impactive offences. Please don’t be afraid to report suspicious activity via 101 (or 999 if appropriate).

 Trowbridge town centre has seen an increase in reports of drink related anti-social behaviour. Rest assured we are working aggressively on the issue, with our partner agencies, and we hope that this will have a positive effect soon.


Crime statistics 4th June 4th July 2016

 There have been 25 reported incidents for the Bradford Rural beat of which 1 occurred in Westwood. This compares to 34 rural incidents the previous period of which 2 were in Westwood. These are broken down as follows (last period in brackets):



Rural beat



Anti Social Behaviour (Personal)

0 (2)

0 (0)


Anti Social Behaviour (Nuisance)

1 (0)

0 (0)



0 (1)

0 (0)



1 (1)

1 (1)

29/06 Lower Westwood. Non dwelling Burglary to farm outbuildings. Chainsaw stolen Enquiries ongoing.

Drug Offences

1 (1)

0 (0)


Criminal Damage

3 (2)

0 (0)


Theft and Handling

3 (8)

0 (0)


Public Order

3 (0)

0 (0)



4 (6)

0 (0)



0 (1)

0 (0)


Concern for Safety

1 (0)

0 (0)


Domestic related

4 (2)

0 (0)


Suspicious Circumstances

1 (4)

0 (0)


Transport related

3 (6)

0 (1)


 Other incidents of interest.

The rural beat still gets regular visits from door salesmen and there was a male offering tree felling services in Westwood last week. Without a pedlars license, this type of selling is illegal and should be reported to the police via 101.

 Success Stories.

Burglaries are still low in the rural beat with just one reported this month.

In closing.

Please feel free to give out my mobile number to anyone who would like to contact me:

PCSO Andrew MacLachlan 0752 897 2236

 “Like” our Facebook page Bradford on Avon NPT

Sign up to Community Messaging at www.wiltsmessaging.co.uk


This link will allow you to check stats in more detail for your area, and all surrounding areas.

Community Coordinator Pc 1140 Hough : mark.hough@wiltshire.pnn.police.uk

Deputy Sector Head Ps 1801 Louis McCoy : louis.mccoy@wiltshire.pnn.police.uk           

b.         The Council resolved that an article warning of the dangers of unlicensed traders (pedlars) would be included in the Westwood Update and on the Westwood website.

 7.         Neighbourhood Plan.

a.         Cllr. Leeder reported that he had now received a draft copy of the Neighbourhood Plan from the Chairman of the Neighbourhood Plan Steering Group (NPSG) and that he was in the process of examining it. He commented that it was more complete that he had expected and that he intended to compare it with the Rode, Bradford on Avon and Limpley Stoke/Freshford Neighbour hood Plans and to use those plans as exemplars for his assessment. He added that his initial assessment would suggest that the statistical analysis of the results of the public consultation were flawed and would not survive critical examination and it may be necessary to re-run that consultation. Cllr. Leeder stated that he would be writing to the Chairman of the NPSG regarding future actions for the development of the plan and the proposed Parish Council involvement. Meanwhile, he would send copies of the existing document to all councillors once he had obtained an electronic copy.

 b.         There were no further actions identified.

 8.         Westwood Road Safety/Community Speed Watch (CSW).

Cllr. Wheals stated that following last month’s report he had nothing additional to report.

 9.         Avoncliff Car Park.

It was reported that the construction work (fencing/barriers) had been completed in the car park and that the payment equipment had now been installed and that the Car Park was operating successfully.

 10.       Sub-Committees Sub-Committee Reports.


Cllr. Johnston reported that a visitor to the cemetery had found opening the gate at the entrance to the path was very difficult. The Clerk stated that he had also experienced some difficulty with the gate and that he would ask Mr Downes to investigate the problem.


a.         The Council noted the status of extant planning applications thus.




Land at Iford Lane, Iford

New dwelling (Revised Plans)




1 The Pastures

Demolition of existing conservatory and erection of two storey extension, erection of single storey extension and new front porch.



b.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics):




Avon Villa, 155 Avoncliff

Demolition of ungainly mid C20th blockwork extension and provision of new timber clad extension




The Council has no objections to this proposed development.



49 Lower Westwood

Tree Works



The Council has no objections to these proposed works.


The Council noted the following proposed Tree Preservation Orders:


2016/00003/IND          119A Upper Westwood           Beech Tree

2016/00004/IND          120 Upper Westwood             Ash Tree


and resolved that it had no objections to the orders being made.


c.         There were no planning applications received after 22 June 2016.

d.         There were no other planning matters reported.



a.         The Clerk reported the current financial position thus:

Lloyds A/C 1643417





Bank Statement

 £           13,826.43








Credits (1 May 2016 to 31 May 2016):

HMRC PAYE (R P Coleman) - Month 1


 £                                 150.00

James Long (Woodrow)


 £                                   80.00

Westwood FC


 £                                 126.00




 £                                 185.60

R Snook (Interment)



 £                                 200.00

CS Bowyer (Farmer)



 £                                 200.00




 £                                 941.60





Debits (1 May 2016 to 31 May 2016):

Clerk's Salary (April) - Standing Order


 £                                 375.64

Clerk's Expenses (April)


 £                                   35.86



 £                                 150.00

Zurich Municipal



 £                              1,083.58

D Downes



 £                                 478.00

J Taylor



 £                                 120.00

A Wheals



 £                                      6.14

A Wheals



 £                                   81.44

St Johns CC



 £                                   54.80




 £                              2,385.46





Balance at 31 May 2016



 £                            12,382.57





Credits (1 June 2016 to 30 June 2016):




 £                                 150.40




 £                                 150.40





Debits (1 June 2016 to 30 June 2016):

Clerk's Salary (May) - Standing Order


 £                                 375.64

Clerk's Expenses (May)



 £                                   18.25

Avoncliff Community Group



 £                              5,000.00




 £                                 150.40

XYZ Web Ltd



 £                                 100.00

D Downes



 £                                 478.00

AED Locator (Defibrillator)



 £                              2,514.00




 £                              8,636.29





Balance at 30 June 2016



 £                              3,896.68





Credits (1 July 2016 to 4 July 2016):




 £                                          -  




 £                                          -  





Debits (1 July 2016 to 4 July 2016):

Clerk's Salary (June) - Standing Order


 £                                 375.64




 £                                 375.64





Balance at 4 July 2016



 £                              3,521.04





Lloyds A/C 7573321

Bank Statement


 £                              2,341.01












Interest 11/5/16 (Approx)



 £                                      0.20

Interest 11/6/16 (Approx)



 £                                      0.20




 £                                      0.40





Transfer to A/C 01643417


 £                                          -  




 £                                          -  





Balance at 4 July 2016


 £                              2,341.41





National Savings Account (Park Fund)

Balance at 4 July 2016


 £                              6,861.17









Interest 1/1/16 to 31/12/16:


 £                                          -  












 £                                          -  





Balance at 4 July 2016:


 £                              6,861.17





Total Funds at 4 July 2016



 £                            13,099.26




Payments to be authorised 4 July 2016

Clerk's Salary (July 2016)


 £                                 375.64

Clerk's Salary (August 2016)



 £                                 375.64

Clerk's Expenses (June 2016)  (Approx)


 £                                   18.89

D Downes



 £                                 504.00



 £                                 150.00




 £                                 150.40



 £                              1,574.57

 b.         The Clerk requested that the decision whether to increase his salary be deferred until the next meeting when a full Council should be present.

c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement. The Council also resolved to make a payment of £120 (£80 + £40) to Westwood School for the hire of the hall and a payment of £42.41 to St Johns CC (Westwood Update).


a.         In the absence of Cllr. J Adcock no report was given.

 b.         The Clerk confirmed that the order for the defibrillator had now been placed and that he expected delivery in two to three weeks’ time.

 c.         Cllr. Wheals reported that the remedial work to Westwood Park following its damage by heavy vehicles when building a garden wall at Chestnut Grove had now been undertaken. Some extra soil has now been added to uneven areas in the park at the rear of this property. This should make the area safer for children.

The Clerk was asked to write to the householder thanking her for her co-operation.

 Councillors noted the concern expressed by a parishioner in respect of the ruts at the side of the road to Avoncliff and the initiative taken by the residents to remedy that danger. The Council resolved that it fully supported the residents of Avoncliff in seeking a more permanent solution from Wiltshire Council and the Council agreed to write in support of the representations made to Wiltshire Council by the Avoncliff residents.

 The Clerk read out a letter from Ray and Rita Parsons regarding the future of Westwood Stores that had been handed to him the previous day. The Council resolved that this letter and the possible closure of the shop and Post Office be placed on the Agenda for the next meeting. Cllr. Philips agreed to contact Mr Parsons with a view to writing an article for the Westwood Update and for the Westwood website notifying parishioners of this possible closure unless an alternative means of maintaining the shop and Post Office can be established. Cllr. Philips added that he would also contact Community First and enquire what options may be available for retaining the shop and Post Office.

 Open Spaces.

a.         The report from the Open Spaces sub-Committee is shown below under the relevant headings and Cllr. Wheals provided the Clerk with a written report of his presentation at the Parish Council meeting. This report is shown below (in italics):

 Westwood Park.

A second spraying of weeds in the park will occur soon. This is prior to a test of a new liquid tarmac sealant later this month. It is hoped that the sealant will both stabilise those areas affected and stop, or at least limit, growth of weeds.

 The Council resolved that a maximum of £30 be expended on this project.

 b.         Play Equipment.

The play equipment in the park has been inspected and is in in reasonably good order and safe

One of the swings has been covered in bird dirt and will be cleaned as soon as possible.

 c.         Cllr. Philips reported that he had cleaned the Bus Shelter, although some adhesive residue could not be removed. Councillors offered suggestions of various solvents that could be used to remove the residue.

 d.         In the absence of Cllr. Bishop, the subject of the concrete base was deferred until a subsequent meeting.


a.         Cllr. Johnston reported the following:

 Path 29 (Becky Addy Wood) A fallen tree is obstructing the path. The Clerk was asked to contact the Footpath Warden.

Path 12 This path is very overgrown at a location close to Lower Westwood road and needs cutting back. The Clerk was asked to contact Mr Downes and to request that he takes action.

Paths 36/26 (Avoncliff) This path is overgrown and needs cutting back. The Clerk was asked to contact Mr Downes and to request that he takes action.

 b.         The Council resolved to take no further action in respect of the sleepers that form part of the path used by walkers near to Paths 23 and 24.

c.         Parishioners reported that ‘muck spreading’ in the field behind Linden Crescent had covered the footpath (Path 11) and that it had affected users of that footpath. Cllr. Leeder stated that whilst the subject was being discussed he had advised Wiltshire Council (via the ‘app’) of the problem. The Reference No. of the incident is 713441.

 11.       Bradford on Avon Area Board/Community Area Transport Group/Valley Parishes Alliance.

The Council noted that the next Area Board meeting was to be held on 13 July.

 12.       Dates of Meetings.

Councillors noted the date of the next Parish Council Meeting:

 ·       5 September 2016 - Ordinary Parish Council meeting commencing at 7.30pm

 13.       Any Other Business.

Exchange of views on matters not requiring a decision:

 Cllr. Johnston stated that she had been appointed an Associate Trustee of the Parish Room Refurbishment Committee and she gave a brief report on the progress of the project.

 The meeting concluded at 2120hrs.


Chairman                                                                                                        5 September 2016

Westwood Parish Council


ACTION LIST Meeting 4 July 2016


 Action 1 (4/7/16)        Clerk.

To write article (Unlicensed traders) Westwood Update & website.

 Action 2 (4/7/16)        Cllr Leeder.

To write Chairman, NPSG Future actions/PC involvement.

 Action 3 (4/7/16)        Clerk.

To contact Mr Downes Cemetery Gate.

 Action 4 (4/7/16)        Clerk.

To contact WC Planning applications.

 Action 5 (4/7/16)        Clerk.

To make payments.

 Action 6 (4/7/16)        Clerk.

To write to parishioner Westwood Park Remedial action.

 Action 7 (4/7/16)        Cllr. Philips.

To write article (Westwood Stores) for Westwood Update & website.

 Action 8 (4/7/16)        Cllr. Philips.

To contact Community First Westwood Stores.

 Action 9 (4/7/16)        Clerk.

To contact Footpath Warden (Path 29) and Mr Downes (Path 12 & Path 36/26).


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