June Minutes

   

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Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 4 June 2018

 Present

 Cllr. J Bishop               (Chairman)

Cllr. D Adcock

Cllr. J Adcock

Cllr. M Cartwright-Hignett

Cllr. T Leeder

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

 There were no members of the public present.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Cllr. J Johnston and Wiltshire Council, Cllr. J Kidney.

3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 8 May 2018.

The Council resolved that the minutes of this meeting were a true and accurate record.

The Chairman signed the minutes. .                                                                                                                           

5.         Minutes of Annual Parish Council Meeting held on 8 May 2018.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

             Wiltshire Council Report.

Cllr. Kidney provided a written report to the Council that is reproduced here (in italics):

 Westwood Parish Council Wiltshire Councillor’s report, June 2018

Lower Westwood Road Closure I have requested an alternative diversion route to the one originally proposed which would have caused chaos in Upper Westwood. An alternative diversion via Farleigh Hungerford was put forward by the Streetworks Team which is much more acceptable. I am following up with them to ensure that this is implemented for the duration of the works. I have also asked if they can provide clear signage to indicate that Westwood is “Access Only” during the works.

 I noticed over the weekend that some of the site notices regarding the Lower Westwood closure were still showing the original diversion via Upper Westwood. I have spoken with the Streetworks Team this morning who have apologised and will update them with the new route. 

 Lower Westwood Bus Stop (opp The Pastures) Following the initial query from Mrs Craven, I have taken forward the agreed solution of a two-way stop on The Pastures side of the road with the Public Transport team at Wiltshire Council. They have agreed to investigate the site and to take forward this solution.

 The last meeting of the Area Board was held in Bradford-on-Avon on 23rd May. One of the topics was local housing. Parish Councillors may recall that at the last meeting I mentioned the support that is available from Wiltshire Council for communities to establish Community Land Trusts. The Area Board meeting demonstrated a lot of interest in establishing a Community Land Trust for the town and potentially the villages too. This may be of particular interest to Westwood Parish Council as you work towards your Neighbourhood Plan.

 The next meeting of the Area Board takes place on 11 July in Westwood (social club). It would be great to have a community grant bid from the village on the agenda, so if there are any community groups, local projects, sports clubs etc that need funding for a particular project, facility etc, please ask them to get in touch with me and/or Peter Dunford (peter.dunford@wiltshire.gov.uk).

 The next meeting of CATG takes place on Monday 25th of June at 4pm in the Lacock Room at County Hall.

 7.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. In the absence of any member of the public the meeting was reconvened immediately.

8.         Community Policing Team (CPT).

a.         There was no report from the CPT.

b.         There were no matters that needed to be brought to the attention of the CPT.

 9.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Phillips stated that there had been a recent CSW patrol and that he was awaiting details of the results.

 10.       Working Groups Working Group Reports.

Cemetery. 

The Clerk confirmed that James Long (Stonemasons) had been requested to undertake a stability inspection of the gravestones in the cemetery the last inspection was undertaken five years ago in 2013 and it was recommended that such an inspection is undertaken every five years.

 Planning.

a.         The Council noted the status of extant planning applications thus.

 

17/08216/FUL

 

Land North of 146 Upper Westwood

Provision of two self-contained camping pods with parking, change of use of land to leisure / tourism.(Resubmission of 17/02852/FUL).

Pending

Planning

Committee

 

 

17/11739/FUL

Amended Plans

120 Upper Westwood

Replacement Dwelling

Pending

Planning

Committee

 

18/02852/CLE

Field Gate fronting Upper Westwood BA15 2DE

Re-opening of existing field gate

Pending

18/02930/FUL

46 Lower Westwood

Construction of new animal shelter

Pending

18/03353/FUL

19 Tynings Way, Westwood

New two storey side extension

Pending

 b.         There were no planning applications received after 29 May 2018.

c.         Cllr. Cartwright-Hignett informed the Council that the recent BANES planning application for the construction of a Tea Room at Iford Manor had been approved. 

Finance.

a.         The Clerk reported the current financial position at 4 June 2018 thus:

 

Lloyds A/C 1643417





Bank Statement

 £       25,822.83


30-Apr-18






Credits (1  May 2018 to 31 May 2018):

Dignity Funerals (Selmes)



 £                          285.00

Westwood FC



 £                             18.00

HMRC PAYE Month 1


 £                             98.40



Total:

 £                          401.40





Debits (1 May 2018 to 31 May 2018):

Clerk's Salary (April) - Standing Order


 £                          494.65

The Print Centre



 £                             59.71

Clerk's Expenses (April)


 £                               9.15

HMRC PAYE Month 1


 £                             98.40

Zurich Insurance



 £                          834.13

AED Locator Ltd



 £                             58.80

J Taylor Internal Audit



 £                          120.00

D Downes


 £                          532.00



Total:

 £                       2,206.84





Balance at 31 May 2018



 £                     24,017.39





Credits (1 June 2018 to 4 June 2018):

None


 £                                   -  



Total:

 £                                   -  





Debits (1 June 2018 to 4 June 2018):

Clerk's Salary (May) - Standing Order


 £                          494.65



Total:

 £                          494.65





Balance at 4 June 2018



 £                     23,522.74





Lloyds A/C 7573321

Bank Statement


 £                       2,343.35

30-Apr-18







Credits:




09/05/2018 (Approx)



 £                               0.12



 Total:

 £                               0.12

Debits:




None


 £                                   -  



 Total:

 £                                   -  





Balance at 4 June 2018


 £                       2,343.47





National Savings Account (Park Fund)

Balance at 31 December 2017


 £                       6,954.16





Credits:




Interest 1/1/17 to 31/12/17:


 £                             32.77





Debits:




None



 £                                   -  





Balance at 4 June 2018:


 £                       6,986.93





Total Funds at 4 June 2018



 £                     32,853.14




Payments to be authorised 4 June 2018

Clerk's Salary (March 2017) SCP24


 £                          494.65

Clerk's Back Pay (May)


 £                             32.32

Clerk's Expenses (May) 2018) 



 £                             13.53

Travel Expenses for Cllr. Cartwright-Hignett

 £                               4.05

(WC GDPR Briefing at County Hall on 20/4/18 - 9mls)


HMRC PAYE Month 2


 £                             99.00

NB. Tax on May 2018 Back Pay to be paid at Month 3


(Month 2 HMRC Return - already sent)


NBB Furniture (Picnic Table)



 £                          528.00

XYZ Web Ltd



 £                             65.00

APM Refreshments

 

 

 £                             15.00

D Downes



 £                          570.00


TOTAL:

 £                       1,821.55

 b.         The Council resolved to donate £190 to the Westwood Flower Show for the hire of the Bath Spa Band.

c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.

 Environmental.

a.         Cllr. J Adcock stated that the Parish Steward had recommenced his monthly visits and that he was in the Parish today undertaking a variety of tasks including weed-killing and cutting back vegetation along the Lower Westwood road near to Linden Crescent.

Cllr. J Adcock reported that the steps near to Linden Crescent and those opposite to The Laurels had been damaged almost certainly by heavy good vehicles. She added that she had taken photographs of the damaged steps.

The Clerk confirmed that Cllr. Kidney had stated that he would take up the problem of heavy lorries damaging the highways in Westwood  - especially those connected with the implementation of the BANES planning application at Freshford Mill and the Clerk commented that he would bring this latest damage to the attention of Cllr. Kidney and that he would forward the photographs to him.

 Councillors confirmed that they had noted the exchange of correspondence regarding the verge cutting at Jones Hill and other locations in the village.

 b.         Councillors confirmed that they had noted the response from Wiltshire Council to the email from Cllr. Kidney regarding the request for an improved Bus Stop at The Pastures and that Wiltshire Council intended to investigate the proposal for a redesigned bus stop at the bottom of The Pastures.

 Cllr. Phillips drew councillors attention to the forthcoming initiative to eradicate Himalayan Balsam locally from the banks of the Rivers Avon and Frome.

 Open Spaces.

a.         Cllr. Phillips reported that the roadway through the park needs attention. There were weeds and grass at the edges and that this vegetation needed cutting back to the kerbs. He commented that where the grass has been cut the cuttings are being left on the roadway through the park. It was agreed to invite Mr Downes to inspect the area and to make recommendations.

 b.         Cllr. Phillips reported that all he Play Equipment is in working and safe to use. He added that the young person swing was showing its age with some perishing of the seat. He commented that it probably should be replaced within the year

 c.         Cllr. Phillips further reported that the safety matting is sound with one small hole near the back of the area behind the climbing frame. The surface was however becoming worn and some moss and weeds in the fringes. In wet weather the surface may be slippery for wearers of smooth soled footwear.

He stated that much of the surface debris (seeds and twigs) was removed by sweeping. However, the surface shows signs of cycle activity around the climbing frame.

Cllr. Phillips continued that the gate posts and one other have rotted off at the base not helped by the gate being pushed open with the front wheel of bikes. He added that an offer had been made to supply surplus posts by a parishioner. The Clerk requested Cllr. Phillips to inform him of exactly what needed to be done to return the gate/fence to a serviceable condition and that he would contact Mr Say for a quotation to undertake the work.

Cllr. Phillips recommended that the cost of repairing the hole in the matting is investigated but complete replacement of the safety matting was an unnecessary expense if the play equipment is to be updated.

 The Council resolved that an initial plan should be drawn up to identify the preferred play equipment options (i.e. types of equipment to purchase) with possible timescales indicated for the purchase and/or refurbishment of the existing equipment. The Council wished the plan to address whether or not an extension to the Play Area would be required. Councillors stated that it was important to consider this plan as a Community Plan with input from the community. Cllr. Leeder offered to discuss possible options with the Headteacher, Westwood School perhaps involving the children in undertaking a project based on ‘an improved play area’ - and Cllr. Bishop stated that he would discuss the proposed plan with the Nursery School. The Chairman requested that this subject is an Agenda item at the next meeting (August 2018).

The Clerk stated that he would write formally to both schools regarding the Play Equipment Project.

Meanwhile, the Chairman requested all councillors to develop their own views regarding this project and to be prepared to discuss the subject at the next meeting.

 d.         The Chairman stated that he would examine the Playing Field gate and that he would contact Mr Downes if any repair action was necessary.

 Footpaths.

a.         There was nothing reported.

b.         Cllr. Leeder stated that he would take action and ‘epoxy’ the loose metal style at the top of Path 26 as had been agreed some time ago.

 11.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

Cllrs. D & J Adcock confirmed that they had attended the recent Area Board meeting and that it was particularly informative regarding the local demographics especially noteworthy was the significant reduction of 18 29 year olds living in villages and that Westwood was particularly affected.

 Councillors noted the dates of the forthcoming meetings Area Board Meeting 11 July and CATG Meeting 25 June.

 12.       Neighbourhood Plan.

Cllr. Leeder gave the following report to the Council (shown in italics):

 Background: The Neighbourhood Plan (NP) process has created a number of new policy proposals that have been included in a ‘Pre-Submission Consultation Draft’ and upon which the Neighbourhood Plan Steering Group (NPSG) could not reach consensus.

A review of the documents on behalf of Westwood Parish Council concludes that - these new policies may have merit however, either the evidence to support the policy or, a consensus from within the community is not demonstrable.

Recommendation: Collect evidence from the community as to its support for/against the policies of the ‘Pre-Submission Consultation Draft’ and modify the document in line with that feedback.

Proposal: As the feedback from NPSG suggests that the impasse centred on issues of development, with your agreement, I suggest that attached questionnaire be included in the next Westwood update to solicit explicit responses from the community on these particular items. It will then be possible to finalise a draft plan.

 The Chairman made reference to the recent email from Cllr. Kidney regarding the Community Land Trust and that it may have an effect on the Neighbourhood Plan.

 13.       Date of Next Meeting.

Councillors noted the dates of the next Parish Council Meetings:

  • Ordinary PC Meetings 6 August 2018 and 10 September 2018. Meetings commencing at 7.30pm.

 14.       Any Other Business.

Exchange of views on matters not requiring a decision.

 The Clerk was asked to enquire into progress achieved in the refurbishment/transformation of the Telephone Box by the Telephone Library Group.

 The meeting concluded at 8.40pm.

 

Chairman                                                                                                        6 August 2018

Westwood Parish Council

ACTION LIST Meeting 4 June 2018


 

Action 1 (4/6/18)        Clerk.

To make payments.

 Action 2 (4/6/18)        Cllr. J Adcock.

To send HGV Highway damage photos to Clerk.

 Action 3 (4/6/18)        Clerk.

To send details (including photos) of further HGV Highway damage to Cllr. Kidney.

 Action 4 (4/6/18)        Clerk.

To request D Downes to inspect Westwood Park roadway.

 Action 5 (4/6/18)        Cllr. Phillips.

To send details of the necessary repair to Play Area gate/fence to Clerk.

 Action 6 (4/6/18)        Clerk.

To invite quotation from S Say gate/fence repair.

 Action 7 (4/6/18)        All councillors.

To develop proposals for play equipment project.

 Action 8 (4/6/18)        All councillors.

To provide comments on Neighbourhood Plan proposals to Cllr. Leeder by next week.

 Action 9 (4/6/18)        Clerk.

To obtain progress report from TLG Telephone Box..

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