June Minutes


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Minutes of the meeting of Westwood Parish Council held at Westwood with Iford Primary School, Westwood at 7.30pm on Monday 5 June 2017


 Cllr. J Bishop               (Chairman)

Cllr. D Adcock

Cllr. J Adcock

Cllr. J Johnston

Cllr P Phillips

Cllr. T Leeder (from Agenda item 3)

Cllr. G Mumford (from Agenda item 3)

Cllr. A Wheals (from Agenda item 3)


Mr. R Coleman           Clerk

 Wiltshire Council, Cllr. J Kidney attended (Part-time).

 There was one member of the public present.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Westwood Parish Council Co-option of new members.

a.         The Parish Council unanimously resolved to co-opt the following persons as members of Westwood Parish Council:

Messrs. T Leeder (Proposed: Cllr. Johnston), G Mumford (Proposed: Cllr. Phillips) and A Wheals (Proposed: Cllr. J Adcock).

b.         The persons co-opted each signed a Declaration of Office Form that was countersigned by the Clerk.

c.         The Clerk explained to the new councillors their individual obligation to register interests in accordance with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 and he handed to each new councillor details of how to do this and the Code of Conduct for Westwood Parish Council.

 3.         Apologies.

Apologies for non-attendance were received from PCSO Andrew MacLachlan of the Community Policing Team.

 4.         Declaration of Interests.

There were no interests declared.

 5.         Minutes of Annual Parish Council Meeting held on 8 May 2017.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 6.         Minutes of Ordinary Parish Council Meeting held on 8 May 2017.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 7.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 The meeting was then reconvened.

 8.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. The Clerk read out that part of the report relating to ‘Local Crimes’ at the meeting.

 This report relating to ‘Local Crimes’ is reproduced in full below, shown in italics:

 Local Crimes

Crime statistics 3rd May 3rd June 2017

 There have been 44 reported incidents for the Bradford Rural beat of which 5 occurred in Westwood. This compares to 45 rural incidents the previous period of which 4 occurred in Westwood. These are broken down as follows (last period in brackets):



Rural beat



Anti Social Behaviour (Personal)

2 (3)

0 (0)


Anti Social Behaviour (Nuisance)

0 (1)

0 (0)



6 (8)

2 (0)

03/05 - Lower Westwood outbuildings entered and large amount of tools stolen. No witnesses or forensics closed undetected

05/05 Iford. Tools stolen from shed. Closed undetected

Drug Offences

0 (0)

0 (0)


Criminal Damage

8 (5)

1 (2)

10/05 Tynings Way car bonnet damaged by having offensive words scratched on it. No witnesses closed undetected

Theft and Handling

11 (9)

1 (2)

03/05 Lower Westwood 2 children’s sit on tractors stolen from garden. No witnesses closed undetected

Public Order

1 (2)

0 (0)



7 (9)

0 (0)



0 (0)

0 (0)


Concern for Safety

0 (0)

0 (0)


Domestic related

0 (3)

0 (0)


Suspicious Circumstances

2 (4)

1 (0)

See below

Transport related

7 (1)

0 (0)


 Other incidents of interest.

An elderly resident in Hebden Rd has been twice targeted by rogue traders in recent weeks. As a result of this, considerable work has been done to ensure they do not visit again and the neighbours have been asked to form a “cocoon watch” to report any suspicious activity to us. Whilst I was compiling this report, I had a call from one such neighbour stating a van she recognised had pulled up outside the house but driven off.

 The 4 other burglaries were all non-dwelling in Wingfield, Winsley and Holt.

Success Stories.

 In closing.

Please feel free to give out my mobile number to anyone who would like to contact me:

PCSO Andrew MacLachlan 0752 897 2236

 “Like” our Facebook page Bradford on Avon Police

Sign up to Community Messaging at www.wiltsmessaging.co.uk

 For a detailed breakdown of the crime in your area visit…


Community Coordinator Police Staff Alex Trombetta : alessandro.trombetta@wiltshire.pnn.police.uk

Deputy Sector Head - PS 1629 Gill Hughes : gill.hughes@wiltshire.pnn.police.uk

Sector Head - Insp 0041 Andy Fee : andy.fee@wiltshire.pnn.police.uk

 b.         There were no other matters raised.

 9.         Neighbourhood Plan.

a.         Cllr. Leeder stated that in the absence of receiving any draft Neighbourhood Plan from the Chairman of the Neighbourhood Planning  Steering Group he would draft an alternative Neighbourhood Plan that would be available for discussion by the Parish Council at the September Parish Council meeting. The Parish Council resolved to support this proposal by Cllr. Leeder.

 b.         No further actions were identified.

 10.       Westwood Road Safety/Community Speed Watch (CSW).

a.         Cllr. Wheals reported that there had been no further CSW patrols since that previously reported.

b.         Cllr. Wheals, as CSW Team Leader, stated that he would consult with his team regarding the purchase of a video camera for the CSW Team and that he would report back to the Parish Council.

c.         The Parish Council resolved not to request Wiltshire Council to erect CSW warning signs at the entrances to the village on the basis that an expenditure of £1000 or so from Parish Council funds on such signs could not be justified.

 11.       Working Groups Working Group Reports.


The Chairman reported that he recently inspected the cemetery and was impressed by the standard of maintenance achieved by Mr Downes.


a.         The Council noted the status of extant planning applications thus.




Land at Iford Lane, Iford

New dwelling (Revised Plans)




Dorothy House Foundation Ltd.,


Application for planning permission for the reconfiguration of the existing car park and extension to provide additional parking and associated works




Elms Cross Stables, Elms Cross

Variation of Conditions 2, 4, 6, 7 & 8 of 15/05497/FUL




Land North of 146 Upper Westwood

Provision of four self-contained camping pods with parking. Change of use of land to leisure/Tourism.


 b.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics):




Cross Guns Inn


Retrospective application for the refurbishment of existing garden terraces.


 The Parish Council objects to this proposed development for the following reasons:

The proposed cladding material is unsuited to a rural environment.




34 Lower Westwood

Single storey extension to front


 The Parish Council has no objections to this proposed development.

 c.         There were no planning applications received after 30 May 2017.

d.         The Council noted that Wiltshire Council Cllr. J Kidney had ‘called in’ planning application 17/02852/FUL if the officer under delegated powers was minded to approve it..


a.         The Clerk reported the current financial position thus:


Lloyds A/C 1643417





Bank Statement

 £       17,610.13








Credits (1  May 2017 to 31 May 2017):



 £                          106.00




 £                          106.00





Debits (1 May 2017 to 31 May 2017):

Clerk's Salary (April) - Standing Order


 £                          479.00

Clerk's Expenses (April)


 £                             17.95



 £                          106.00

A Wheals


 £                               5.40

J Taylor



 £                          120.00

Zurich Municipal



 £                          793.64

XYZ Web Ltd



 £                             50.00

XYZ Web Ltd



 £                             25.00

D Downes



 £                          514.00

Westwood School



 £                          120.00




 £                       2,230.99





Balance at 31 May 2017



 £                     15,485.14





Credits (1 June 2017 to 5 June 2017):



 £                                   -  




 £                                   -  





Debits (1 June 2017 to 5 June 2017):

Clerk's Salary (May) - Standing Order


 £                          479.00




 £                          479.00





Balance at 8 May 2017



 £                     15,006.14





Lloyds A/C 7573321

Bank Statement


 £                       2,342.18












09/05/2017 (Approx)



 £                               0.10




 £                               0.10







 £                                   -  




 £                                   -  





Balance at 5 June 2017


 £                       2,342.28





National Savings Account (Park Fund)

Balance at 31 December 2016


 £                       6,912.63









Interest 1/1/16 to 31/12/16:


 £                             41.53












 £                                   -  





Balance at 5 June 2017:


 £                       6,954.16





Total Funds at 5 June 2017



 £                     24,302.58




Payments to be authorised 5 June 2017

Clerk's Salary (June 2017) SCP23


 £                          479.00

Clerk's Salary (July 2017) SCP23


 £                          479.00

Clerk's Expenses (May 2017)  Approx


 £                             13.52



 £                             95.80

Westwood School Hall Hire


 £                             40.00

The Print Centre



 £                             57.03

XYZ Web Ltd (Invoice 0106)



 £                             50.00

D Downes



 £                          504.00



 £                       1,718.35

 b.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement including a payment of £185 as a donation towards the Westwood Flower Show.


a.         Cllr. J Adcock stated that the Parish Steward continues to undertake tasks within the village, including cutting back the grassed edges at Peto Grove, Lister Grove and Westwood Park and following a request from Cllr. Phillips, she stated that she will add the clearance of the footpath (Path 16) between The Pastures and Upper Westwood and the removal of overgrown vegetation at the southern entrance to the Playing Field to the list of tasks for the Steward.

 b.         There were no other matters raised.

 Open Spaces.

a.    Cllr. Wheals reported that following the decision to procure replacement composite slats for the repair of the Lyefield Lane he had received a quotation of £148.89 for new plastic lumber slats for the seat. The Council resolved that he is to proceed with the purchase and to request that the invoice is sent to the Clerk for payment.

 The Council noted the contents of a letter written by a parishioner and read out by the Clerk at the meeting that concerned a large horse chestnut tree in Westwood Park overhanging properties in Chestnut Grove. The Parish Council resolved that Cllrs. Phillips and Wheals are to investigate this complaint and to propose a solution.

Cllrs. Phillips and Wheals agreed to pursue the repair of the Roundabout in the Play Area and the Clerk gave details of a number of companies specialising in play equipment that may be able to effect a repair. Cllr. Wheals commented that it was important that the original manufacturer, Tayplay, be contacted first in case there was a preferred local supplier who would be best able to repair the equipment.

Cllr. Wheals reported that the tall hedge between a property in Bobbin Lane and the Playing Field Car Park required pruning. The Clerk stated that he would advise Mr Downes accordingly.

 b.         Cllr. Wheals reported that new slats and screws have been purchased for the Play Area fence at a cost not exceeding £50 and that half of the twenty slats have been used already by Cllr. Phillips in repairing the fence. He added that the Play area is tidy except for overflowing bins. These have been reported to Wiltshire Council.


a.         Cllr. Johnston reported the following:

 Path 10 The stile at the last field boundary before the Parish boundary was in poor repair and needed attention.

Path 3 The diverted route of this path requires proper signing with finger posts clearly showing the diverted route.

 b.         Cllr. Leeder reported that there was a large tree down in Becky Addy Woods and partly obstructing Path 29.

The Clerk stated that he would request Wiltshire Council to provide Footpath maps for the new councillors.

 12.       Parish Room Project.

Cllr. Johnston reported that this project is now nearly completed and the Church Fete will be an opportunity for members of the public to view the improvements. She added that the official opening is now scheduled for September.

 13.       Bradford on Avon Area Board/Community Area Transport Group.

Councillors noted that the next Area Board meeting is to held on 14 June and the next CATG Meeting is to be held on 19 June. Cllrs. D Adcock and J Adcock stated that they would be attending the Area Board and Cllr. Wheals confirmed that he would be attending the CATG meeting.

 14.       Dates of Meetings.

a.         Councillors noted the date of the next Parish Council Meeting:

 ·         7 August 2017 - Ordinary PC Meeting.

 b.         The Council resolved that the August meeting be held in the Parish Room and that a decision would be made then regarding future venues.

15.       Any Other Business.

Exchange of views on matters not requiring a decision:

 The Clerk drew the attention of councillors to the Clerks and Councils Direct publication.

 The meeting concluded at 2130hrs.


 Chairman                                                                                                        7 August 2017

Westwood Parish Council

 ACTION LIST Meeting 5 June 2017

Action 1 (5/6/17)        Cllr. Leeder.

To draft a Neighbourhood Plan for discussion at September PC Meeting.

Action 2 (5/6/17)        Cllr. Wheals.

To consult with CSW Team re. Video camera.

 Action 3 (5/6/17)        Clerk.

WC Planning Applications.

Action 4 (5/6/17)        Clerk.

To make payments.

 Action 5 (5/6/17)        Cllr. J Adcock.

To advise Parish Steward of new tasks.

 Action 6 (5/6/17)        Cllrs. Phillips/Wheals.

To pursue the repair of the roundabout (Play Area).

Action 7 (5/6/17)        Cllrs. Phillips/Wheals.

To investigate the complaint re. Horse Chestnut tree (Westwood Park).

 Action 8 (5/6/17)        Clerk.

To obtain Footpath Maps for new councillors.

Action 9 (5/6/17)        Clerk.

To contact Mr Downes Pruning Playing Field/Bobbin Lane hedge.

Action 10 (5/6/17)      Clerk.

To contact Footpath Warden re. 10, 3 and 29.

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