June Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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 Minutes of the meeting of Westwood Parish Council held on Monday 1 June 2020 at 8pm.

A Virtual/Remote Zoom Meeting (as a result of COVID-19 ‘Lockdown’ restrictions).


Cllr. J Bishop               Chairman

Cllr. J Johnston

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

 Wiltshire Councillor Cllr. J Kidney attended the meeting.

 There were no members of the public present.

Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 1.         Apologies.

a.         Apologies for non-attendance were received and accepted from Cllr. T Leeder.

b.         Councillors noted, with regret, the recent resignations from the Parish Council of Julie and David Adcock. The Clerk informed the Council that he had advised Wiltshire Council of these resignations and had been told by Wiltshire Council that it would be taking no action regarding seeking an election in the Parish until the Covid-19 situation ameliorated.

 Cllr. Bishop agreed to be the Parish Steward contact for the time being.

 2.         Declaration of Interests.

There were no interests declared.

 3.         Minutes of the Ordinary Parish Council Meeting held on 2 March 2020.

a.         The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman agreed to sign the minutes.

b.         The Council also resolved to endorse the decisions made following email consent from councillors and these decisions are shown appended to these minutes.

 4.         Wiltshire Council Report.

Cllr. Kidney gave a brief report on the following topics:

 Westwood Stores The excellent service that they had provided to the community during the ‘Lockdown’ period.

  • Rubbish and Recycling Collections.
  • Recycling Centres.
  • Pedestrian and Cyclists safety and thoroughfare changes when accommodating ‘social distancing’.
  • Westwood Path 20 Safety of residents facing this bridleway when being used by cyclists. He added that a meeting is to be set up with the Footpath Warden and Cllr. Johnston agreed to attend that meeting.
  • CATG/Area Board meetings On hold at present but a decision-making procedure is in place.
  • Becky Addy Woods Area Board Grant allocated.
  • Grass Verge cutting schedule.

 Cllr. Kidney also sent the Clerk a written report that is appended to these minutes.

 In reply to a question from the Clerk, Cllr. Kidney stated that he was unaware of any proposed consultation relating to the existing West Wiltshire Green Belt but there was current discussion regarding the Local Plan.

 The Chairman, on behalf of the Parish Council, expressed grateful thanks to those individuals at Westwood Stores and elsewhere who had provided valuable and much appreciated support to the community of Westwood Parish, especially the support given to the more vulnerable members of the community. The Council resolved that this sentiment reflected the views of the Parish Council and the Clerk was asked to ensure that this resolution is published on the Westwood website.

 Councillors discussed briefly possible options for marking this support later in the year following the cessation of the Covis-19 pandemic.

 5.         Planning.

a.         The Council examined the following planning applications received after 25 May 2020 and resolved to send comments to Wiltshire Council a shown in italics:





120 Upper Westwood

Replacement dwelling with detached external store (resubmission of 17/11739/FUL)



 No Objection on the basis that a condition is imposed in relation to this current application similar to that imposed om a previous application (17/11739/FUL) especially in relation to permitted development rights, to ensure that the building cannot be extended subsequently without the need for planning permission. The relevant condition (Condition 14) in relation to 17/11739/FUL stated:

‘Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) (England)Order 2015  (or any Order revoking or re-enacting or amending those Orders with or without modification), no development within Schedule 2, Part 1, Classes A-E shall take place on the dwelling house hereby permitted or within its curtilage.’



The Yard


Retention of Menage (20mx60m) & Retention of 2 floodlights on American barn


 The Council has no comments to make in respect of this application.

 b.         There were no other planning matters raised.

 6.         Finance.

a.         The Clerk reported the current financial position at 1 June 2020 as follows:

Lloyds A/C 1643417

Bank Statement



Credits (1 April 2020 to 30 April 2020):

Wiltshire Council Precept (Part)

 £                            16,250.00

 £                            16,250.00

Debits (1 April 2020 to 30 April 2020):

Clerk's Salary (March) - Standing Order

£                                 558.56

D Downes

£                                 483.00

Crown Gas & Power

£                                    38.57


£                                    37.79

£                              1,117.92

Balance at 30 April 2020


Credits (1 May  2010 to 31 May 2020):


 £                                          -  

 £                                          -  

Debits (1 May 2020 to 31 May 2020):

Clerk's Salary (April) - Standing Order

 £                                 558.56

XYZ Web Ltd

 £                                    78.00

Acer Tree Surgeons

 £                                 768.00

Zurich Municipal Insurance

 £                              1,143.48

D Downes

 £                                 606.25

Crown Gas & Power

 £                                    29.64

 £                              3,183.93

Balance at 31 May 2020


Credits (1 June  2010 to 1 June 2020):


 £                                          -  

 £                                          -  

Debits (1 June 2020 to 1 June 2020):

Clerk's Salary (April) - Standing Order

 £                                 558.56

 £                                 558.56

Balance at 1 June 2020


Lloyds A/C 7573321

Bank Statement

 £                              2,345.71



09/5/2020 Interest (Approx)

 £                                      0.12

 £                                      0.12



 £                                          -  

 £                                          -  

Balance at 1 June 2020

 £                              2,345.83

National Savings Account (Park Fund)

Balance at 31 December 2018

 £                              7,037.60


Interest 1/1/19 to 31/12/19:

 £                                 128.19

Transfer from Lloyds A/C 01643417

 £                            10,000.00

 £                            10,128.19



 £                                          -  

Balance at 1 June 2020:

 £                            17,165.79

Total Funds at 1 June 2020


Payments to be authorised 4 June 2020

Clerk's Salary (June)

 £                                 558.56

(To be paid 1 July 2020)

Clerk's Expenses (March)

 £                                      6.65

Clerk's Expenses (April)

 £                                      5.73

Clerk's Expenses (May) Approx)

 £                                      8.33

D Downes

 £                                 570.00

nPower  (Paid 28/4/20)

 £                                    37.79

Acer Tree Surgeons (Paid 28/4/20)

 £                                 768.00

 £                              1,955.06


 b.         The Council unanimously resolved to approve Section 1 of the Annual Governance and Accountability Return 2019/20 and the Chairman agreed to sign it on behalf of the Council.

 The Council unanimously resolved to approve Section 2 of the Annual Governance and Accountability Return 2019/20 and the Chairman agreed to sign it on behalf of the Council.

 c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ above. The Council resolved that further cheques be signed in accordance with the agreed Contingency Plan.

 7.         Chairman’s Report.

The Chairman summarised the main points contained within his report for the benefit of the meeting. His report is shown appended to these minutes.

 8.         Date of Next Meeting.

Councillors agreed the date of the next Ordinary Parish Council Meeting thus:

  •  Ordinary Parish Council Meeting Monday 3 August 2020.

 The meeting concluded at 9.05pm



Westwood Parish Council  



 In light of the lockdown caused by the Coronavirus pandemic, may I welcome you all to the virtual June 2020 meeting of Westwood Parish Council.

 Since the last meeting in March little of significance has occurred other than those items on tonight’s agenda.

 Firstly, I am sure you would all wish to join me in thanking Julie and David Alcock for their time on the Council. It is regrettable that they have considered it necessary to resign, however their work is of great importance at this time, especially Julie, who works in the care sector. I hope we can find some new faces soon, especially as we are now down to five members from a maximum of nine.

 Another important development has been the help and support provided to the community by the shop. The owners have been very helpful in providing deliveries to vulnerable members of the parish and have looked out for those in need. I regret being unable to assist with such help through the Parish Council due to my own work commitments (I worked from home for a few weeks but am now back to “normal”) so have not been able to commit time to such a project. I wish the Parish Council to consider how we should thank those involved.

 Other items -

 To date nothing has been heard from any of the groups who have registered an interest in the old nursery building. Until such time we receive something I see no point in convening a working group meeting. I intend to contact those parties interested at the end of June if nothing is received by then.

 Noted is that new designs for the play area have been received recently by George. When practical, we will convene a group meeting to review our options. In the meantime, in line with government advice, I intend to leave the notices at the entrance to the play area stating that it is closed for the time being.

The Clerk and I have recently been involved in discussions regarding one of the air vents to the mine that is located in the park. It appears the gate was either broken through or left open with access available to the shaft, which is not fully protected. Action was taken on the day we were informed to secure the gate and we were told that a new mesh is being ordered to prevent falls down the shaft. I was informed that monthly inspections are carried out. We now have direct contact details should assistance be required in the future.    

 Comments have been raised regarding the length of grass left on verges and the like. Just to note that Wiltshire Council have suggested that this is deliberate for ecological reasons (birds and bees). Only those sections where growth leads to a dangerous situation, such as road junctions, will be cut more frequently

 Westwood Parish Council Unitary Councillor’s Report June 2020


Becky Addy Wood

I was delighted with the success of the bid by Friends of Becky Addy Wood. It was an incredible effort on their part to raise funds so successful and in such a short time in the midst of a global pandemic and national lockdown! Given the location of the woods within Westwood Parish, and its importance to the communities in the valley, as Chair of Wiltshire Council's Bradford-on-Avon and Villages Area Board, and in liaison with the Town Council while the bid was being prepared, I proposed that we support the Town Council's bid with a community grant, to play our part in securing the future of this important area of Ancient Woodland. This proposal has been put to colleagues on the Area Board for agreement In liaison with Bradford-on-Avon Town Council while the bid was being prepared, I proposed a grant via the Area Board to support the bid, and I am delighted to report that the grant of £5000 was agreed.


Concerns regarding WW0020

I have been contacted again by residents in Staples Hill with concerns about the dangers posed to residents of the terrace of cottage facing onto WW0020 by speeding cyclists. This is an issue that has come up in the past and that I referred to Wiltshire Council’s Rights of Way team. I have requested a socially distanced meeting on site with the Rights of Way Officer to discuss the concerns and any potential solutions.


Covid-19 response

Thank you to Westwood Stores for their prompt response in setting up a community volunteer network at the beginning of lockdown. It really has been a fantastic community effort, and the support the shop has provided both in terms of the volunteer network and being able to stock a wide range of products to keep the village supplied throughout the crisis has been brilliant. Wiltshire Council has been sending out regular updates, as well as Community Packs of resources to support local networks. For regular updates from Wiltshire Council on the evolving Covid-19 response and to sign up for email updates, please visit: http://www.wiltshire.gov.uk/public-health-coronavirus

If any further support is needed locally, please contact me directly.


Changes to Household Waste collections

Changes to household waste collections took place at the end of March, just prior to the lockdown, which in some areas caused some issues due to the challenges presented by lockdown. Generally however collections continued with only slight delays, however I am aware of issues in Iford that have now been resolved. Please let me know if there have been any other issues with collections locally. It is also important that any missed collections are reported via the MyWiltshire reporting system using the smartphone app or online here: http://www.wiltshire.gov.uk/rubbish-and-recycling-missed-bin-collection


Additional Council tax support for vulnerable households

Some Wiltshire residents of working age will pay less council tax due to a Government-funded scheme to support people from the impact of COVID-19.

This latest support package from the Government, which is being managed locally by Wiltshire Council, is aimed at working age families who already qualify for council tax reduction but still have to pay some council tax.

Government have provided new funding to Local authorities in England of £500 million to support economically vulnerable people and households in their local area, of which Wiltshire will be receiving just over £3m.

For further information, please visit: http://www.wiltshire.gov.uk/news/articles/covid-hardship-fund


Measures being explored to introduce walking and cycle schemes to enable residents to travel and shop safely

Wiltshire Council is set to receive an initial payment of £227,000 in government funding to support the use of temporary and pop-up measures to create a safe environment for walking and cycling.

Following significant changes in travel behaviours during COVID-19 which saw more people choosing to walk and cycle during their daily exercise, these new measures will help encourage walking and cycling activity to continue whilst maintaining social distance. They play a key role in helping to avoid overcrowding on public transport as shops and businesses start to reopen.

This initial allocation is just part of the first tranche of funding from the government's £250 million Emergency Active Travel Fund. The initial focus promotes cycling as a replacement for journeys previously made by public transport and could include closing some roads to through traffic, installing segregated cycle lanes and widening pavements.



Household Recycling Centres (HRCs)

Wiltshire HRCs had to close for much of lockdown for the safety of staff and customers. However they reopened a few weeks ago, with restricted service and measures in place to ensure social distancing. Due to the measures that have had to be introduced, the capacity of the HRCs is reduced, so measures are in place to keep queuing to a minimum. This includes a postcode system with allocated days for certain postcodes to attend their local HRC. Please note that certain materials cannot be accepted at this time, so please check before you travel to the HRC.

For information on the postcode system and the restrictions on materials, please visit: http://www.wiltshire.gov.uk/household-recycling-centres

--------------------------------------------------------------------------------------------------------------------------------------Council meetings

As with most other organisations, lockdown has meant that Council meetings have been impacted. However remote meetings are now up and running for certain committees. Full Council will go ahead on 16 June using remote meeting technology.

Area Board Area Board meetings have been suspended due to the Covid-19 crisis, however we are continuing to liaise remotely, and have processes in place to continue to make decisions on matters such as Community Grant Applications (for example the Becky Addy Woods grant that I successfully took through the Area Board despite the absence of physical meetings). For a full update from me and the Area Board team, please visit:



Parking charges

Parking charges were suspended at all Wiltshire Council car parks at the beginning of lockdown. However with lockdown measures easing and car use increasing, they will be reintroduced from June 1. For further information, please visit: http://www.wiltshire.gov.uk/news/articles/parking-charges-to-be-reintroduced-at-all-wiltshire-council-car-parks


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