March Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

Go to last year(s)? 

 Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 2 March 2020

 

Present

Cllr. G Mumford (Chairman)

Cllr. D Adcock

Cllr. J Adcock

Cllr. T Leeder

Cllr. P Phillips

Mr. R Coleman           Clerk

There were five members of the public present initially.

In the absence of the Chairman and Vice-Chairman, the Parish Council elected Cllr. G Mumford as Chairman for the meeting.

1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

2.         Apologies.

Apologies for non-attendance were received and accepted from Cllrs. J Bishop and J Johnston and from Wiltshire Councillor Cllr. J Kidney.

3.         Declaration of Interests.

Cllrs. D Adcock and J Adcock declared an interest in Westwood Nursery School.

4.         Minutes of the Ordinary Parish Council Meeting held on 3 February 2020.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

5.         Wiltshire Council Report.

The Clerk stated that Cllr. Kidney had sent him a report that he had subsequently sent to all councillors. This report is shown below, in italics:

Westwood Parish Council – Unitary Councillor’s Report March 2020.

Area board

The next meeting of the Area Board takes place on 11 March at St Laurence School. The main theme of the meeting is Youth Services and we will be receiving an update on BoA Youth, the youth service for Bradford-on-Avon and the Villages that is financially supported by the Area Board on the basis that it extends its service to the villages. The meeting will get under way at 6:30pm.

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Changes to Household Waste collections

Further to my previous updates on the changes to recycling changes, residents are now being contacted with their new collection dates. The collection day for household waste (ie the black wheelie bin) will remain the same, but residents are likely to have a new date for their recycling collections. Residents are being informed of the changes by letter, however they can also check their dates using the address search function on the Wiltshire Council website: https://ilforms.wiltshire.gov.uk/WasteCollectionDays/index

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Wiltshire Council Budget

It was Full Council at Wiltshire Council last week, with a packed agenda for the day-long meeting. In addition to items such as the Wiltshire Housing Site Allocations Plan (which has no implications for Westwood), it was the Council's annual budget meeting, with £344 million of spending agreed in key services for the coming year, with increasing demand on services such as adult and children's services. While Local Authorities across the country have struggled with increasing budget pressures in local government, Wiltshire Council has a good record of delivering balanced budgets, keeping the Council on a sound financial footing while maintaining key services.

Looking forward, there will be a steady growth in Wiltshire Council's budget of around £10 million per year rising from around £344m to £386m over the next five years, as we continue to invest in the services that people rely on.

The budget proposals were well-supported, with the Chairman of the Council's Overview and Scrutiny Committee confirming to the meeting that no amendments had been tabled by any political groups.

In adopting the Budget, councillors also agreed Council Tax rates for the coming year. This will see an increase in Council Tax of 1.9%, with an additional Adult Social Care levy of 2% .

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Manage your Council Tax online

Wiltshire Council is encouraging residents to manage their Council Tax online. It costs some £80,000 per year sending out correspondence relating to Council Tax, so moving to managing it online is intended to deliver significant savings. For information on registering to manage your Council Tax online, please visit: http://www.wiltshire.gov.uk/benefits-council-tax 

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Secondary School offers day

Today (2 March) is offers day for secondary school place. Yet again there has been an increase in the number of Wiltshire students receiving a place in one of their preferred schools, with figures confirming that 98.5% of Wiltshire young people will attend one of their preferred choices of secondary school from this September up from 98% last year.

The figures are also good for first preference schools, where Wiltshire has been able to offer 94% of parents a place at their first preference school which is up 1% on last year.

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Westwood School at County Hall

While Full Council was underway at County Hall earlier this week, there was a fantastic STEAM fair under way in the Atrium of County Hall, with young people from schools across the county taking part in an exciting range of curriculum-linked Science, Technology, Engineering, Arts and Mathematics (STEAM) activities and exhibits.

It was great to see the Westwood School taking part with their inspirational radio station project, broadcasting from the fair! I know that Council colleagues were very impressed, particularly our Cabinet Member for Children, Education and Skills who met with the students at the event!

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Free Sunday parking made permanent

Wiltshire Council has scrapped Sunday parking charges in all council-operated car parks and on-street pay and display bays throughout the county to support local businesses and communities.

Sunday charges had previously been suspended for two years in all car parks and on-street pay and display bays in the county, and as this period was a success, the council has decided to keep parking free for one day a week.

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Joint Strategic Needs Assessment – date for your diary

Following on from the JSNA survey that took place in the Autumn of 2019, as I reported at a previous meeting, it was great that our community area of Bradford-on-Avon and Villages had the highest response of any community area in Wiltshire. As mentioned in previous reports, the next stage of the process will be in the Spring of this year when a JSNA event will take place to analyse the survey outcomes in more detail and to use them to help set out priorities as a community area for the next three years. The date of the JSNA event has been set for Wednesday 20 May. Further details about the event will follow in due course.

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More successful prosecutions for Fly Tipping!

Further to previous updates on successful prosecutions for fly tipping, there is more good news of yet more successes. Two South Wiltshire residents have been issued with fixed penalty notices after successful investigations by Wiltshire Council's Environmental Enforcement Officers.

 

A Wilton resident was been issued with a £400 fixed penalty notice for failing in their household waste duty of care. This resident passed their waste on for cash to people who ended up fly-tipping the waste.

No checks were conducted on the people who removed the waste and the resident could not provide any information on who they passed the waste to. The waste was found dumped near Quidhampton.

Meanwhile, a Salisbury resident has been issued with a £400 fixed penalty notice for fly-tipping after admitting the offence. The waste was fly-tipped near Salisbury Racecourse and after an investigation revealed evidence of the offender, they admitted the offence during an interview under caution with council officers.

Householders and businesses have a duty of care under the Environmental Protection Act to ensure that their waste is transferred only to authorised persons. To prevent waste being fly-tipped they need to:

•Check that the person they pass their waste to is an authorised carrier by visiting https://environment.data.gov.uk/public-register/view/search-waste-carriers-brokers or by calling the Environment Agency on 03708 506506.

•Check that the person who is taking the waste has an upper tier waste carriers license to take waste or scrap metal collectors licence, issued by Wiltshire Council to take any scrap a metal.

•Note the registration number of any vehicle taking the waste away.

•Ask for a receipt detailing where the waste is going, information about the transportation vehicle and the carrier's authorisation number. This is a legal obligation for businesses, but householders are also advised to request this information.

•Residents can report fly tipping online by visiting: www.wiltshire.gov.uk/mywiltshire-online-reporting or calling 0300 456 0100.

•Residents can report waste collectors who they suspect of being unlicensed online by visiting www.wiltshire.gov.uk/mywiltshire-online-reporting or calling 0300 456 0100.

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Carers support event

Wiltshire Council and partners are holding a Carer Support Event at County Hall on 17 March.

The event will be held in partnership with Prospect Hospice and Carer Support Wiltshire, and is an opportunity for carers to find out about a range of information and support.

The session will cover:

•Talking to relatives and looking after yourself

•Financial support and claiming benefits

•Support available to you

•Planning for the future

•End of life care

•Support available for those wanting to return to work

People are invited to the Cotswold Space at County Hall on 17 March from 3:30pm to find out more.

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CATG – Date of next meeting

The next meeting of the Community Area Transport Group will take place on 4 May 2020 in the Lacock Room at County Hall at the usual time of 4pm.

6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. Following representations from members of the public, the Chairman reconvened the meeting.

7.         Community Policing Team (CPT).

a.         In the absence of a member of the CPT no report was given.

b.         There were no matters raised.

c.         The Clerk asked the Council to note that PCSO Andrew MacLachlan was conducting a ‘Drop-in’ Session at Village Shop on 18 March – 11am to 12 Noon.          

8.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Phillips gave the following report (shown in italics) to the Council that had been prepared by the Westwood CSW Team Leader:

Data from our last count at the end of January into February captured our lowest percentage of speeders over the 43 sessions that we have conducted during our 6 years of operation.

The vehicle throughput and site/days/time of days was fairly consistent with most other sessions so maybe the Fixed Plate ‘Speedwatch’ signage was an improvement factor; we remain positive to this being the case. However, it is too early to say as other conditions may have been a factor e.g. weather, state of the road surface, roadside water etc. We will wait to see.

However, we hope this is a turning point and that our next session at the end of this month continues to show the reduction in speeding.

End of Report.

9.         Working Groups – Working Group Reports.

Cemetery. 

The Clerk stated that there was nothing significant to report. All fees owed for recent interments had been received by the Parish Council.

Planning.

a.         The Council noted the status of extant planning applications thus:

 

19/08855/FUL

 

118 Upper Westwood

Front and Rear extensions/alterations and a new garage with carport

Pending

19/09613/CLE

17 Staples Hill

Use of building as an independent dwelling etc.

Pending

Revised Plans

19/10893/FUL

 

Westwood Stores

Retention and Extension of Existing Shop/ Flat to Provide 2no Additional Dwellings etc.

 

Pending

Revised Plans

19/12121/FUL

 

129 Upper Westwood

Remodelling of existing dwelling and garages.

Withdrawn

The Council noted the revised plans in respect of Planning application 19/10893/FUL and resolved that it supported the application.

b.         The Council examined the following planning application and resolved to send the following comments to Wiltshire Council (shown in italics):

 

20/00125/LBC

 

84 Lower Westwood

Proposed Replacement of front door and windows

Comments by 27/3/20

The Conservation Officer is to be invited to comment on this application.

c.         The Clerk stated that the following planning application had been received after 24 February 2020.

 

20/01308/FUL

 

120 Upper Westwood

Replacement dwelling with detached external store (resubmission of 17/11739/FUL)

Comments by 30/3/20

The Parish Council noted that this application had been received by the Council today and that it required time to properly examine it. The Council asked the Clerk to seek an extension of time for comments to enable it to be discussed at the next Parish Council meeting to be held on 6 April.

d.         There were no other planning matters raised.

Finance.

a.             The Clerk reported the current financial position at 2 March 2020 thus:

 

Lloyds A/C 1643417

Bank Statement

£21,420.54

31-Jan-20


NB: Following Cheques Not Debited at 31 January 2020:

1789 - £111.60 (HMRC PAYE Month 3)


1831 - £59.95 (Print Centre)



1821 - £150.00 (Wheelers)






Total: £321.55



Credits (1 February 2020 to 29 February 2020):

HMRC PAYE Month 10

 £                                     111.60

James Long


 £                                     100.00

James Long


 £                                       10.00

E Snell


 £                                       95.00



 £                                     316.60




Debits (1 February 2020 to 29 February 2020):

Clerk's Salary (January) - Standing Order

 £                                     558.56

Clerk's Expenses (December)


 £                                       43.52

HMRC PAYE Month 10


 £                                     111.60

The Print Centre


 £                                       59.95

Casa Environmental


 £                                     378.00

Crown Gas & Power


 £                                       85.42

Crown Gas & Power


 £                                       54.47

npower


 £                                       66.07

XYZ Web Ltd


 £                                       52.00

Acer Tree Surgeons


 £                                     552.00

D Downes


 £                                     145.00



 £                                  2,106.59




Balance at 29 February 2020


£19,630.55




Credits (1 March 2010 to 2 March 2020):

None

 £                                              -  



 £                                              -  




Debits (1 March 2020 to 2 March 2020):

Clerk's Salary (February) - Standing Order

£                                     558.56



£                                     558.56




Balance at 2 Mach 2020


£19,071.99




Lloyds A/C 7573321

Bank Statement

 £                                  2,345.32

31-Dec-19





Credits:



09/1/2020 Interest


 £                                          0.10

09/2/2020 Interest (Approx)


 £                                          0.09



 £                                          0.19

Debits:



None

 £                                              -  



 £                                              -  




Balance at 2 March 2020

 £                                  2,345.51




National Savings Account (Park Fund)

Balance at 31 December 2018

 £                                  7,037.60




Credits:



Interest 1/1/19 to 31/12/19:

 £                                     128.19

Transfer from Lloyds A/C 01643417

 £                                10,000.00



 £                                10,128.19




Debits:



None


 £                                              -  




Balance at 2 March 2020:

 £                                17,165.79




Total Funds at 2 March 2020


 £                                38,583.29




Payments to be authorised 2 March 2020

Clerk's Salary (March)

 £                                     558.56

(To be paid 1 April 2020)



Clerk's Expenses (February)

 £                                       23.15

HMRC PAYE Month 11

 £                                     111.80

The Print Centre


 £                                       68.00

nPower (Nursery School) (Credit) - £32.77


 £                                              -   

Crown Gas & Power


 TBA

FSM Solicitors


 £                                  1,500.00

Acer Tree Surgeons


 TBA

Wheelers (Westbury) Ltd (Survey Items)

 £                                     144.00

Wessex Water


 £                                       96.61

D Downes

 £                                     526.50

1789 - £111.60 (HMRC PAYE Month 3)

 £                                     111.60

(HMRC did not receive PC Payment but Clerk has


credited the PC with PAYE M3 - 12/7/19)

 


 £                                  3140.22

d.         The Council resolved to make the payments shown under ‘Payments to be authorised’ above.

Environmental/Highways.

a.            Cllr J Adcock stated that the Parish Steward was again unable to undertake any tasks recently because she understood that he was still dealing with repairing potholes and that his scheduled visit for 24/25 February did not take place. Cllr. J Adcock confirmed that she would contact Wiltshire Council in respect of the broken signage at the steps opposite Lyefield Lane and the dislodged 50mph sign on the Lower Westwood Road. She added that a new Parish Steward Visit Schedule had recently been published.

b.            There was no report in respect of any matters concerning Westwood WATCH Group although the Council had been advised that there was to be a Dawn Chorus Walk on 5 April.

c.             There had been no comments from the Parish Steward regarding the vehicle parking in Farleigh Lane and the effect on local property.

d.            The Clerk reported that the trees that were the subject of litigation at the Playing Field had now been felled and that Acer Tree Surgeons were to return on 12 March to ‘treat’ the tree stumps and to generally tidy-up, including flailing the bracken/brambles that had encroached beyond the boundary of the Playing Field.

e.             Cllr. Leeder stated that he would contact Cllr. Kidney and seek his support regarding the planned closure of Lower Westwood Road on 6 April and the unsuitability of the proposed ‘Diversion Routes’.

Cllr. J Adcock observed that the gas main replacement work currently being undertaken has resulted in many grass verges being ‘cut up’ and severely damaged – some of which now present a trip hazard. The Clerk was asked to make representations to Wales & West Utilities Ltd.

Open Spaces.

a.         Cllr. Phillips confirmed that the Play Area and Play Equipment was in reasonable order and unchanged from the previous month, although he added that the surface beneath the swings was in a poor state and needed attention. Cllr. Mumford agreed to contact Playforce and to seek their advice. Cllr. Phillips commented that the area beneath the Jubilee Bench required a new membrane layer and new gravel and that the entrance to the Play Area required attention – such as a new gravel path. The Clerk stated that he would contact Mr Downes regarding these two matters, although he had already requested Mr Downes to attend to the Play Area path. Cllr. Phillips also highlighted that the ‘dividing hedge’ in Westwood Park needs attention as some of it is dying and it may be appropriate to introduce some new planting in that area. The Chairman requested that this subject is put on the Agenda for the next meeting.

b.         Cllr. Mumford stated that the Grant application for Play Area funding had been unsuccessful and that he was now to seek further information regarding costs/timescales from possible play equipment contractors – three possible contractors had been identified. He explained that there was insufficient funding currently available to undertake a major scheme, involving the replacement of all existing play equipment and that the Parish Council would have to investigate a phased programme of Play Area refurbishment – perhaps concentrating initially on replacing the swings and the safety surfacing. He added that grant funding should be sought from the Area Board and this Autumn would be a reasonable time to apply to the Area Board.

c.    The Clerk asked councillors to note that Wiltshire Council was conducting a county-wide ‘Green Infrastructure Survey and that a survey form questionnaire had been received. Cllr. Leeder offered to complete this form on behalf of the Parish Council.

Footpaths.

a.         In the absence of Cllr. Johnston, there was no report

b.         There were no matters raised.

10.       Westwood Nursery School.

a.         The Clerk reported that Cllr. Bishop had advised him that he had contacted all those persons who had expressed an interest in the future use of the Nursery School building and that Cllr. Bishop was soon to convene a meeting of the Nursery School Building Working Group to decide how best to proceed.

b.         The Clerk confirmed that recent Gas Safety, Electrical Safety and Asbestos Safety and Legionnaires Disease inspections had been undertaken and that the recommended actions following the Electrical Safety Inspection had now been completed. He advised the Council that all the inspections had been completed and that the results were satisfactory and that no further action was required. Councillors requested that the Clerk to contact the (previous) Nursery School Management Committee Chairperson to receive confirmation that any paperwork/records etc remaining in the building could be destroyed and that they were not subject to retention/safe-keeping by the Management Committee as per current legislation. 

c.         The Council made no decision regarding the process or timescale for clearing the building of Nursery School equipment and that any decision regarding these matters would follow from the meeting of the Nursery School Building Working Group

11.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

Cllr. Mumford stated that he had attended the last CATG meeting and had raised the matter of additional 20mph speed limit signs for Upper Westwood and that Wiltshire Council had agreed to consider this request. The Council noted that the next CATG meeting is to be held on 4 May 2020 and that the next Area Board is to be held on 11 March.

12.       Neighbourhood Plan.

Cllr. Leeder reported that he is in the process of identifying the correct contact at Wiltshire Council to whom the Draft Neighbourhood Plan is to be sent for consideration and comment.

13.       Date of Next Meeting.

Councillors noted the date of the forthcoming Ordinary Parish Council Meeting:

  • Ordinary Parish Council Meeting – Monday 6 April 2020. 

14.       Any Other Business.

Cllr. Leeder asked what arrangements need to be made if there are strict quarantine arrangements, including the prohibition of public meetings, for Parish Councils to continue with normal business. The general view was to await further guidance from Wiltshire Council and/or Central Government.

Cllr. J Adcock stated that the Parish Council should strive to be as ‘paperless’ as possible and that full advantage should be taken of current technology currently available in the Parish Room

The meeting concluded at 9.05pm

 

Chairman                                                                                                        6 April 2020

Westwood Parish Council

  

ACTION LIST – Meeting 2 March 2020 

 

Action 1 (2/3/20)        Clerk.

To make payments.

Action 2 (2/3/20)        Clerk.

To contact Wales & West Utilities – Work Programme/Damaged Grass Verges.

Action 3 (2/3/20)        Cllr. Leeder.

To complete Green Infrastructure Survey on behalf of the Parish Council.

Action 4 (2/3/20)        Clerk.

To ask Mr Downes to place gravel under Jubilee Bench. 

Action 5 (2/3/20)        Cllr. Mumford

To investigate possible contractors for Play Area refurbishment.

Action 6 (2/3/20)        Cllr. Mumford

To contact Playforce - Play Area surface.

Action 7 (2/3/20)        Cllr. Leeder

To send Draft Neighbourhood Plan to Wiltshire Council for comment.

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