May Minutes


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Minutes of the meeting of Westwood Parish Council held at Westwood with Iford Primary School, Westwood at 8.00pm on Monday 8 May 2017


 Cllr. J Bishop               (Chairman)

Cllr. D Adcock

Cllr. J Adcock

Cllr. J Johnston

Cllr P Phillips


Mr. R Coleman           Clerk

 Wiltshire Council, Cllr. J Kidney attended.

 There were nine members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from PCSO Andrew MacLachlan of the Community Policing Team.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 6 March 2017.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 The meeting was then reconvened.

 6.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. The Clerk read out that part of the report relating to ‘Local Crimes’ at the meeting .

 This report relating to ‘Local Crimes’ is reproduced in full below, shown in italics:

 Local Crimes

Crime statistics 6th February - 6th March 2017

 There have been 45 reported incidents for the Bradford Rural beat of which 4 occurred in Westwood. This compares to 49 rural incidents the previous period of which 2 occurred in Westwood. These are broken down as follows (last period in brackets):



Rural beat



Anti Social Behaviour (Personal)


0 (0)


Anti Social Behaviour (Nuisance)

1 (0)

0 (0)



0 (0)

0 (0)



8 (5)

2 (0)

03/05 Midway Manor. Outbuildings entered and tools stolen.

05/05 Iford Lane Shed entered and tools stolen.

Both enquiries ongoing.

Drug Offences

0 (2)

0 (0)


Criminal Damage

5 (11)

2 (2)


Theft and Handling

9 (5)

2 (0)

11/04 Hebden Rd Theft of car which was later found burnt out in Frome. Closed undetected.

03/05 Lower Westwood. Theft of large children’s sit on tractors. Enquiries ongoing

Public Order

2 (1)

0 (0)



9 (11)

0 (0)



0 (2)

0 (0)


Animal related

0 (0)

0 (0)


Concern for Safety

0 (2)

0 (0)


Domestic related

3 (1)

0 (0)


Suspicious Circumstances

4 (2)

0 (0)


Transport related

1 (6)

0 (0)


 Other incidents of interest.

The 6 other burglaries were non-dwellings in Winsley and Staverton, and dwellings in Limpley Stoke, Winsley and Holt. We are currently looking at possible connections between them all.

 In closing.

Please feel free to give out my mobile number to anyone who would like to contact me:

PCSO Andrew MacLachlan 0752 897 2236

 “Like” our Facebook page Bradford on Avon Police

Sign up to Community Messaging at

 For a detailed breakdown of the crime in your area visit…

Community Coordinator Police Staff Alex Trombetta :

Deputy Sector Head PS 1629 Gill Hughes :

Sector Head Insp 2517 James Brain :

 b.         There were no other matters raised.

 7.         Neighbourhood Plan.

a.         The Chairman stated that the report from Cllr. Leeder in which he had proposed a way forward and which Cllr. Leeder had invited the Council to support will be tabled at the June meeting.

 b.         No further actions were identified.

 8.         Westwood Road Safety/Community Speed Watch (CSW).

Cllr. Phillips reported that CSW was undertaken during the period 24th April until 5th May 2017. The teams went out on five separate days including morning, lunchtime and evening periods.  Vehicle speeds were monitored for a total of 6.5hrs using 5 of the 6 sites available to us. A total of 1237 vehicles were counted of which 103 were speeding (25mph or more) and 22 were speeding excessively (30mph or more). The percentage of speeding vehicles was 8.3%. This is close to the average percentage we have seen over the last 5 monitoring periods and lower than the long term average seen up to mid-2016.

 9.         Working Groups Working Group Reports.


There was nothing reported.


a.         The Council noted the status of extant planning applications thus.




Land at Iford Lane, Iford

New dwelling (Revised Plans)




Dorothy House Foundation Ltd.,


Application for planning permission for the reconfiguration of the existing car park and extension to provide additional parking and associated works




13 Chestnut Grove

Retrospective permission for erection of a garden shed




39 Lower Westwood

Proposed dwelling




86A Lower Westwood

Erect single storey rear extension to existing bungalow




Elms Cross Stables, Elms Cross

Variation of Conditions 2, 4, 6, 7 & 8 of 15/05497/FUL


 b.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics):




Land North of 146 Upper Westwood

Provision of four self-contained camping pods with parking. Change of use of land to leisure/Tourism.


 The Parish Council objects to this proposed development for the following reasons:

 This proposed development and change of use are contrary to the adopted Wiltshire Core Strategy (especially Core Policies 39 and 51) and the National Planning Policy Framework (especially Section 9 Protecting Green Belt Land and Section 11 Conserving and Enhancing the Natural Environment). The proposed development site is in the West Wiltshire Green Belt, it is designated an Area of Outstanding Beauty, of High Ecological Value and is directly adjacent to the Westwood Conservation Area. These protections must be respected. The proposed development site is highly visible throughout the Limpley Stoke Valley and the proposed development would represent an alien intrusion into a hitherto rural landscape. Highway access to the proposed site is severely restricted and wholly unsuitable for such a development. This proposed development and change of use will result in a severe loss of amenity for the neighbouring residential area and an irrevocable loss of, and a severe impact to, the character and appearance of the landscape.




11 The Laurels

T1 Variegated Holly Remove to ground level



The Council noted that this application had already been approved by Wiltshire Council.


c.         There were no planning applications received after 1 May 2017.

d.         There were no other planning matters.


a.         The Clerk reported the current financial position thus:


08 May 2017



Westwood PC





Lloyds A/C 1643417





Bank Statement

 £                6,855.03








Credits (1  April 2017 to 30 April 2017):

HMRC PAYE Month 12


 £                                    188.00

WC Precept (Part)



 £                               11,825.00




 £                               12,013.00





Debits (1 April 2017 to 30 April 2017):

Clerk's Salary (March) - Standing Order


 £                                    469.56

Clerk's Expenses (March)


 £                                        5.62

Clerk's Back Pay


 £                                      51.51

HMRC PAYE Month 12


 £                                    188.00

A Wheals


 £                                      60.19

D Downes



 £                                    400.00




 £                                 1,174.88





Balance at 30 April 2017



 £                               17,693.15





Credits (1 May 2017 to 8 May 2017):



 £                                            -  




 £                                            -  





Debits (1 May 2017 to 8 May 2017):

Clerk's Salary (April) - Standing Order


 £                                    479.00




 £                                    479.00





Balance at 8 May 2017



 £                               17,214.15





Lloyds A/C 7573321

Bank Statement


 £                                 2,342.08












09/04/2017 (Approx)



 £                                        0.10




 £                                        0.10







 £                                            -  




 £                                            -  





Balance at 8 May 2017


 £                                 2,342.18





National Savings Account (Park Fund)

Balance at 31 December 2016


 £                                 6,912.63









Interest 1/1/16 to 31/12/16:


 £                                      41.53












 £                                            -  





Balance at 8 May 2017:


 £                                 6,954.16





Total Funds at 8 May 2017



 £                               26,510.49




Payments to be authorised 8 May 2017

Clerk's Salary (May 2017)


 £                                    479.00

Clerk's Expenses (April 2017)  Approx


 £                                      20.00

HMRC PAYE Month 1 (Includes Tax on Back Pay of £51.51)


 £                                    106.00

A Wheals


 £                                        5.40

Internal Audit Fee


 £                                    120.00

Zurich Insurance Renewal



 £                                    793.64

St Johns CC



 £                                      57.03

XYZ Web Ltd



 £                                      50.00

D Downes



 £                                    514.00



 £                                 2,145.07

 b.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement including a further payment of £25 to XYZ Web Ltd and a payment of £120 to Westwood with Iford School for the hire of the School Hall.


a.         Cllr. J Adcock stated that the Parish Stewart continues to undertake tasks within the village and that she will add the clearance of the footpath near to the nursery and cutting the edges of the grass verges on the schedule of tasks to be completed.

 b.         The Council resolved not to adopt the telephone kiosk at Staples Hill.

 c.         There were no other matters raised.

 Open Spaces.

a.         Cllr. Phillips reported that there had been instances of anti-social behaviour by some youths at Westwood Park and that these incidents had been reported to Wiltshire Police.

Cllr. Bishop agreed to write to Hansons (the mine owners) regarding the safety of the Air Shaft in Westwood Park that appeared to be the focus of attention by the youths.

 b.    Cllr. Phillips stated that now there has been a slight improvement in the weather the fencing around the play area has been repaired with ten new slats  replacing damaged or ones that were shorter than the others allowing small animals to get into the play  area. Three of the four shorter slats were useable to replace those to the left of the gate which are shorter than the rest.

In addition to recycling three of the slats, half of the screws were reused. He added that at a later date the fence will benefit from cleaning and treating the wood.

The estimate for replacing the slats on the Lyfield lane bench with recycled plastic is around £200. It would probably cost more than that to pay a contractor to demolish the base and remove the rubble. The Council resolved that a maximum of £250 be spent on repairing this bench.


a.         Cllr. Johnston was advised that clearance work was required in respect of paths 12 and 13. She agreed to investigate the report.

b.         There were no other matters reported.

 10.       Parish Room Project.

Cllr. Johnston reported that this project is now progressing well following the appointment of a new contractor, although the project will be completed later than originally anticipated but under-budget. She commented that outstanding items include the north door and the ceiling tiles, although it was hoped that the main building work will be completed by end-May and the new kitchen fitted thereafter. Cllr. Johnston added that the Parish Room will be available for use from June but that the formal opening is scheduled for September. She advised that a fee of £25 for the use of the Parish Room for a Parish Council meeting has been quoted.

 11.       Bradford on Avon Area Board/Community Area Transport Group.

Councillors noted that the next Area Board meeting is to held on 16 May and the main items on the Agenda were the election of the Chairman and Vice-Chairman.

It was reported that the next CATG Meeting is to be held on 19 June.

 12.       Co-option of new members.

The Council resolved to invite (ex) Cllrs. Leeder and Wheals to become co-opted members at the next Parish Council meeting and that the remaining two positions should be widely advertised.

 13.       Dates of Meetings.

Councillors noted the date of the next Parish Council Meeting:

 ·         5 June 2017 - Ordinary PC Meeting.

14.       Any Other Business.

Exchange of views on matters not requiring a decision:

 Cllr. J Adcock advised councillor of the forthcoming ‘Dementia Awareness Week’, 15 21 May and the opportunity to partake in the many varied activities on offer to promote awareness of dementia.

 The meeting concluded at 2140hrs.


Chairman                                                                                                        5 June 2017

Westwood Parish Council

 ACTION LIST Meeting 8 May 2017

Action 1 (8/5/17)        Clerk.

WC Planning Application.

Action 2 (8/5/17)        Clerk.

To make payments.

 Action 3 (8/5/17)        Clerk.

To advertise the two ‘co-option vacancies’.

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