May Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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­­­­ Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 8.00pm on Tuesday 7 May 2019


Cllr. J Bishop   (Chairman)

Cllr. D Adcock

Cllr. J Adcock

Cllr. J Johnston

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

 There were six members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Parish Cllr. T Leeder, PCSO MacLachlan and Wiltshire Council Cllr. J Kidney.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of the Ordinary Parish Council Meeting held on 1 April 2019.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Wiltshire Council Report.

In the absence of Cllr. Kidney there was no report.

 6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. The Chairman then reconvened the meeting.

 7.         Community Policing Team (CPT).

a.         The Clerk reported that PCSO MacLachlan had been sent a written report from PCSO MacLachlan that he would forward to all councillors. He commented that there no mention in the report of any specific issues relating to Westwood.

 b.         There was nothing reported.

 8.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Phillips stated that the CSW Team Leader had written to the Parish Council regarding the speeding in Westwood and had invited the Council to consider additional means of reducing the speed of the traffic through the village. The Clerk stated that he would send this letter to all councillors and that he would place this subject on the Agenda for the next meeting.

Cllr. Phillips gave the following report (shown in italics) to the Parish Council:

 We have just finished a fortnight's counting. We had 1384 vehicles travelling through the Village; 118 of which were speeding, 24 of them excessively. This is 8.5% of the traffic that is speeding, 6.8% in the band 25-29mph and 1.7% excessive speeders over 30mph. These figures are roughly about average for our Village over recent years; the excessive speeder number being slightly down. The volume of traffic was slightly up than at any time since 2017 at 181 vehicles/hour [2018/9 average was 163 vehicles/hour] and may have contributed to a reduction in excessive speeders.

 We had an incident of a motorist stopping us from performing our duties repeatedly asking for paperwork that we do not have, they then left the car and sought our names. We have previously sought the Parish Council funding us with a BodyCam, this however was misinterpreted as a video camera. The Police regularly wear a BodyCam helping to reduce confrontation and providing visual evidence. CSW would equally benefit from this. CSW Headquarters do not fund BodyCam but have no stated objection to us procuring one and deploying it. We thus seek Parish Council approval for the purchase of a BodyCam; they can be procured at a cost of about £66 for a Police Style version or £ 15 for a Public Style i.e. Motorcycle version.

 Previous monthly data showing that Westwood is consistently one of the worse places for percentage speeders within Wiltshire it is perhaps time to look at other measures to reduce speeding within the Village.

 The CSW Team have sent a letter to the Parish Council detailing our issues and proposals for measures to reduce speeding e.q. Fixed Signage, Flashing Speed Signs. Roadside furniture / Traffic Calming measures etc, We ask that this be given serious consideration,

 End of Report.

 9.         Working Groups Working Group Reports.


The Chairman commented that Mr Downes had recently cut the grass and generally tidied up the cemetery and that it was looking in very good condition. This view was endorsed by Cllr. Johnston.


a.         The Council noted the status of extant planning applications thus:




The Yard, Westwood BA15 2AL

Change of use from agricultural (equestrian) to mixed use equestrian and dog day care facility for maximum 20 dogs





6 Ancliff Square

Removal of T1 Ash

No Objection



113 Upper Westwood

First Floor Rear Extension




25 Bobbin Lane

Single Storey lean-to extension to rear of property.




13A The Pastures

T1 Oak tree thin re-growth 30%


 b.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics)




Narrowboat Fir

Avoncliff Moorings East

Change of use of Mooring to a Residential Mooring.



 The Parish Council objects to this proposed development because it is contrary to the Adopted Wiltshire Core Strategy January 2015. It is also in the Green Belt and in a Conservation Area both of which greatly restrict new residential developments.




The Old Rectory, Farleigh Lane

T1 Sycamore Fell due to movement of large stone wall next to tree. Client to replant new trees further from wall.


 The Clerk stated that the Tree Warden had examined this application and had no objections to the proposed felling.

The Parish Council has no objection to this proposed development.




Quince House

9 Ancliff Square

Conversion of Loft Space to form additional bedroom and bathroom.


 The Parish Council has no objection to this proposed development.

.c.         The Clerk stated that no further planning applications had been received since 30 April 2019

 d.         The Parish Council noted the contents of the letter written by the Clerk to Wiltshire Council Development Control regarding the action taken in respect of the Lime trees at Great Orchard and the Council also noted the response from the Wiltshire Council Head of Development Control stating that the work undertaken was in accordance with the approved planning application. The Council resolved that without the support of Wiltshire Council there was no further action that could be taken except to monitor the health of the trees and to raise the issue again with Wiltshire Council if the trees fail to recover.

 Clerk’s Note.

The Clerk read out both letters during the Adjournment (Agenda item 6) in order to inform the public present.

 The Clerk stated that he had received a request for information from an Insurance Company that had been requested to pursue a claim against the Parish Council for subsidence at a property in The Pastures. He commented that he had informed Zurich Municipal (the Parish Council Insurance Company) of this potential claim and that he had not provided the claimant’s Insurance Company with any information except the details of Zurich Municipal. He added that he would await instructions from Zurich Municipal before proceeding further. The Parish Council endorsed this approach by the Clerk.


a.         The Clerk reported the current financial position at 7 May 2019 thus:


Lloyds A/C 1643417

Bank Statement



Credits (1  April 2019 to 30 April 2019):

HMRC PAYE Month 12

 £                                     107.60

WC Precept (Part)

 £                                12,750.00

 £                                12,857.60

Debits (1 April 2019 to 30 April 2019):

Clerk's Salary (March) - Standing Order

 £                                     537.50

Clerk's Expenses (March)

 £                                          6.26

HMRC PAYE Month 12

 £                                     107.60

XYZ Web Ltd

 £                                       65.00

D Downes

 £                                     526.50

D Downes

 £                                       29.00

Glasdon (Waste Bin)

 £                                     220.10

Westwood Flower Show

 £                                     200.00

K6 Uppers (R W Meggs) (Not paid in March)

 £                                     250.00

K6 Uppers (R W Meggs) (Not paid in March)

 £                                     250.00

 £                                  2,191.96

Balance at 30 April 2019


Credits (1 May 2019 to 7 May 2019):


 £                                              -  

 £                                              -  

Debits (1 May 2019 to 7 May 2019):

Clerk's Salary (April) - Standing Order

 £                                     537.50

 £                                     537.50

Balance at 7 May 2019

 £                                23,242.20

Lloyds A/C 7573321

Bank Statement

 £                                  2,344.44



09/04/2019 Interest (Approx)

 £                                          0.09

 £                                          0.09



 £                                              -  

 £                                              -  

Balance at 7 May 2019

 £                                  2,344.53

National Savings Account (Park Fund)

Balance at 31 December 2018

 £                                  6,986.93


Interest 1/1/18 to 31/12/18:

 £                                       50.67

Transfer from Lloyds A/C 01643417

 £                                10,000.00

 £                                10,050.67



 £                                              -  

Balance at 7 May 2019:

 £                                17,037.60

Total Funds at 7 May 2019

 £                                42,624.33

Payments to be authorised 7 May 2019

Clerk's Salary (May) To be paid 1 June 2019

 £                                     558.56

Clerk's Back Pay 1/4/19 to 30/4/19

 £                                       21.06

Clerk's Expenses (April 2019) Approx

 £                                          5.00


 £                                     107.40

Zurich Insurance

 £                                     883.23

The Print Centre

 £                                       90.05

Internal Audit Fee

 £                                     120.00

D Downes

 £                                     555.00

 £                                  2,340.30

 b.         The Council resolved to make the payments shown under ‘Payments to be authorised’ above.


a.         Cllr. J Adcock stated that she had nothing to report.

 b.         The Council resolved not to adopt the following policy documents submitted by parishioners but councillors commented that their contents had been noted.

 ·                Great Orchard Lime Trees Policy.

·                Policy to Protect Trees, Woodlands and Hedges in Westwood.

 The Council resolved to support the creation of a Westwood WATCH Group and to invite that Group to provide advice to the Parish Council.

 c.         Cllr. Phillips stated that he had installed a new Waste Bin at located at Westwood Manor to replace the damaged one. He commented that there were a number of waste bins in the village that needed replacing. He was requested to survey the existing bins and to make recommendations at the next Parish Council meeting.

 Open Spaces.

Cllr. Phillips stated that the the Play Area was in reasonable condition in that the Play Area was in good order but the surface was showing signs of wear but no tears in the matting were evident.

The Clerk reported that a slat on the bench near to the Upper Westwood Telephone Box was broken and needed to be replaced.


a.         Cllr. Johnston stated that she had nothing to report in respect of this subject except to confirm that the Footpath Warden had taken the required action in respect of Path 8.

b.         There were no other matters reported.

 10.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

Cllr. Mumford confirmed that the new road signs for Jones Hill had now been ordered by Wiltshire Council and that Bradford on Avon Town Council had agreed to provide their proportion of the finance for those signs and their installation.

 11.       Neighbourhood Plan.

In the absence of Cllr. Leeder, there was no report.

 12.       Date of Next Meeting.

Councillors noted the dates of the next Parish Council Meetings and the Annual Parish Meeting:

 Annual Parish Meeting - 8 May 2019 at 7.30pm.

Ordinary PC Meeting 3 June 2019 at 8pm.

13.       Any Other Business.

Exchange of views on matters not requiring a decision.

 The Clerk stated that there was a Canal & River Trust User Group meeting on 5 June 2019 (6pm to 8pm) at St Margaret’s Hall.

 The meeting concluded at 9.45pm

 Chairman                                                                                                        3 June 2019

Westwood Parish Council  

ACTION LIST Meeting 7 May 2019


 Action 1 (7/5/19)        Clerk.

To send planning comments to Wiltshire Council.

 Action 2 (7/5/19)        Clerk.

To make payments.

 Action 3 (7/5/19)        Cllr. Phillips

To survey existing waste bins in the village.


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