May Minutes


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Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 8.00pm on Tuesday 8 May 2018


 Cllr. J Bishop               (Chairman)

Cllr. J Johnston

Cllr. D Adcock

Cllr. J Adcock

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

 Wiltshire Council, Cllr. J Kidney attended (Part-time).

 There was one member of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Cllrs. M Cartwright-Hignett and T Leeder.

 3.         Declaration of Interests.

Cllrs J Adcock and D Adcock declared an interest in planning applications 18/00116/FUL and 18/02778/TCA..

 4.         Minutes of Ordinary Parish Council Meeting held on 9 April 2018.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Wiltshire Council Report.

Cllr. Kidney gave a report on the following topics:

 ·         Wiltshire Council consultation on the current Gypsy and Travellers site at Salisbury.

·         Neighbourhood Plan and the availability of grant aid if affordable housing is included in the Plan.

·         Dementia Awareness Week 21 May 2018.

·         Next CATG Meeting 25 June at County Hall commencing at 4pm.

·         Next Area Board Meeting 23 May at St Margaret’s Hall, Bradford on Avon, commencing at 6.30pm (Meeting at 7pm).

 6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

The meeting was then reconvened.

 7.         Community Policing Team (CPT).

a.         There was no report from the CPT.

b.         There were no matters that needed to be brought to the attention of the CPT.

 8.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Phillips stated that there was nothing to report.

 Councillors reported two areas of concern:

 Lower Westwood Road Closure.

The proposed alternative route for vehicles when the road is closed in June to allow work to take place at the bottom of Orchard Close is totally unsuitable. The Diversion Route includes narrow, width restricted, roads with very few passing places and a more suitable ‘alternative’ route should be recommended by Wiltshire Council.

 Heavy Lorries Damaged Roads.

The significant increase in HGVs (including ‘low-loader’) vehicles delivering supplies to the Freshford Mill development in BANES and the extended period over which this has been occurring has caused damage to, and deterioration of, roads in Westwood. The Council invites Wiltshire Council to make representations to the contractors/BANES Council and to request that the roads are returned to their original serviceable condition when the Freshford Mill development has been completed.

 Clerk’s Note.

Cllr. Kidney noted these concerns and agreed to take the points up with Wiltshire Council Highways Department.

 9.         Working Groups Working Group Reports.


The Clerk reported that the fees for two burials had recently paid to the Parish Council and the second burial was to take place on 11 May. The Chairman requested that Mr Downes is asked to tidy up the grass in the vicinity of the burial plot even though he had recently cut the grass in the cemetery the recent warm weather had encouraged the growth of the grass.

The Council resolved that James Long (Stonemasons) be invited to undertake a stability inspection of the gravestones in the cemetery the last inspection was undertaken five years ago in 2013 and it was recommended that such an inspection is undertaken every five years.


a.         The Council noted the status of extant planning applications thus.




Land at Iford Lane, Iford

New dwelling (Revised Plans)




Land North of 146 Upper Westwood

Provision of two self-contained camping pods with parking, change of use of land to leisure / tourism.(Resubmission of 17/02852/FUL).




Target Date:




39 Lower Westwood

Two storey side extension, rear garage/store




Amended Plans


120 Upper Westwood

Replacement Dwelling




Target Date:




39 Lower Westwood

To fell 7 Leylandii trees in Conservation Area


 b.         The Council examined the following planning applications and resolved to send the comments (shown in italics) to Wiltshire Council:



Field Gate fronting Upper Westwood BA15 2DE

Re-opening of existing field gate



 The Council had no comments to send to Wiltshire Council.



46 Lower Westwood

Construction of new animal shelter


 The Council objects to this proposed development for the following reasons:

  • The proposed development is contrary to the National Planning Policy Framework and existing Green Belt policies.
  • It is a large building that would have a significant visual impact on the existing rural landscape.



19 Tynings Way, Westwood

New two storey side extension


 The Parish Council has no objections to this proposed development.

 c.         There were no planning applications received after 1 May 2018.

d.         The Clerk drew the attention of the Council to the Wiltshire Council Briefing Note 349 ‘Changes to Planning Legislation Permission in Principle’. A discussion ensued regarding its implications to existing planning consultations and approvals.

The Chairman reported that Wiltshire Council appear not to be sending amended plans to Parish Councils for consultation and queried whether this was a change of policy. He stated that he would send details of a recent such case to the Clerk and requested that the Clerk contacts Wiltshire Council for clarification.


a.         The Clerk reported the current financial position at 8 May 2018 thus:


Lloyds A/C 1643417

Bank Statement

 £       14,596.81


Credits (1  April 2018 to 30 April 2018):

HMRC PAYE Month 12

 £                             98.80

Westwood PC

 £                             18.00

Wiltshire Council Precept (Part)

 £                     12,278.00

Dignity Funerals (Powell)

 £                          285.00


 £                     12,679.80

Debits (1 April 2018 to 30 April 2018):

Clerk's Salary (March) - Standing Order

 £                          494.65

The Print Centre

 £                             57.03

Clerk's Expenses (March)

 £                               6.30

HMRC PAYE Month 12

 £                             98.80

XYZ Web Ltd

 £                             52.00

Westwood Parish Room

 £                          125.00

D Downes

 £                          620.00


 £                       1,453.78

Balance at 30 April 2018

 £                     25,822.83

Credits (1 May 2018 to 8 May 2018):


 £                                   -  


 £                                   -  

Debits (1 May 2018 to 8 May 2018):

Clerk's Salary (April) - Standing Order

 £                          494.65


 £                          494.65

Balance at 8 May 2018

 £                     25,328.18

Lloyds A/C 7573321

Bank Statement

 £                       2,343.06




 £                               0.10


 £                               0.09

09/04/2018 (Approx)

 £                               0.09


 £                               0.28



 £                                   -  


 £                                   -  

Balance at 8 May 2018

 £                       2,343.34

National Savings Account (Park Fund)

Balance at 31 December 2017

 £                       6,954.16


Interest 1/1/17 to 31/12/17:

 £                             32.77



 £                                   -  

Balance at 8 May 2018:

 £                       6,986.93

Total Funds at 8 May 2018

 £                     34,658.45

Payments to be authorised 8 May 2018

Clerk's Salary (May 2018) SCP24

 £                          494.65

Clerk's Expenses (April 2018) 

 £                               9.15


 £                             98.40

Zurich Insurance

 £                          834.13

AED Locator Heartsafe

 £                             58.80

Internal Audit Fee

 £                          120.00

The Print Centre

 £                             59.71

WC GDPR Briefing Expenses (8mls)

 £                               3.60

D Downes

 £                          532.00


 £                       2,210.44

NB. CSW Cheques  (Payee A Wheals) totalling £39.75 remain unpresented.

 b.         Cllr. Phillips presented a number of options to the Council in respect of a Picnic Table and Seating that would be suitable for installation in Westwood Park. Councillors discussed the various options and resolved to purchase a six-seater table/chairs at a cost of £885 approx. The Chairman asked Cllr. Phillips to provide details of the intended purchase to the Clerk so that an order could be placed.

 c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.


a.         Cllr. J Adcock stated that a new schedule of Parish Stewart visits had been published and commented that there was not a visit planned for August. Cllr. Johnston reported that there were large quantities of weeds in gutters that needed clearing. Cllr. J Adcock replied that she would inform the Steward.

 b.         Councillors noted the request for an improved Bus Stop at The Pastures from a parishioner and following a discussion on the preferred options, the Council resolved that Wiltshire Council is to be consulted regarding the relocation of the Bus Stop opposite to an existing pavement near to The Pastures.

 Clerk’s Note.

Cllr. Kidney had noted this decision and stated that he would contact the relevant Department at Wiltshire Council and that he would present the case to Wiltshire Council for the relocation.

 c.         The Council noted the request from an Avoncliff parishioner for a dog waste bin along the canal towpath. Cllrs Leeder and Cartwright-Hignett had undertaken research into the preferred method of disposing of dog waste and had concluded that the preferred method was to dispose of it as wrapped waste in the existing bins. The Council supported this view and resolved not to provide an additional bin. Councillors commented that the proposed location for the bin would preclude its emptying by the existing contractor and that its location would probably have been outwith the Parish.  

 Open Spaces.

a.         There was nothing significant to report.

b.         Cllr. Phillips reported that he had inspected the Play Equipment and that it was in a satisfactory and safe condition for use and had been well-used over the recent holiday period.

c.         Cllr. Phillips stated that the Play Area floor matting needed a closer inspection as it was worn in places. It was suggested that Playforce could be invited to undertake the inspection. The Chairman cautioned against replacing the matting at a high cost when it was proposed to refurbish the entire area with the possible addition of new equipment that may require new matting.


a.         Cllr. Johnston stated that there was nothing to report.

b.         There were no other matters.

 10.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

Councillors noted the dates of the forthcoming meetings - as stated in Cllr. Kidney’s report.

Cllr. J Adcock commented that it may be prudent to seek a grant from the Area Board for the new matting/flooring for the Play Area

 11.       General Data Protection Regulations (GDPR).

Councillors noted that the GDPR Policy had been adopted at the Annual Parish Council meeting. There ensued a discussion on the implications of this policy on Parish Council business. The Clerk stated that the Policy represented a solid baseline against which to work but commented that it was likely to change and to require amendment as everyone becomes more familiar with the details of the Regulations.

 12.       Neighbourhood Plan.

In the absence of Cllr. Leeder, there was no report.

 13.       Date of Next Meeting.

Councillors noted the date of the next Parish Council Meetings:

  • Ordinary PC Meeting 4 June 2018 at 8pm.

 14.       Any Other Business.

Exchange of views on matters not requiring a decision.

 Cllr. Mumford Great Western Railway (GWR) had now modified a significant number of trains to maintain the scheduled regular train service at Avoncliff. However, there still remained an occasional problem with unsuitable rolling stock unable to stop at Avoncliff.

 Cllr. J Adcock On behalf of the Parish Council Cllr. Adcock expressed appreciation and thanks to the Clerk for his conscientiousness and support over the last year and for the work that he undertakes on behalf of the Council much of which goes unreported.

The Clerk thanked the Council for those sentiments.

 The meeting concluded at 9.45pm.


Chairman                                                                                                        4 June 2018

Westwood Parish Council


ACTION LIST Meeting 8 May 2018


Action 1 (8/5/18)        Clerk.

To make payments.

 Action 2 (8/5/18)        Clerk.

To write to Wiltshire Council Planning applications.

 Action 3 (8/5/18)        Cllr. Phillips.

To send details of the agreed bench/table design and prices to the Clerk.

 Action 4 (8/5/18)        Cllr. Phillips and other councillors.

To inspect matting in the Play Area and establish its current condition.

 Action 5 (8/5/18)        Clerk.

To write to Wiltshire Council   Amendments to Planning applications (PC Consultation).

 Action 6 (8/5/18)        Clerk.

To request Mr Downes to cut grass in vicinity of Grave R16 in Cemetery.

 Action 7 (8/5/18)        Clerk.

To reply to parishioner Bus Stop (The Pastures).

 Action 8 (8/5/18)        Clerk.

To contact James Long Gravestone Inspection.

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