November Minutes

   

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 Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 6 November 2017

 Present

 Cllr. J Bishop               (Chairman)

Cllr. J Johnston

Cllr. D Adcock

Cllr. J Adcock

Cllr. T Leeder

Cllr. G Mumford

Cllr P Phillips

Cllr. A Wheals

Mr. R Coleman           Clerk

 There were five members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Wiltshire Council, Cllr. J Kidney and PCSO Andrew MacLachlan of the Community Policing Team.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 2 October 2017.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 In his absence, Wiltshire Council Cllr. Kidney had sent a written report to the Clerk that had been sent to all councillors. This report is shown below (in italics):

 Westwood Parish Council Wiltshire Councillor’s report, November 2017

Reminder about Household recycling centres. The Trowbridge centre will be closed between the 13th and 26th November. This is for improvements to the site layout to be carried out as well as the installation of new containers and services.

 Also a reminder about consultation running to help shape a ten-year strategy on how Wilts Council collects and manages household waste and recycling. It is live on the Wilts Council website and runs until 14th Nov.

 Reminder of the Clean up Wilts Campaign. The countywide campaign has three phases:
Fly-tipping raising awareness of the penalties and consequences Autumn 2017
Fast-food, on the go littering (and the provision of sponsored bags for life) roadshow and distribution of bags February 2018
Community litter picks and clean-up of local hot spots March 2018

Businesses being encouraged to get involved to sponsor community clean ups and provide equipment.

More information at http://www.wiltshire.gov.uk/cleanupwilts

 A reminder that Wiltshire Council will be consulting on a review of car parking charges with a view to increasing charges in Wilts Council car parks to generate additional funding for rural bus services. Charges have remained relatively unchanged since 2011. The proposals were considered and approved at Cabinet on 12 Sept, and consultation is now live and runs until 23rd Nov 201

 Wiltshire Council is promoting Public Health England and NHS’s Stay Well This Winter campaign. The campaign aims help the most vulnerable people prepare for winter and avoid having to visit hospital due to common winter illnesses. More information at https://www.nhs.uk/staywell

 The meeting was then reconvened.

 6.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. This report was a general report with no content specific to Westwood.

 b.         There were no matters reported that needed to be brought to the attention of the CPT.

 7.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Wheals reported the following (shown in italics):

 Community Speedwatch (CSW) 28

Members of the CSW team went out on five occasions between 9th and 18th October for a total of 6.5 hrs that included morning, lunchtime and afternoon periods. A total of 985 vehicles were monitored along the Lower Westwood Road of which 83 were speeding (8.4%). Of these 72 (7.3%) were speeding at between 25mph and 29mph and 11 (1.1%) were speeding at 30mph or more. These values are typical and within the normal range of speeds. They reflect the continued reduction in recorded speeding since CSW started.

8.         Working Groups Working Group Reports.

 Cemetery. 

The Clerk reported that a Remembrance Plot had been reserved by a parishioner and that a burial had recently taken place.  He added that the appropriate fees had been paid and credited to the Westwood Parish Council Bank account.

 Planning.

a.         The Council noted the status of extant planning applications thus.

 15/11456/OUT

 

Land at Iford Lane, Iford

New dwelling (Revised Plans)

Pending

17/03353/FUL

 

Cross Guns Inn

Avoncliff

Retrospective application for the refurbishment of existing garden terraces.

Pending

 

17/05068/FUL

 

Fieldgate House, 49 Lower Westwood

Demolition, alteration and extension to existing building

Pending

 

17/05633/LBC

 

Fieldgate House

49 Lower Westwood

Demolition, alteration and extension to existing building

Pending

 

17/05730/FUL

 

106a Cottles Garden, Lye Green, Upper Westwood

Detached double garage, single storey extension and internal alterations.

Approved

17/06080/FUL

 

Magdalen Farm, Rowden Lane, BA15 2AB

Retention of temporary log cabin approved under W/11/03319/FUL as a permanent workers dwelling.

 

Refused

 

17/08184/OUT

 

Hudds Farm

Westwood Road

Erection of equestrian workers dwelling

Pending

 

17/08482/FUL

 

Weavers Mill

Avoncliff

Modification of existing weir structure (sluice gate) & installation of a kaplan hydro-power turbine with housing structure, fish pass, fish by-wash, and an eel pass

Pending

 

17/08216/FUL

 

Land North of 146 Upper Westwood

Provision of two self-contained camping pods with parking, change of use of land to leisure / tourism.(Resubmission of 17/02852/FUL).

Pending

Planning

Committee

17/09076/VAR

 

Avon Villa, Avoncliff

Variation of condition 4 of planning permission 16/04359/FUL (Demolition of existing blockwork extension and erection of new timber clad extension. External alterations to the main dwelling.) to allow for alterations to the bat roost mitigation

Pending

 

 b.         The Council examined the following planning applications and resolved to send the comments to Wiltshire Council as shown (in italics):

 

 17/09483/FUL

Avon Villa, Avoncliff

Single dormer window to loft space. Installation of solar panels to flat roof. Timber cladding to existing garage. Provision of Car Port.

New

 

 The Parish Council objects to this proposed development. The dormer window is totally out of character with the existing building and represents an alien feature. It should be removed.

 

17/10307/FUL

 

Land at Ashlers, 130 Upper Westwood

Conversion of a former agricultural building to a dwelling

New

 

 The Parish Council supports this proposed development subject to the provision of adequate vehicle parking space for both properties.

 

17/10584/LBC

 

Land at Ashlers, 130 Upper Westwood

Alterations to facilitate the conversion of a former agricultural building to a dwelling

New

 

 The Parish Council has no comment in relation to this Listed Building Consent application and requests that it is passed to the Conservation Officer for comment.

 Planning application 17/09798/TCA The Old Vicarage (Work to Trees). The Parish Council resolved that it had no objections to these proposed tree works.

 c.         There were no planning applications received after 31 October 2017.

 d.         The Council noted BANES Planning application 17/05070/FUL (Helipad at Hinton House) and resolved that it had no objections to this proposed development subject to it being sympathetic to the recommendations of any ecological report, with particular reference to bats.

 e.         Weavers Mill.

The Council noted that it had received further representations in respect of planning application 17/08482/FUL (Weavers Mill) and that these comments had been sent to all councillors. A discussion was held regarding the various representations received. It was clear to the councillors present that there were a number of technical issues addressed that were outwith the knowledge and experience of the Council. The Council resolved that the following additional comments be sent to Wiltshire Council in respect of this planning application (shown in italics):

 The Parish Council maintains its support for this proposed development but recognises that some technical issues are beyond the experience/knowledge of the Parish Council and the Parish Council will rely on the ability of the Planning Officer, advised as necessary by technical experts, to address these technical issues and to make a well-considered determination of this planning application.

 Finance.

 a.         The Clerk reported the current financial position at 6 November 2017 thus:

 

Lloyds A/C 1643417

 

 

 

 

Bank Statement

 £       22,100.25

 

30-Sep-17

 

 

 

 

 

Credits (1  October 2017 to 31 October 2017):

I Richardson (Cemetery)

 

 

 £                          220.00

Westwood FC

 

 £                             36.00

HMRC PAYE Month 6

 

 £                             98.80

 

 

Total:

 £                          354.80

 

 

 

 

Debits (1 October 2017 to 31 October 2017):

Clerk's Salary (September) - Standing Order

 

 £                          479.00

Clerk's Back Pay (1/8/17 to 30/9/17)

 

 £                             31.30

Clerk's Expenses (Sept)

 

 £                               6.74

J Taylor (Finance Review)

 

 £                          100.00

HMRC PAYE Month 6

 

 £                             98.80

XYZ Web Ltd

 

 £                             81.25

A Wheals

 

 

 £                               5.27

D Downes

 

 

 £                          740.00

PlaySafety (RosPA)

 

 £                             84.00

Avoncliff Community Group

 

 

 £                             50.00

Westwood School Radio

 

 

 £                       1,000.00

P Phillips (Seat Repair)

 

 

 £                             14.55

 

 

Total:

 £                       2,690.91

 

 

 

 

Balance at 31 October 2017

 

 

 £                     19,764.14

 

 

 

 

Credits (1 November 2017 to 6 November 2017):

Cemetery Fee (Padfield)

 

 £                          120.00

 

 

Total:

 £                          120.00

 

 

 

 

Debits (1 November 2017 to 6 November 2017):

Clerk's Salary (October) - Standing Order

 

 £                          494.65

 

 

Total:

 £                          494.65

 

 

 

 

Balance at 6 November 2017

 

 

 £                     19,389.49

 

 

 

 

Lloyds A/C 7573321

Bank Statement

 

 £                       2,342.47

31-Jul-17

 

 

 

 

 

 

Credits:

 

 

 

09/08/2017 (Approx)

 

 

 £                               0.10

09/09/2017 (Approx)

 

 

 £                               0.09

09/10/2017 (Approx)

 

 

 £                               0.12

 

 

 Total:

 £                               0.31

Debits:

 

 

 

None

 

 £                                   -  

 

 

 Total:

 £                                   -  

 

 

 

 

Balance at 6 November 2017

 

 £                       2,342.78

 

 

 

 

National Savings Account (Park Fund)

Balance at 31 December 2016

 

 £                       6,912.63

 

 

 

 

Credits:

 

 

 

Interest 1/1/16 to 31/12/16:

 

 £                             41.53

 

 

 

 

Debits:

 

 

 

None

 

 

 £                                   -  

 

 

 

 

Balance at 6 November 2017:

 

 £                       6,954.16

 

 

 

 

Total Funds at 6 November 2017

 

 £                     28,686.43

 

 

 

Payments to be authorised 6 November 2017

Clerk's Salary (November 2017) SCP24

 

 £                          494.65

Clerk's Expenses (October 2017) 

 

 £                             24.82

HMRC PAYE Month 7

 

 £                             99.00

The Print Centre

 

 

 £                             57.03

A Wheals (CSW)

 

 

 £                               5.27

Grant Thornton Audit Fee

 

 

 £                          240.00

D Downes

 

 

 £                          490.00

 

TOTAL:

 £                        1410.77






 b.         The Clerk stated that he had sent all councillors a copy of the Financial Forecast at 31 October 2017 for examination. This Financial Forecast is shown below:

 

FINANCIAL FORECAST at 31 OCTOBER 2017 - Westwood Parish Council

(Includes all Payments and Receipts at 31 October 2017)

 

 

 

 

 

 

 

 

 

 

 

ITEM

 

AGREED

Actuals

Estimated

 

 

 

(Description)

 

BUDGET

FY16/17

FY16/17

 

 

 

 

 

FY2017/18

at 31/10/17

At 31/3/17

 

 

 

Income:

 

 

 

 

 

 

 

Precept

 

23650

23650

23650

 

 

 

Grant

 

0

0

0

 

 

 

Interest NSC

 

45

0

45

 

 

 

Interest Res

 

3

1

3

 

 

 

Cemetery Fees

500

220

500

 

 

 

Lettings

 

0

36

126

 

 

 

Misc (Defibrillator)

0

0

0

 

 

 

VAT Refund

500

0

461

 

 

 

Total Income

 

24698

23907

24785

 

 

 

 

 

 

 

 

 

 

 

Expenditure:

 

 

 

 

 

 

 

Clerk Salary

 

5635

3743

6091

 

 

 

Expenses

 

250

50

175

 

 

 

Office Allowance

200

0

200

 

 

 

Solicitors Fees

0

0

0

 

 

 

Chairman

 

0

0

0

 

 

 

Hire Hall

 

480

376

376

 

 

 

Audit

 

240

220

220

 

 

 

Subscriptions

 

0

0

0

 

 

 

Insurance

 

1192

794

794

 

 

 

Community (Section 137)

 

 

 

 

 

 

Newsletter

750

432

750

 

 

 

Handyman

1500

95

1000

 

 

 

Donations

250

1235

1235

 

 

 

Website

750

56

450

 

 

 

Open Spaces

 

4000

2786

4000

 

 

 

Cemetery

 

2500

1333

2500

 

 

 

Footpaths

 

50

0

50

 

 

 

Football Field Maintenance

110

0

110

 

 

 

Defibrillator

0

0

0

 

 

 

Elections

 

2750

0

2750

 

 

 

Misc. (eg. CSW)

75

188

200

 

 

 

 

 

20732

11308

20901

 

 

 

Capital Expenditure:

 

 

 

 

 

 

Avoncliff Carpark

0

0

0

 

 

 

Parish Room Donation

0

0

0

 

 

 

Road Safety Measures

0

0

0

 

 

 

Playground Equipment

500

0

500

 

 

 

New Trees

0

0

0

 

 

 

Notice Boards

 

100

0

100

 

 

 

Westwood Stores/PO Path

0

0

0

 

 

 

Neighbourhood Plan

2000

0

0

 

 

 

Ex-WC Functions

0

0

0

 

 

 

Nursery School

0

0

0

 

 

 

 

2600

0

600

 

 

 

Total Expenditure

23332

11308

21351

 

 

 

 

 

 

 

 

 

 

 

Net Income

 

1366

 

3,434

 

 

 

 

 

 

 

 

 

 

 

Balance B/F (31/3/17) as per FY2016/17 Annual Return:

 £  15,880.25

 

 

Forecast Balance C/F at 31 March 2018:

 £  19,164.25

 

 The Council noted the Financial Forecast and resolved that no action need be taken.

 c.         The Council noted that the Internal Auditor had completed the Financial Governance and Accountability Review and the Clerk stated that his report has been sent to the Chairman and had been circulated to councillors. He added that he was pleased to report that current practices were very much in accordance with Government requirements.

The Parish Council noted the recommendations contained within the Financial Review and Governance Report produced by the Internal Auditor and resolved that the ‘Recommended Amendments to the Financial Regulations’, detailed at Page 6 be incorporated in a revised version of the Financial Regulations and the practices detailed therein be implemented forthwith.

 d.         Cllr. Johnston stated that she would contact the Trustees of the Parish Room and enquire whether they supported the introduction of internet access at the Parish Room noting that the Parish Council may be prepared to fund it.

 e.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.

 The Clerk stated that a parishioner had indicated that he wished to donate a mower to the Parish Council. The Council considered this offer but resolved that it would be refused.

 Environmental.

a.         Cllr. J Adcock stated that the Parish Steward had conscientiously undertaken a wide range of tasks within the Parish many of them at his own initiative. The Council expressed its gratitude to the Parish Steward. Cllr. J Adcock commented that there is now a new ‘tasking and reporting’ process in operation involving a revised spreadsheet and this new system allowed greater visibility of the tasks undertaken. She read out the list of tasks recently undertaken by the Parish Steward.

 Cllr. J Adcock reported that a parishioner had stated that some existing street signs required cleaning/refurbishment and she would pass this task on to the Parish Steward.

 b.         The Council noted a request from a parishioner for a free parking bay to be made available at the Avoncliff Car Park for ‘blue badge’ holders. The Council considered this request but decided that such facilities already exist at Avoncliff and to take no further action.

 

Open Spaces.

 

a.         Cllr. Wheals reported the following on behalf of the Open Spaces Working Group:

 Westwood Park - The Central Path.

Despite efforts last year to reduce the growth of grass in the path (using a tar-based paint) it seems to be as bad as ever. If we want to ensure the path has an even longer life - it is now over 30 years old - we need to consider getting professional help. This may mean finding and paying for an expert company to deal with this issue and repair those parts of the surface that will make them more robust against future wear and tear and growth of grass. We estimate that, excluding the edges of the path where they meet the soil, only 1-2% of the surface area of the path is affected.

 The Council requested Cllr. J Adcock to investigate whether the Parish Steward could undertake the repair of the path.

 b.         Cllr. Wheals reported the following on behalf of the Open Spaces Working Group:

Westwood Park - Play Area.

The play area and equipment has been checked and is safe. A bolt with a hexagonal recessed fitting had been removed from one of the rear panels on the play equipment tower. This had not materially affected the safety of the play equipment but the bolt has been replaced with a different bolt that has an additional security feature preventing its casual removal. Cllr Philips has repaired the gate into the Play Area that had been damaged. The other play equipment is old but sound. According to the recent external assessment it is also safe. Grass has, as usual, started to grow over the safety matting in the play area; it will be pushed back during the winter. The tree overhanging the roundabout has started to shed its leaves. They will be cleared once leaf fall has finished.

 Footpaths.

a.         Cllr. Johnston stated that the metal barrier at the top of Path 26 that had been removed for a second time had been recovered it and it was now back in its original position. Cllr. Leader suggested that the barrier should now be secured to its base thereby preventing it being removed again and that the use of an epoxy resin may be suitable. The Chairman stated that he would investigate this proposed solution.

Cllr. Johnston commented that a new ‘No Cycling’ sign is required to deter cyclists from using this path.

b.         There was nothing significant to report.

 9.         Bradford on Avon Area Board/Community Area Transport Group.

Councillors noted the dates of the next Area Board and CATG meetings:

Bradford on Avon Area Board: 22 November 2017. Cllrs D and J Adcock stated that they would attend and Cllr. Bishop added that he would also attend if available.

Bradford on Avon Community Area Transport Group: 13 November 2017.

 10.       Dates of Meetings.

Councillors noted the dates of the next Parish Council Meetings:

 ·         4 December 2017, 8 January 2018, 5 February 2018 - Ordinary PC Meetings.

 11.       Any Other Business.

Exchange of views on matters not requiring a decision:

 Cllr. Mumford It is likely that in the medium term the existing play equipment in Westwood Park will need replacing and that it would be sensible to build up a fund to provide the finance for any new equipment. Councillors agreed with this suggestion and the Chairman stated that it should be addressed at the FY2018/19 Budget meeting in January 2018.

 Cllr. Leader He has met with a member of the Neighbourhood Plan Steering Group to discuss taking the Plan forward and it would appear that the original work of the NPSG had foundered as a result of a difference of view regarding development in the village between the Chairman of the NPSG and other members of the NPSG. He added that he was intending to have discussions with other past members of the NPSG.

 Clerk Cotswold Conservation Board request for a new member.

 The meeting concluded at 9.45hrs.

 Chairman                                                                                                        4 December 2017

Westwood Parish Council

ACTION LIST Meeting 6 November 2017

Action 1 (6/11/17)      Clerk.

To make payments.

 Action 2 (6/11/17)      Clerk.

To send comments to WC Planning applications.

 Action 3 (6/11/17)      Clerk.

To amend the Financial Regulations.

 Action 4 (6/11/17)      Cllr. J Adcock

To advise the Parish Steward of new tasks, including Westwood Park path.

 Action 5 (6/11/17)      Cllr. Johnston.

To contact Parish Room Trustees Provision of Internet access.

Action 6 (6/11/17)      Cllr. Bishop.

To examine means of permanently fixing the barrier at Path 26.

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