November Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

Go to last year(s)? 

  Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 4 November 2019

 Present

Cllr. J Bishop (Chairman)

Cllr. D Adcock

Cllr. J Adcock

Cllr. M Cartwright-Hignett

Cllr. J Johnston

Cllr. T Leeder

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

 Wiltshire Council Cllr. J Kidney attended (Part-time).

 There were five members of the public present initially.

 The Chairman took some Agenda items in a different sequence than shown in the minutes but the minutes have been written to accord with the Agenda.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from PCSO MacLachlan.

 3.         Declaration of Interests.

Cllrs. D & J Adcock expressed a personal interest in Agenda item 10 (Westwood Nursery School) and Cllr M Cartwright-Hignett expressed a pecuniary interest in Agenda item 9b (Planning application 19/09613/CLE).

 4.         Minutes of the Ordinary Parish Council Meeting held on 7 October 2019.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Wiltshire Council Report.

Cllr. Kidney gave a brief report on the following topics:

  •  The Wiltshire Recycling Centre at Trowbridge has now adopted ‘Winter hours’ i.e. 10 am to 4pm, Mondays to Wednesday inc. and weekends.
  • Fly-tipping There have been further successful prosecutions with a fine and costs of £4037 being imposed on one culprit.
  • Wiltshire Council has stockpiled some 11,000 tonnes of salt in anticipation of a hard Winter.
  • Wiltshire Council has purchased twenty-four new ‘Gritting Lorries’ and is also running a competition for children to give them each a unique name.
  • Wiltshire Council is supporting the national ‘Mental Health’ campaign.
  • Wiltshire Council has been voted as the most ‘Climate Friendly’ Authority in the country and it is now concentrating on reducing carbon emissions from its own buildings and has allocated over £5m for this project with a view to making substantial annual savings.
  • Bath/BANES has published its latest proposals for a ‘Clean Air Zone’ and it would appear less restrictive than previously envisaged.
  • The next CATG is to be held on 11 November and the Area Board on the 26 November (earlier start of 5.30pm) and its theme is to be ‘Health Matters’.
  • There is an opportunity for young athletes aged 8 to 18 to obtain grant funding to pursue their interest that will run until 18 November.

 The Clerk reported that the new ‘No Cycling’ sign on Path 29 at the Avoncliff Hill end of Path 29 was too small and hardly noticeable and needed to be replaced with a larger, more prominent sign. Cllr. Kidney stated that he had taken this issue up with the Rights of Way Officer at Wiltshire Council and had been informed that as there was no ‘prohibition order’ relating to that path a ‘formal’ sign could not be displayed. The Clerk commented that he was unconvinced by that argument.

 6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. Following representations from members of the public, the Chairman reconvened the meeting.

 7.         Community Policing Team (CPT).

a.         There was no report.

b.         There were no matters raised.

 8.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Phillips reported that the latest CSW patrol had now been completed and he gave the following report that had been sent by the Chairman of the CSW (shown in italics):

 We were last counting over the fortnight from 7th October.  The percentage of speeders over the period was about 9.5% overall which is slightly below what we have experienced recently.  However some counts were particularly bad with Tuesday morning at the New Inn at 22%, and Thursday evening at The Croft & Farleigh View at 15% & 28% respectively.

 I have the information for installing Speed Watch Fixed Plate Signage and will hopefully have them installed this year.  I hope this will result in a drop in the percentage of speeders.

 Cllr. Leeder gave a report on the use and benefits of using ‘Autospeeding Cameras’ for detecting and recording speeding motorists as adopted by Community Speed Watch schemes in some Somerset villages, such as Hinton Charterhouse - and that their use avoided the need for a CSW Team and thereby also avoided the abuse often suffered by members of the CSW Team. He commented that he had discussed the subject with the Managing Director of the company that designed and produced the device.

Cllr. Leeder described how the device works and how the data collected can be analysed and used by the police to detect and prosecute errant motorists. He commented that such a device has not received universal support from police forces locally and that this was possibly related to data analysis issues and financial issues concerning the penalty fines collected. He also explained the implications of the General Data Protection Requirements when using these devices and contrasted similar issues when undertaking CSW Patrols.

 The Chairman thanked Cllr. Leeder for such a comprehensive report and invited him to seek information regarding the use of the devices by police forces and to seek testimonials in relation to their use.

 9.         Working Groups Working Group Reports.

Cemetery. 

There was nothing reported.

 Planning.

a.         The Council noted the status of extant planning applications thus:

 

19/02965/FUL

 

9 Ancliff Square

Conversion of Loft Space to form additional bedroom and bathroom.

Approved

19/08478/TCA

Ancliff Square

T1 - Holly tree - all over reduction of 1m - 2m T2 - Cotoneaster - remove T3 - Calalpa tree - pollard

Approved

19/08855/FUL

 

118 Upper Westwood

Front and Rear extensions/alterations and a new garage with carport

Pending

 b.         The Parish Council examined the following planning applications and resolved to send the comments (shown in italics) to Wiltshire Council:

 

 

19/09561/FUL

 

1 Lister Grove

Two storey side extension

 

New

 The Parish Council has no objections to this proposed development.

 

19/09613/CLE

17 Staples Hill

Use of building as an independent dwelling for a period in excess of four years.

 

New

 The Parish Council has no evidence that it has been used as a separate or independent dwelling.

 c.         The Clerk stated that no further planning applications had been received since 28 October 2019

d.         There were no other matters raised.

 Finance.

a.         The Clerk reported the current financial position at 4 November 2019 thus:

Lloyds A/C 1643417




Bank Statement

£28,643.95

30-Sep-19


NB Cheque 1789 - £111.60 Not Debited


(HMRC PAYE Month 3) - 24/6/19






Credits (1 October 2019 to 31 October 2019):

HMRC PAYE Month 6

 £                                     111.80



 £                                     111.80




Debits (1 October 2019 to 31 October 2019):

Clerk's Salary (September) - Standing Order

 £                                     558.56

Clerk's Expenses (September)


 £                                          5.01

HMRC PAYE Month 6


 £                                     111.80

Playsafety (RoSPA)


 £                                       86.40

Glasdon (P Phillips)


 £                                       22.97

XYZ Web Ltd


 £                                       65.00

Zurich Municipal Insurance


 £                                     130.30

D Downes


 £                                     599.00

R Meggs (K6 Uppers)


 £                                       51.20

P Phillips (Play Area Slats)

 £                                       10.44



 £                                  1,640.68




Balance at 31 October 2019


£27,115.07




Credits (1 November 2019 to 4 November 2019):

None

 £                                              -  



 £                                              -  




Debits (1 November 2019 to 4 November 2019):

Clerk's Salary (October) - Standing Order

 £                                     558.56



 £                                     558.56




Balance at 4 November 2019


£26,556.51




Lloyds A/C 7573321

Bank Statement

 £                                  2,344.63

31-May-19





Credits:



09/06/2019 Interest (Approx)


 £                                          0.10

09/07/2019 Interest (Approx)


 £                                          0.10

09/08/2019 Interest (Approx)


 £                                          0.09

09/09/2019 Interest (Approx)


 £                                          0.08

09/10/2019 Interest (Approx)


 £                                          0.10



 £                                          0.47

Debits:



None

 £                                              -  



 £                                              -  




Balance at 4 November 2019

 £                                  2,345.10




National Savings Account (Park Fund)

Balance at 31 December 2018

 £                                  6,986.93




Credits:



Interest 1/1/18 to 31/12/18:

 £                                       50.67

Transfer from Lloyds A/C 01643417

 £                                10,000.00



 £                                10,050.67




Debits:



None


 £                                              -  




Balance at 4 November 2019:

 £                                17,037.60




Total Funds at 4 November 2019


 £                                45,939.21




Payments to be authorised 4 November 2019

Clerk's Salary (November)

 £                                     558.56

(To be paid 1 December 2019)



Clerk's Expenses (October)

 £                                       34.59

HMRC PAYE Month 7

 £                                     111.60

The Print Centre


 £                                       68.00

D Downes

 £                                  1,070.00


 £                                  1,842.75

 b.         The Clerk presented the following Financial Forecast:

 

FINANCIAL FORECAST at 31 OCTOBER 2019 - Westwood Parish Council

(Includes all Payments and Receipts at 31 October 2019)












ITEM


AGREED

Actuals

Estimated




(Description)


BUDGET

FY19/20

FY19/20






FY2019/20

at 31/10/19

At 31/3/20




Income:








Precept


25500

25500

25500




Grant


0

0

0




Interest NSC


45

0

50




Interest Res


3

1

3




Cemetery Fees

750

0

500




Lettings


150

36

75




Misc (Defibrillator)

0

0

0




VAT Refund

210

0

0




Total Income


26658

25537

26128












Expenditure:








Clerk Salary


6694

3889

6682




Expenses


175

151

175




Office Allowance

200

0

200




Solicitors Fees

0

0

0




Chairman


0

0

50




Hire Hall


375

26

375




Audit


360

360

360




Subscriptions


0

40

40




Insurance


875

883

883




Community (Section 137)







Newsletter

750

516

750




Handyman

1000

116

500




Donations

250

551

552




Website

750

13

500




Open Spaces


4500

2553

4500




Cemetery


2500

1624

2750




Footpaths


50

0

50




Football Field Maintenance

110

0

110




Defibrillator

0

0

0




Elections


2750

0

2750




Misc.

100

71

100






21439

10793

21327




Capital Expenditure:







Avoncliff Carpark

0

0

0




Parish Room Donation

0

0

0




Road Safety Measures

2500

279

0




Playground Equipment

10000

0

0




New Trees

0

0

0




Notice Boards


150

0

100




Neighbourhood Plan

500

0

250




Nursery School

0

155

1500






13150

434

1850




Total Expenditure

34589

11227

23177












Net Income


-7931


2,951












Balance B/F (31/3/19) as per FY2018/19 Annual Return:

 £       31,956.00



Forecast Balance C/F at 31 March 2020:

 £       34,907.00











Play Area Project

£17,038














Available PC Balance:

 £        17,869.00





(Forecast - 31/3/20)















 The Council resolved that the finances were in good order and that no action need be taken.

 c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ above.

 Environmental/Highways.

a.         Cllr. J Adcock stated that the Parish Steward had cleared the drains and that she would ask him to check the Grit Bins to ensure that they are full.

b.         There was no specific report from the WATCH Group.

 Open Spaces.

a.         Cllr. Phillips stated that the monthly Inspection of the Play Area confirmed that all equipment was in a safe state except that the Play Area surface was becoming very worn and was torn. Cllr. Mumford agreed to request a colleague to inspect the safety surface and to comment on a possible repair programme.

Cllr. Phillips added that the fence at the Nursery School had a rotten post.

The Clerk stated that the Jubilee Bench seat in the Park had been damaged. Cllr. Phillips stated that he would investigate the problem and would see if it could be mended.

 Cllrs. Cartwright-Hignett, Johnston and Mumford were thanked for their report on a possible package of play equipment that could form the basis of the refurbishment/replacement programme and it was noted that the nominated equipment had been based on the recent report submitted by Westwood School students. It was agreed to put this subject on hold for the time being.

 The Council resolved unanimously to exclude members of the public from this meeting at this point because publicity of this matter would prejudice the public interest by reason of the confidential nature of the business.

 The Clerk explained the current position regarding the dispute with parishioners that trees on the Playing Field were causing damage to their property. He commented that he had had discussions with Zurich Municipal (the PC’s Insurers) and Forrester, Sylvester & Mackett (the PC’s solicitors) and he explained the details of those conversations. He explained that the ownership of the trees was not clear as they delineated a boundary between the Playing Field owned by the Parish Council and the parishioners’ property and the Title Deeds and related plans failed to clarify the issue. The Clerk stated that the parishioners’ solicitors had asserted, supported by some evidence, that the trees were on the Playing Field side of the ‘assumed’ boundary an assertion not fully supported when detailed inspection of the site was undertaken by councillors and the Clerk. He added that the Parish Council had been invited to take mitigating action in respect of the trees. Further discussion ensued at the end of which the following resolutions were adopted unanimously by the Parish Council:

 Resolution 1 -  That the Clerk engages Forrester, Sylvester & Mackett to represent the Parish Council on this matter.

Resolution 2 That an amicable solution to the claim is sought without the need for potentially costly court proceedings. Details of a possible solution were agreed. The Clerk was asked to pursue this solution with the PC’s solicitors.

 The Chairman announced that the public could be readmitted.

 Footpaths.

a.         Cllr. Johnston on behalf of the Footpath Working Group stated that she had nothing to report.

b.         There was nothing reported.

 10.       Westwood Nursery School.

The Clerk gave a report on the current position regarding the Nursery School building and the transfer of the responsibility of the utilities to the Parish Council.

Cllrs. D & J Adcock and Johnston offered to undertake regular inspections of the building and the Clerk was asked to produce an ‘Inspection Check List’ for the building. He requested that such Check Lists are retained.

The Clerk stated that, to date, three expressions of interest had been received regarding its future use although no details had yet been provided. The Clerk was asked to invite ‘expressions of interest’ in the next edition of the Westwood Update with a closing date of 31 January 2020 for their receipt.

 The Clerk commented that the decision on the future use of the building would be a difficult one for the Council to make and that it would take some time to arrive at that point. He added that it was essential to take into account local views regarding its use and to remain cognisant regarding traffic issues.

 11.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

The Council noted that the next CATG Meeting is to be held on 11 November. Cllr. J Adcock stated that she would be attending the next Area Board meeting on 26 November.

 12.       Neighbourhood Plan.

Cllr. Leeder reported that he had received a reply from Troy Neighbourhood Planning Consultancy that he had sent to all councillors and the Clerk.

At the invitation of Cllr. Leeder, the Council resolved that Troy Consultancy undertakes a review of the existing Neighbourhood Plan at a cost of £1500, subject to that sum being entirely met by available grants and not from the Parish Council funds.

 13.       Westwood Parishioners email List.

The Council resolved to develop and promote an ‘email List’ scheme and Cllr. Marianne Cartwright-Hignett stated that she would undertake this task.

 14.       Date of Next Meeting.

Councillors noted the dates of the forthcoming Ordinary Parish Council Meetings:

  •  Ordinary Parish Council Meeting Monday 2 December 2019.
  • Ordinary Parish Council Meeting Monday 6 January 2020.

 15.       Any Other Business.

Exchange of views on matters not requiring a decision.

 ·         In response to a question from Cllr. Mumford, the Clerk confirmed that Acer Tree Surgeons had been requested to survey the trees in Westwood Park many of which were beginning to become entangled with neighbouring trees and to propose a costed work programme for pruning/husbandry regarding the trees.

  •  Cllr. J Adcock questioned whether the Village Shop was still trading. No-one could provide a definitive reply.

 The meeting concluded at 10.10pm

  

Chairman                                                                                                        2 December 2019

Westwood Parish Council  


ACTION LIST Meeting 4 November 2019

 

 Action 1 (4/11/19)      Cllr. Leeder.

To investigate use of ‘autospeed’ devices plus testimonials.

 Action 2 (4/11/19)      Clerk.

To write to WC - Planning.

 Action 3 (4/11/19)      Clerk.

To make payments.

 Action 4 (4/11/19)      Cllr. Adcock.

To ask Parish Steward to check/fill Grit Bins.

 Action 5 (4/11/19)      Cllr. Phillips.

To investigate repair of Jubilee Bench seat.

 Action 6 (4/11/19)      Cllr. Mumford.

To investigate Play Area Safety Surface repair.

 Action 7 (4/11/19)      Clerk.

To contact Forrester, Sylvester & Mackett.

 Action 8 (4/11/19)      Clerk.

To place note in Westwood Update NS Use ‘Expressions of Interest’.

 Action 9 (4/11/19)      Cllr. Cartwright-Hignett.

To develop ‘email List’..

 Action 10 (4/11/19)    Cllr. Leeder

To contact Troy NP Review.

 Action 11 (4/11/19)    Clerk.

To produce NS Check List.

 

<< Previous 1 2 Past year & earlier meetings>>

Content Management Powered by CuteNews