October Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 7 October 2019

 Present

Cllr. J Johnston (Vice-Chairman and acting Chairman)

Cllr. J Adcock

Cllr. M Cartwright-Hignett

Cllr. T Leeder

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

 

Wiltshire Council Cllr. J Kidney attended (Part-time).

 There were ten members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Parish Cllrs. D Adcock and J Bishop and from PCSO MacLachlan.

 3.         Declaration of Interests.

Cllr. J Adcock expressed a personal interest in Agenda item 10 (Westwood Nursery School) and Cllr G Mumford expressed a pecuniary interest in Agenda item 9a (Planning application 17/08216/VAR).

 4.         Minutes of the Ordinary Parish Council Meeting held on 2 September 2019.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Wiltshire Council Report.

Cllr. Kidney gave a brief report on the following topics:

  •  There is a public consultation in respect of the Joint Strategic Need Assessment that seeks to identify key public health priorities and he encouraged all parishioners to participate in the consultation adding that full details are on the Wiltshire Council website.
  • The latest proposals for the Bath Clean Air Zone have been published and there is a consultation on the proposals currently being undertaken by BANES Council ending on 20 October.
  • The recommendations of the Local Government Boundary Commission have added South Wraxall and Monkton Farleigh to the Electoral Division of Winsley and Westwood.
  • The next Area Board is to be held on 26 November at St Margaret’s Hall commencing at 6pm. He added that the subject is to be ‘Health Matters’ and will address the proposed changes at the Bradford on Avon Health Centre.
  • This week is ‘Libraries Week’, concentrating on the provision of digital services.
  • There is an opportunity for young athletes aged 8 to 18 to obtain grant funding to pursue their interest that will run until 18 November. He commented that, so far, thirty-nine young people have benefitted from the scheme.
  • The Friends of the Earth have voted Wiltshire as the ‘Best Environmentally Sensitive County’ in the country.

 Cllr. J Adcock queried the progress of establishing local youth facilities following the discussions that had taken place with the Youth Services provider. Cllr. Kidney replied stating that key personnel involved will be attending the next Area Board meeting.

 The Clerk reported that the new ‘No Cycling’ sign on Path 29 was too small and hardly noticeable and that it had been placed at the wrong end (eastern end) of Path 29. The Clerk commented that the sign should be of a size easily seen and affixed to a post at the Avoncliff Hill end of Path 29 as had been the case of the original sign which had now been absent for some time. Cllr. Kidney agreed to take this matter up with Wiltshire Council Rights of Way Officer.

 6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. Following representations from members of the public, the Chairman reconvened the meeting.

 7.         Community Policing Team (CPT).

a.         The Clerk stated that PCSO MacLachlan had contacted him prior to the meeting and that PCSO MacLachlan had received the Monthly Report and that he would forward it to the Clerk for distribution to all councillors.

b.         There were no matters raised.

 8.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Phillips reported that the latest CSW patrol was now taking place and that it was too early to comment on the results.

 There ensued a lengthy discussion on the use and benefits of using ‘Autospeeding Cameras’ for detecting and recording speeding motorists as adopted by Community Speed Watch schemes in some Somerset villages, such as Hinton Charterhouse. Cllr. Phillips stated that details of the scheme had been passed to Wiltshire Police who were aware of the scheme but would not support its deployment in Wiltshire. Councillors expressed their dismay at the apparent Luddite approach of Wiltshire Police who had argued that their structure and processes could not support such a scheme when it was clear to councillors that the scheme had great merit and was operating very successfully in Somerset. The Council resolved that Cllr. Kidney is to be asked to become involved in this issue and Cllr. Cartwright-Hignett agreed to contact Cllr. Kidney.

 9.         Working Groups Working Group Reports.

Cemetery. 

There was nothing reported.

 Planning.

a.         The Council noted the status of extant planning applications thus:

 

 

17/08216/VAR

 

 

Land North of 146 Upper Westwood

Provision of two self-contained camping pods etc

 

Refused on Appeal

19/02965/FUL

 

9 Ancliff Square

Conversion of Loft Space to form additional bedroom and bathroom.

Pending

18/11885/FUL

 

The Yard, Westwood

Change of use from agricultural (equestrian) to mixed use equestrian and dog day care facility for maximum 20 dogs

Approved

(Temporary Approval)

19/08511/TCA

Avoncliff Railway Station

Crown lift all Trees ( various species) to 3m from ground level

No Objection

19/08478/TCA

Ancliff Square

T1 - Holly tree - all over reduction of 1m - 2m T2 - Cotoneaster - remove T3 - Calalpa tree - pollard

No Objection

 b. The Parish Council resolved that it had no objection to the following planning application:

 

19/08855/FUL

 

118 Upper Westwood

Front and Rear extensions/alterations and a new garage with carport

New

 c.         The Clerk stated that no further planning applications had been received since 1 October 2019

d.         Cllr. Cartwright-Hignett stated that the Environmental Agency had been contacted regarding the Avoncliff Weir and that the condition of the weir and the recent very low river levels at Bradford on Avon had emphasized the need to seek a solution to the ownership and maintenance of the weir. She added that Cllr. Kidney was keen to bring the two sides together and to seek an amicable solution.

 Finance.

a.         The Clerk reported the current financial position at 7 October 2019 thus:

 

Lloyds A/C 1643417

Bank Statement

£17,842.63

31-Aug-19


NB Cheque 1789 - £111.60 Not Debited


(HMRC PAYE Month 3) - 24/6/19






Credits (1 September 2019 to 30 September 2019):

HMRC PAYE Month 5

 £                                     111.60

WC Precept (Part)


 £                                12,750.00



 £                                12,861.60




Debits (1 September 2019 to 30 September 2019):

Clerk's Salary (August) - Standing Order

 £                                     558.56

Clerk's Expenses (August)


 £                                       11.31

HMRC PAYE Month 5


 £                                     111.60

Glasdon Ltd (Waste Bins)


 £                                     489.10

The Print Centre


 £                                       59.71

PKF Littlejohn


 £                                     240.00

D Downes

 £                                     590.00



 £                                  2,060.28




Balance at 31 August 2019


£28,643.95




Credits (1 October 2019 to 7 October 2019):

None

 £                                              -  



 £                                              -  




Debits (1 October 2019 to 7 October 2019):

Clerk's Salary (September) - Standing Order

 £                                     558.56



 £                                     558.56




Balance at 7 October 2019


£28,085.39




Lloyds A/C 7573321

Bank Statement

 £                                  2,344.63

31-May-19





Credits:



09/06/2019 Interest (Approx)


 £                                          0.10

09/07/2019 Interest (Approx)


 £                                          0.10

09/08/2019 Interest (Approx)


 £                                          0.09

09/09/2019 Interest (Approx)


 £                                          0.08



 £                                          0.37

Debits:



None

 £                                              -  



 £                                              -  




Balance at 7 October 2019

 £                                  2,345.00




National Savings Account (Park Fund)

Balance at 31 December 2018

 £                                  6,986.93




Credits:



Interest 1/1/18 to 31/12/18:

 £                                       50.67

Transfer from Lloyds A/C 01643417

 £                                10,000.00



 £                                10,050.67




Debits:



None


 £                                              -  




Balance at 7 October 2019:

 £                                17,037.60




Total Funds at 7 October 2019


 £                                47,467.99




Payments to be authorised 7 October 2019

Clerk's Salary (October)

 £                                     558.56

(To be paid 1 November 2019)



Clerk's Expenses (September)

 £                                          5.01

HMRC PAYE Month 6

 £                                     111.80

R Meggs (Telephone Box)


 £                                       51.20

RoSPA Safety Inspection


 £                                       86.40

Zurich Insurance (Nursery School)


 £                                     130.30

Glasdon UK


 £                                       22.97

XYZ Web Ltd


 £                                       65.00

P Phillips (Play Area Fence Slats)


 £                                       10.44

D Downes

 £                                     599.00


 £                                  1,640.68

 b.         The Council resolved to make the payments shown under ‘Payments to be authorised’ above.

 Environmental/Highways.

a.         Cllr. J Adcock stated that some of the footways in Westwood, such as those at Boswell Road and Tynings Way are in a poor state cracked and weed infested and she would add them to the list for the Parish Steward to take action. Cllr. Phillips added that the drain opposite Friary Close, near to Ashlars, was blocked and needed clearing. Cllr. Johnston commented that weed-killing throughout the village was needed.

 b.         In response to a request from the WATCH Group, the Parish Council resolved that the Clerk is to write to Wiltshire Council to enquire what progress had been made in serving the relevant notices to protect Becky Addy Woods from damage.

 The Clerk stated that subsequent to the last meeting, the Chairman and Clerk were informed by the owner of the Ash trees referred to at Paras 5 and 9 (Environmental/Highways b) of the September PC minutes that one Ash tree was felled because of serious safety concerns and the other Ash tree which the Parish Council had been wrongly informed was also likely to be felled will be carefully nurtured by the owner to prolong its life. The owner has confirmed that both actions were recommended by, and supported by, a qualified aborculturist.

c.         The Clerk reported that a parishioner had written to the Parish Council requesting that consideration is given to providing a Bus Shelter outside the Village Shop primarily for use by school children waiting for the school buses. Councillors commented that such a request had been considered previously but the cost likely to be around £5500 and the difficulties in obtaining agreement over its exact siting had precluded obtaining agreement to pursue the project. Councillors discussed the subject at length and concluded that it would not agree to the provision of a Bus Shelter as current circumstances were little different to those that obtained previously.

 d.         There were no other matters raised.

 Open Spaces.

a.         Cllr. Phillips stated that the Annual Inspection of the Play Area by Playsafety (RoSPA) had taken place and although the Playsafety Report commented that some minor remedial work was proposed for some items of Play Equipment and the Safety Surface, there were no significant or safety issues that required attention. Cllr. Mumford agreed to request a colleague to inspect the safety surface and to comment on a possible repair programme.

Cllr. Phillips confirmed that he had repaired the Play Area fence with new slats, recently purchased.

Cllr. Cartwright-Hignett stated that it may be possible to progressively replace the existing safety surface with a new one without compromising the work necessary to renovate and improve the Play Area when the proposed future project is undertaken. Cllrs, Cartwright-Hignett, Johnston and Mumford agreed to jointly examine the recent report submitted by Westwood School students that identified preferred play equipment and to propose a possible package of play equipment that could form the basis of the refurbishment/replacement programme. The Clerk stated that he would wish to see the project managed and supervised by a reputable Play Area company experienced in providing such facilities. Cllr. J Adcock commented that the Play Area Project may well be a suitable candidate to attract Area Board grant aid.

 b.         The Council noted the correspondence from a parishioner regarding a discarded tree trunk in a ditch at the Playing Field and the nuisance of an overgrown hedge that runs alongside his property but is the responsibility of the Parish Council. The Parish Council resolved that Mr Downes is requested to take the necessary action in respect of both of the matters.

 c.         The Clerk reported that a parishioner had contacted the Parish Council regarding his proposal to replace the existing Lleylandii hedge that he owns and that runs between his property and the Playing Field and that he had requested access to the Playing Field for contractors’ vehicles when undertaking the work. Councillors thanked the parishioner for contacting the Council and resolved that access would be allowed providing that the contractor(s) is required to reinstate the Playing Field to its original condition.

 Cllr. Phillips stated that he had now replaced the Dog Waste/Litter Bins as agreed at previous Parish Council meetings. He added that he had a spare bin that could be used at an agreed location.

 Footpaths.

a.         Cllr. Johnston on behalf of the Footpath Working Group stated that she had nothing to report.

 b.         Cllr. Leeder stated that there was a fallen tree on Path 18 that needed clearing. Cllr. Cartwright-Hignett stated that she would investigate its exact location and advise the Clerk of any action that may be necessary.

 10.       Westwood Nursery School.

The Council noted the closure of the Nursery School after almost forty years and councillors expressed their sadness and disappointment at the news. The Clerk was asked to write a letter to the Nursery School Management Committee thanking it for its work over the years in providing this facility. The Council learned that financial difficulties, fewer numbers attending, restricted hours and the plethora of legislative requirements conspired to force the closure of this small Committee-led Nursery School. The future, it was observed, lay with the larger business-led Nursery Schools that can accommodate the additional legislative requirements and also offer extended hours provision.

The Clerk explained that the utilities were currently being transferred to the Parish Council and that he had insured the building with Zurich Municipal with effect from the day prior to the closure date of 27 September. He commented that there will now be some extra costs that will need to be borne by the Parish Council as yet unquantified.

 The Clerk stated that the Parish Council will need to decide the future of the building but any decision must be influenced by the views of parishioners and that the use of the building must be for the benefit of the Westwood community and sympathetic to local needs. This view was endorsed by councillors. Councillors noted the concerns expressed by members of the public during the Adjournment regarding vehicle parking and vehicle movements when the Nursery School existed and the councillors were implored to seek a use for the building that avoided such problems or to find a solution to them.

 The Clerk stated that there had been three expressions of interest from individuals regarding the future use of the building. The Council resolved that in the first instance, expressions of interest are to be sought followed by an outline Business Plan before any decision regarding its future use is made. It was agreed to put a note regarding ‘expressions of interest’ in the Westwood Update and on the noticeboards.

The Council noted that a decision on its future use is some months away.

 11.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

The Council noted that the next CATG Meeting is to be held on 11 November. Cllr. J Adcock stated that she would be attending the next Area Board meeting on 6 November.

 12.       Neighbourhood Plan.

Cllr. Leeder reported that he is awaiting a reply from Troy Neighbourhood Planning Consultancy regarding

support they can give to the Parish Council in developing a Neighbourhood Plan. He said that he had contacted them again very recently.

 13.       Date of Next Meeting.

Councillors noted the dates of the forthcoming Ordinary Parish Council Meetings:

  • Ordinary Parish Council Meeting Monday 4 November 2019.
  • Ordinary Parish Council Meeting Monday 2 December 2019.

 The Clerk stated that he had booked the Parish Room for Parish Council/Annual Parish meetings in 2020 as follows:

6 January, 3 February, 2 March, 6 April, 4 May, 6 May, 1 June, 6 July, 7 September, 5 October, 2 November, 7 December.

 14.       Any Other Business.

Exchange of views on matters not requiring a decision.

 Cllr. Leeder Agreed to investigate the technical issues/data processing associated with the ‘Autospeeding Cameras’

Cllr. Cartwright-Hignett Westwood parishioners email list. To be added to the Agenda of the November Parish Council meeting.

Cllr. Phillips Does the site at the top of Lyefield Lane comprise contaminated material?

 The meeting concluded at 9.40pm

 

Chairman                                                                                                        4 November 2019

Westwood Parish Council  

ACTION LIST Meeting 7 October 2019


Action 1 (7/10/19)      Cllr. Cartwright-Hignett.

To contact Cllr. Kidney - ‘Autospeeding Cameras’.

 Action 2 (7/10/19)      Clerk.

To write to WC - Planning.

 Action 3 (7/10/19)      Clerk.

To make payments.

 Action 4 (7/10/19)      Clerk.

To write to WC CAONB (Becky Addy Woods) - Progress.

 Action 5 (7/10/19)      Clerk.

To write to parishioner Bus Shelter.

 Action 6 (7/10/19)      Cllr. Mumford.

To investigate Play Area Safety Surface repair.

 Action 7 (7/10/19)      Cllrs. Cartwright-Hignett, Johnston, Mumford

To note School Play Equipment Report and propose new play equipment.

 Action 8 (7/10/19)      Clerk.

To contact Mr Downes Overgrown hedge, Tree trunk.

 Action 9 (7/10/19)      Cllr. Cartwright-Hignett.

To investigate fallen tree Path 18.

 Action 10 (7/10/19)    Clerk.

To write to NS Management Committee Thanks.

 Action 11 (7/10/19)    Clerk.

To put Nursery School building ‘Expressions of Interest’ notices on Noticeboards.

 

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