September Minutes


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Minutes of the meeting of Westwood Parish Council held at Westwood with Iford Primary School, Westwood at 7.30pm on Monday 5th September 2016


Cllr. J Johnston           Chairman

Cllr. T Leeder

Cllr P Phillips

Cllr. A Wheals

 Mr. R Coleman           Clerk


Wiltshire Council, Cllr. M Macdonald attended.

 There were nine members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

2.         Apologies.

Apologies for non-attendance were received from Cllrs. Bishop, D Adcock, J Adcock and from PCSO Andrew MacLachlan of the Community Policing Team.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 4 July 2016.

The Chairman signed the minutes of this meeting as a true and accurate record.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 The meeting was then reconvened.

 6.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting and  the Clerk summarised the main points in the report relating to local incidents for the benefit of the meeting.

 This report relating to ‘Local Crimes’ is reproduced in full below, shown in italics:


Crime Exceptions are the volume of crime that exceeds the levels we would expect over a specified period. This is based on evaluation of data, over like to like periods historically. 

There have been no crime exceptions over the previous two months, with all ‘crime types’ falling slightly below or at average of what we would usually expect to see.

Throughout August, there has been one report of a dwelling burglary which occurred in St Aldhelm Road. Entry was gained via an open window, and alcohol and cigarettes were reported to have been stolen from the address. A 23 year old female has been arrested in relation to this, and is currently on Police Bail pending further enquiries.

For a detailed breakdown of the crime in your area visit…


Crime statistics 5th August 5th September 2016

 There have been 27 reported incidents for the Bradford Rural beat of which 4 occurred in Westwood. This compares to 25 rural incidents the previous period of which 1 was in Westwood. These are broken down as follows (last period in brackets):


Rural beat



Anti Social Behaviour (Personal)

1 (0)

0 (0)


Anti Social Behaviour (Nuisance)

1 (1)

1 (0)

18/08 Report of car repeatedly racing around the roads in Lower West. PCSO MacLachlan spoke to driver.


0 (0)

0 (0)



2 (1)

1 (1)

11/08 Lye Green. Stables entered and items stolen. Closed undetected.

Drug Offences

0 (1)

0 (0)


Criminal Damage

3 (3)

0 (0)


Theft and Handling

1 (3)

0 (0)


Public Order

0 (3)

0 (0)



6 (4)

0 (0)



0 (0)

0 (0)


Concern for Safety

2 (1)

0 (0)


Domestic related

2 (4)

0 (0)


Suspicious Circumstances

2 (1)

0 (0)


Transport related

6 (3)

2 (0)

07/08 RTC Injury Westwood Rd Crossroads. Bike V car car driver reported for Careless Driving.

04/09 Boswell Rd RTC non injury.

 Other incidents of interest.

Visits from door to door salesmen continue and our advice is always to politely close the door and call 101.

 Success Stories.

Hayley Beaven from Holt has been found guilty of Supplying Class A drugs and is awaiting sentence.

 In closing.

Please feel free to give out my mobile number to anyone who would like to contact me:

 PCSO Andrew MacLachlan 0752 897 2236

 “Like” our Facebook page Bradford on Avon NPT

Sign up to Community Messaging at

 Community Coordinator Pc 2446 Charly Chilton :

Deputy Sector Head Ps 1801 Louis McCoy :           

Sector Head Insp 2517 Brain :

 b.         There were no other matters raised.

 7.         Neighbourhood Plan.

a.         Cllr. Leeder reported that the NPSG is awaiting a confirmed date when Chris Roe of Wiltshire Council can attend in order to provide advice on the content of the draft Neighbourhood Plan and until that meeting has taken place there is nothing further to report.

 b.         There were no further actions identified.

 8.         Westwood Road Safety/Community Speed Watch (CSW).

Cllr. Wheals provided the Clerk with a written report of his presentation at the Parish Council meeting. This report is shown below (in italics):

 While the village enjoyed the summer holidays in August, the CSW team were hard at work for 7.5 hours monitoring vehicle speeds and reporting speeders to the police. A total of 1119 vehicles were recorded of which 107 were measured as speeding, including 34 who were driving at 50% above the 20mph speed limit.

To monitor speeds we use an approved and calibrated laser Speed Indicator Device (SID) that enables us to measure vehicle speeds. Until now we have shared the use of a SID with three other teams in this area. An additional SID has now been acquired for these teams so that from henceforth we will have only one other team with whom we will share; thus we will have access to a SID for up to 4 weeks at a time. This will not mean an increase in the number of periods of checking (that have been prescribed by the central CSW organisers) but will enable us to have more flexibility and thus go out again at a later date if we get “rained off” during an earlier session.

 9.         Westwood Stores/Post Office.

The Council noted the presentation given by Ray Parsons during an Adjournment regarding the future of the local shop and Post Office. The views from the public whose wholehearted support for the shop and Post Office were expressed during the adjournment were also noted by the Council. The Council resolved to take the following actions:

 ·         To seek support for the retention of the shop/Post Office from interested parties, including those parties that provide grant funding for such initiatives.

·         To place an article on the website and Westwood Update seeking support from members of the local community to establish a Working Party/Sub-Committee to investigate ways of retaining the shop/Post Office.

 Cllr. Philips agreed to take the lead with these actions.

 10.       Sub-Committees Sub-Committee Reports.


The Council resolved to request James Long (Masons) Ltd to undertake a safety inspection of the cemetery.

The Chairman commented that Mr Downes had made an excellent job of repairing the cemetery gate.


a.         The Council noted the status of extant planning applications thus.



Land at Iford Lane, Iford

New dwelling (Revised Plans)




Avon Villa, 155 Avoncliff

Demolition of ungainly mid C20th blockwork extension and provision of new timber clad extension





16 Staples Hill

Erection of 12 wall-mounted Solar Panels on the external south facing rear wall.


 The Clerk reported that he had not received any comments from councillors regarding planning application 16/05578/FUL. The Council resolved that it had ‘No Comments’.

 b.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics):


Katie Yeoman

1 The Pastures

Demolition of existing conservatory and proposed extensions and alterations (re-submission of 16/03410/FUL)




The Council has no objections to this proposed development

The Council noted that the following Tree Preservation Orders had been made by Wiltshire Council:

 2016/00003/IND          119A Upper Westwood           Beech Tree

2016/00004/IND          120 Upper Westwood             Ash Tree

 c.         There were no planning applications received after 29 August 2016.

d.         The Council noted the correspondence from a parishioner regarding the building of a chalet style/shed and following confirmation that this matter had already been reported to the Wiltshire Council Enforcement Team, the Council resolved that no further action was necessary.

e.         There were no other planning matters reported.


a.         The Clerk reported that he had received the completed Annual Return for FY2015/16 from the External Auditor confirming that all matters were satisfactory and added that there were no matters that had to be brought to the attention of the Parish Council. He presented the Annual Return to the Chairman and Council to confirm this fact. On behalf of the Parish Council, the Chairman thanked the Clerk for his conscientiousness.

 The Clerk reported the current financial position thus:

Lloyds A/C 1643417





Bank Statement

 £             3,896.68








Credits (1 July 2016 to 31 July 2016):

HMRC PAYE (R P Coleman) - Month 3


 £                                 150.00

HMRC PAYE (R P Coleman) - Month 4


 £                                 150.40




 £                                 300.40





Debits (1 July 2016 to 31 July 2016):

Clerk's Salary (June) - Standing Order


 £                                 375.64

Clerk's Expenses (June)


 £                                   19.09



 £                                 150.00

Westwood School Hall Hire



 £                                 120.00

St Johns CC (Invoice 090/16)



 £                                   42.41

D Downes



 £                                 504.00




 £                              1,211.14





Balance at 31 July 2016



 £                              2,985.94





Credits (1 August 2016 to 31 August 2016):




 £                                 424.32




 £                                 424.32





Debits (1 August 2016 to 31 August 2016):

Clerk's Salary (July) - Standing Order


 £                                 375.64




 £                                 150.40

AED Locator Delivery



 £                                   31.92

D Downes



 £                                 497.50




 £                              1,055.46





Balance at 31 August 2016



 £                              2,354.80





Credits (1 September 2016 to 5 September 2016):



 £                                          -  




 £                                          -  





Debits (1 July 2016 to 4 July 2016):

Clerk's Salary (August) - Standing Order


 £                                 375.64




 £                                 375.64





Balance at 5 September 2016



 £                              1,979.16





Lloyds A/C 7573321

Bank Statement


 £                              2,341.01












Interest 9/5/16



 £                                      0.09

Interest 9/6/16



 £                                      0.10

Interest 11/7/16



 £                                      0.10

Interest 11/8/16 (Approx)



 £                                      0.09




 £                                      0.38







 £                                          -  




 £                                          -  





Balance at 5 September 2016


 £                              2,341.39





National Savings Account (Park Fund)

Balance at 5 September 2016


 £                              6,861.17









Interest 1/1/16 to 31/12/16:


 £                                          -  












 £                                          -  





Balance at 5 September 2016:


 £                              6,861.17





Total Funds at 5 September 2016



 £                            11,557.36




Payments to be authorised 5 September 2016

Clerk's Salary (September 2016)


 £                                 375.64

Clerk's Expenses (July 2016)


 £                                      5.45

Clerk's Expenses (August 2016)  (Approx)


 £                                   11.04

St Johns CC Invoice



 £                                   46.76

XYZ Web Ltd


 £                                   50.00

D Downes



 £                                 374.00




 £                                 150.40



 £                              1,013.29

 b.         The Council resolved unanimously to increase the paid working hours of the Clerk to ten hours per week with effect from 1 September 2016 on his current Scale Point - SCP23. The Chairman thanked the Clerk for his constant wise counsel and for his hard work.

 c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.


a.         Cllr. J Adcock had submitted a written report confirming that she was completing the Parish Steward Spreadsheet that would enable commissioning and tracking of tasks undertaken within the village and Cllr. D Adcock had also submitted a written report confirming that the defibrillator had now been installed at the Social Club and that it was fully operational.

 b.         Cllrs. Philips and Wheals each reported that a street light in their respective areas were defective and that action had been taken to alert the appropriate authorities.

 Open Spaces.

a.         The report from the Open Spaces sub-Committee is shown below under the relevant headings and Cllr. Wheals provided the Clerk with a written report of his presentation at the Parish Council meeting. This report is shown below (in italics):

 Westwood Park.

The main path in Westwood Park is generally in a very good state considering lack of maintenance and its age (34 years?). The edges have been overgrown from the grassed areas but footfall is probably a sufficiently good mechanism to stop encroachment onto the main path. However there are number of places where weeds have grown through from below and the tarmac with chippings has started to break up.

There are four areas in particular that need attention. Professional repairs would be expensive and thus we are trialling a cheaper alternative. With the schools back we intend to do some proper trials using a tarmac reagent that has already been purchased. The aim is to re-establish a contiguous layer of stones and tarmac that will prevent growth of weeds in the main path. If successful we will purchase more for the less damaged areas.

 Play Area.

In the Play Area the condition of the equipment is old but sound and safe. The annual equipment inspection was due today so we will see an independent assessment of it in due course. A new sign that prohibits the entry of dogs has been put on the gate. The roundabout could be turned - but this may have been due to the rain.

 Cllr. Wheals reported that RoSPA had undertaken the annual Safety Inspection and that the Clerk should receive that report in due course.

 Cllr. Philips reported that he had affixed a new ‘No Dogs’ notice to the gate of the Play Area.

 b.         The report on the Play Equipment was addressed at a. above.


a.         Cllr. Johnston reported the following:

 Path 29 (Becky Addy Wood) A fallen tree is obstructing the path. The Clerk was asked to contact the Footpath Warden.

Path 30 A new concrete path has been constructed on the Freshford side of the boundary and pressure is being exerted on Westwood Parish Council to improve the path on the Westwood side.

A new surface has been added to the sleepers that form part of the path used by walkers near to Paths 23 and 24.

 b.         There were no other matters reported.

 11.       Bradford on Avon Area Board/Community Area Transport Group.

The Council noted that the next Area Board meeting was to be held on 14 September at Holt.

Cllr. Wheals stated that there was nothing of relevance to Westwood reported at the CATG Meeting held earlier on 5 September.

 The Council noted the concern expressed by a parishioner from Avoncliff during the adjournment that the request to improve the road surface on the road to Avoncliff had not been raised or placed on the Agenda despite an assurance at a previous meeting that this action would be taken. The Council resolved that the CATG Secretary be informed and that it be included on the Agenda for the next CATG meeting.

 12.       Dates of Meetings.

Councillors noted the date of the next Parish Council Meeting:

·       3 October 2016 - Ordinary Parish Council meeting commencing at 7.30pm

13.       Any Other Business.

Exchange of views on matters not requiring a decision:

 There were no matters raised.

 The meeting concluded at 2125hrs.



Chairman                                                                                                        3 October 2016

Westwood Parish Council

 ACTION LIST Meeting 5 September 2016


Action 1 (5/9/16)        Clerk.

To contact WC Planning application.

Action 2 (5/9/16)        Clerk.

To make payments.

 Action 3 (5/9/16)        Clerk.

To contact James Long (Masons) Ltd Cemetery Safety Inspection.

 Action 4 (5/9/16)        Cllr. Philips.

To investigate support (including grant aid) Westwood Stores.

 Action 5 (5/9/16)        Clerk.

To contact Footpath Warden (Path 29).

 Action 6 (5/9/16)        Clerk.

To contact CATG Avoncliff road surface

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